Copyright: 602Text v.2000 © Software602, Inc.. 1996-2000
Citation: 602Text v.2000 © Software602, Inc. 1996-2000               Dokumentace © Ing. Jiøí Lapáèek


602Text Basic Controls

The following is a complete list of topics related to the basic controls of 602Text:

Environment and Controls

602Text Main Window

Main Menu and Service Commands

Working Window Space

Toolbars

Status Bar

    Bubbles

Bubble Help

Size Bubbles

Style Bubbles

    Working with Documents

Creating a New Document

Opening an Existing Document

Saving a Document

Saving All Documents at the Same Time

Auto Save

Closing a Document

Password Protection

Exporting and Importing

Printing

Presentation

Document Description

    Working with Windows

Window Arrangement

Icon Arrangement

Splitting a Window

Scale for Viewing a Document in Window

Preview

Closing a Window


 Environment and Controls

602Text communicates with you using windows and dialogues. Their size and representation change depending on the situation.

Window location and size may change and windows can be displayed either one at a time or simultaneously. When you run the program for the first time, the main full screen window is opened. This window is the default window for displaying other working windows Later window size and arrangement depends on the program settings at the time when you last finished your work.

You will find more information about window control in the following chapters:

  602Text Main Window

  Main Menu and Service Commands

  Working Window Space

  Toolbars

  Status Bar

  For other related information see...


 602Text Main Window

Only how the program appears when you run it for the first time will be discussed. The main window will be formally divided into five parts. We will discuss them starting from the top:

Header of the main window contains the name of the program – 602Text. If one of the working windows is maximized, the main window header corresponds with the working window header.

Main menu containing commands that expand into a system of service submenus.

Desktop occupies the largest portion of the display. The desktop may contain one or more windows or icons (up to eight).

Toolbars are displayed in the area under the main menu and on the desktop. They contain a series of buttons used for controlling the basic and most often used word processor functions. There are several bar types. It is possible to hide them or display two or more toolbars at a time, depending on the specific situation.

The last is the Status bar. It is used for displaying the status type of information. It is possible to hide the Status bar in order to provide more room for the desktop. Status bar contents change according to the situation. Parts of the bar are used for active mouse control elements.

Main Window Header

The main window is variable and reacts when one of the other windows is maximized.

Name of Current Document

Main window header normally contains the program name (602Text). If one of the working windows is maximized, the header also contains the file name from which the document was last read or into which it was last saved. If it is a new or imported document or a template that has already been retrieved and exported, a temporary file name is used (for example: Document1).

Changes of Window Size and Location

The header area is a variable element for changes of window location performed using the mouse (if the window is not maximized). Double clicking in the header area changes the window size.

  For other related information see ...


 Main Menu and Operating Commands

Commands in the system menu are the most significant for program control.

A large number of keyboard shortcuts (listed in menus next to the command name) and buttons on both bars may be used besides the command control.

Floating Menu

Besides the hierarchically organized system of command menus, there is also the floating menu. To access this menu, right-click the place, you are currently working (text in a paragraph, object, etc.). You will obtain a list of commands directly related to the situation.

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 Working Window Space

The desktop is used for working with the program itself. The desktop may contain one or more windows (up to eight).

Ruler and Tabs

If the checkbox Horizontal ruler on the Desktop menu in the dialogue Rulers and Toolbars is checked, ruler with units and a scale for placement and type of tabs is displayed under the header (according to units setup). The Horizontal ruler contains gray triangle marks. These marks show the immediate left and right margins of the current paragraph. Left margin has two parts and enables setup and indication of the first paragraph line indent.

Beware – ruler and tab information applies only to the current paragraph. The Current paragraph is the paragraph that contains the cursor. When there are several paragraphs with different margins selected in a block, margin marks are gray.

Vertical Ruler

Checking the Vertical ruler checkbox creates a vertical ruler. The guideline lets you follow the vertical component of the immediate mouse cursor location.

Scrollbars

Scrollbars are displayed in the right and bottom part of window by checking the Scrollbars checkbox. They are position indicators showing the relative position of  "viewed text" and enable you to scroll through the window's contents using a mouse. A button at the top and bottom of the vertical scrollbar is used for scrolling through entire physical pages of a document.

Maximum Workspace for Editing

The Rulers, scrollbars and status bar all use a certain part of the working window. When you want to expand the area used for editing a document, you can hide these components. Checking Maximize workspace on the Desktop menu does this.

Save Window Arrangement

You can save the position and size of the windows on the screen for the next time you start the program (see tab Environment ).

  For other related information see ...


 Toolbars

The space under the main menu that is used for displaying bars with more program control elements designed for easy access.

There are several types of bars. To define how they appear on the screen go to the Toolbars menu in the Rulers and Toolbars dialogue (command Rulers and Toolbars in the View menu).

Use the Customize Toolbar dialogue to modify toolbars. To open this dialogue, right-click any toolbar and then click Configuration in the floating menu.

The use of all buttons is explained in bubble help, which is displayed when the mouse points on a button (help must be activated in preferences  - see command Options in Tools menu – dialogue Options, tab Other View ).

Toolbars do not have a fixed location. You can move bars around the working window area by dragging them with the mouse (use the area between buttons and around them). A bar becomes an integrated part of the window frame in marginal locations (near window margins).

  For other related information see ...


 Status Bar

The status bar contains information pertaining to the status, i.e. information regarding the immediate program environment.

Displaying the status bar is optional. You display the status bar by checking the Status bar checkbox on the Desktop tab of the Rulers and Toolbars dialogue.

From left to right, you will find:

•	File names corresponding to the last merge document with file (or template) or file name that was imported (or to be exported). The file name area acts as a button for saving a document.

•	Field used for displaying status information about an action that is currently running. This field is usually empty because data is displayed only during the course of action.

•	Information about the cursor position in text: line, page, section, and chapter. This information appears on two buttons. These buttons may be used to select the numbering of chapters and pages or move the cursor to a selected location in a document.

•	Number of selected records when working with databases using fields for merging. Clicking in the area opens a box enabling you to move to a selected record number.

•	Indicator (flag) of national environment – also used as a button for the change of an environment.

•	Indicators of overwrite mode and indicators of the current status of the NumLock and CapsLock keys.

  For a list of buttons see ...

Help

When program control elements (menu commands) are activated, the status area shows a brief, one line help, corresponding to the active item.

  For more information see ...


 Bubbles

Bubbles are small dialogs that under certain circumstances appear near control elements in the document text.

There are three types of bubbles:

  Help bubbles

  Bubbles for size setting and control

  Style bubbles

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 Bubble Help

If you place the mouse pointer on a button on a bar (and do not click), a "bubble" will appear nearby. It is a small, yellow-filled rectangle containing explanatory text.

The option to show this type of help must be set in preferences. Run the Options command in the Tools menu and switch to the View tab.

•	If the Show bubble help checkbox on the Other tab is checked; help will display.

•	Help related to the equivalent keyboard shortcuts can be activated or cancelled using the Shortcuts in bubble help checkbox.

  For more information see ...


 Size Bubbles

This type of bubble shows up only when the guides’ display has been activated (item Guide Lines is on the View tab of the Options dialogue).

When moving the mouse pointer over a guide, the normal arrow changes near the guide into a small, thick double-sided vertical arrow. Now you have several options:

•	You can press the left mouse button, hold it down and move the mouse. A bubble with explanatory text and size information will open near the cursor. The information changes as you are moving the mouse. When you release the button, the size indicated in the bubble is fixed and the guide stays in the new position.

•	Show the bubble as you did before. Press any key and release the mouse button. A field in the bubble is opened and you can edit the set value. It may be modified or overwritten as desired. You accept the value by pressing Enter and the guide location is modified accordingly. If Esc is pressed, change will not be set and the bubble disappears.

•	Pressing the right mouse button brings up the control menu.

Described manipulations may be applied to page margin guides, paragraph indent guides and their spacing, object margin guides and their size. Spacing setting may be a problem, when the indent under a paragraph is zero. In this case indent guides and spacing guides blend. Clicking with the right mouse button (third option) opens a floating menu with two items: Space below and Spacing. Choosing one of the items opens a bubble for the marked setting.

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 Style Bubbles

You will see these bubbles when hidden characters are actively displayed (item Hidden Characters on the View tab of the Options dialogue is checked). You will find bubbles at the beginning of each paragraph containing the name of that paragraph’s style. If there is an asterisk beside the name, the font or paragraph property differs from the standard properties set in the style (see Chapter What is a style?).

The style bubble is not only informative but it also has two active functions:

•	Double-clicking the left mouse button in the bubble area selects the entire paragraph as a block

•	Clicking the right mouse button opens a floating menu enabling you to select a style or modify an existing one.

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 Working with Documents

Tools for working with documents are the same as in other Windows applications.

Creating a new document – use the command New or the keyboard shortcut Ctrl+N. If you wish to select a template before creating a new document, use the shortcut Shift+Ctrl+N.

Opening a document – use the command Open or keyboard shortcut Ctrl+O.

Opening a document from the 602Desk binder

Opening a document from the Web – see Opening a Document.

Opening a document containing a fulltext search string  – use the command Fulltext (in the Edit menu).

Saving a document – use the command Save or keyboard shortcut Ctrl+S.

Saving all documents at the same time –click the button Save All on the Standard toolbar.

Saving a document into new file – use the command Save As or keyboard shortcut Shift+Ctrl+S.

Saving a document to the Web – see Saving a document.

Printing a document – use the command Print or keyboard shortcut Ctrl+P.

Closing a document – use the command Close or keyboard shortcut Ctrl+W.

Adding documents description – use the command Properties.

  For more information see ...


 Creating a New Document

You can create a new document by clicking New on the File menu, button on the Standard toolbar or keyboard shortcut Ctrl+N. Creating a new document is also possible in 602Desk.

Two factors may be pre-set when creating a document:

Whether to enable a preliminary selection of a template to be assigned to the document.

Whether the document will be created in a new window or in an existing window (instead of a document that had been already opened in that window).

Selecting a template

Preliminary template selection will be offered if the checkbox Offer templates for new documents on the Files tab of the Options dialogue is checked. You can open the dialogue using the command Options in menu Tools. You can request template selection independently of this dialogue by using the keyboard shortcut Shift+Ctrl+N.

New window

To always open a new document in a new window, check the box Open new document in new window on the Files tab in Options.

Temporary names

If there is a newly created or the imported document that has not been saved as a file in the 602Text format in the active window, temporary name Documentn is shown in the window header. The temporary name also appears in case that document does not have a corresponding file on disk. Symbol n is the number of the unsaved document.

  For more information see ...


 Opening a Document

When you open a document, it is read from a file into the 602Text working window.

Open dialogue

To open documents that are already saved on your computer or on a mapped local drive, click Open on the File menu or click the Open button. The 602Text Open dialogue opens. This dialogue is used for choosing the file type and specifying the file(s) you want to open.

The four buttons in the top left section of the dialogue enable you to choose the way files and folders are viewed in the Open dialogue:

•	Folders – standard file and folder view typical to the Windows system dialogues. Documents are displayed in the form of small previews that can be zoomed by clicking the zoom symbol in the bottom right corner of the preview. You can use the buttons in the top right section of the dialogue to change the display mode of the dialogue to List or Details.

•	Albums – allows you to insert an image from a 602Desk photo album to a document.

•	Web – allows you to load a Web site (HTML document). You can enter the URL address of the Web site you want on the Open dialogue. The Web site will be displayed in the main box of the Open dialogue. If you check Read original, the Web site will always load directly from the Web, not from the cache on your computer.

•	Binders – allows you to open documents from the 602Desk Binders.

Use the Files of type: box to specify the file format.

If you check the box Read only, you will be able to see the contents of the document, but unable to intentionally or accidentally change it.

Check the box New window to open each document in a new 602Text window.

If you check the box Preserve file format, 602Text will offer you to save the document in the same file format during file save (WPD to WPD, DOC to DOC etc.).

Default file type

You can change the default file type for file save in the Default type combo box, which is on the Files tab of the Options dialogue.

Open new document in a new window

To always open a new document in a new window, check the box Open new document in new window on the Files tab in Options.

Scroll to caret

Check the box Scroll to caret to always move to the place in the document, where the document was edited for the most recent time, when opening a document.

Few notes regarding opening documents

•	The standard 602Text filename extension is WPD. You cannot open files that are not in the corresponding format or in format that may be imported (Files of type).

•	It is possible to open a document in a new or existing window. If the leftmost button on the format bar is highlighted (pressed), the document will be opened in a new window; otherwise, an existing window will be used.

•	If you are opening a document in the active working window, you must close the document that is opened there. If the document has been changed since it was last saved, you will be prompted to save the changes.

•	You may also open a document saved with the attribute "read-only". You will be able to see the contents of the document but unable to intentionally or accidentally change it.

  For more information see ...


Loading a Document From the Web

Any document available on the Internet can be loaded into the 602Text window (when not containing features that are not supported in 602Text.

Check the Web button in the Open dialogue and enter the URL address of the Web site you want on the Open dialogue. The Web site will be displayed in the main box of the dialogue. If you check

In addition to this, the checkbox Read original is available in the dialogue. Check this checkbox if you want to load the actual contents of the stored page. In the worst case, the page can be loaded from

After you click OK, the loaded page is then converted so that it can be stored as an ordinary WPD document.

  For more information see  ...


 Saving a Document

When saving a document, the immediate document status is written to a corresponding file.

You may save a document using the commands Save or Save As from the File menu or using the Save All button on the standard bar. When saving documents using this command, you may encounter the following situations:

•	If the document was already saved in 602Text, it will be saved with the same name without further questions.

•	If the document was not saved or it is an imported text, the Save As command dialogue will appear so you can choose save parameters.

•	If you are exporting into a format different from 602Text (using the Save as type list), the working file name (including a temporary one) will remain without any changes.

•	If the file name of the document you are saving already exists, a dialogue appears prompting you to allow overwriting the old file.

Save As Dialogue

Enables you to save a document to a file or directly to the Web (if you have the right to save files to the selected URL address).

The four buttons in the top left section of the Save As dialogue enable you to choose the way files and folders are viewed in the dialogue:

•	Folders – standard file and folder view typical to the Windows system dialogues. Documents are displayed in the form of small previews that can be zoomed by clicking the zoom symbol in the bottom right corner of the preview. You can use the buttons in the top right section of the dialogue to change the display mode of the dialogue to List or Details.

•	Albums – allows you to save a document to the 602Desk photo album.

•	Web – allows you to save a document to the Web in the HTML format. You can enter the URL address of the Web site where you want to save the document on the Save As dialogue. The Web site will be displayed in the main box of the Save As dialogue.

•	If you use a proxy to access the Internet, check the box FTP proxy in the bottom left section of the dialogue and enter the proxy address you use in the box. This setting will be ignored for the HTTP protocol and the proxy server set in Windows will be used instead.

•	Check the box Export CSS styles to exporting cascading style sheets.

•	Check the box External CSS file to save information about cascading styles to a file. Enter the name of this file in the box on the right or click the button right from the box (three dots) to find the file.

•	To protect your site from changes, enter you name and password in the Access section.

•	The button Guide opens a guide that helps you with these settings.

•	Binders – allows you to save documents to the 602Desk Binders.

Topics related to saving documents:

  creating backup copies

  AutoSave

  For more information see ...


 Backup Copy

The backup copy gives you the ”last” and ”one before last” version of a document.

Click Options on the Tools menu. Check the Create backups checkbox in the Save section of the Files Tab. The version before the last one is saved in a file with the same name and the WP~ extension each time you save a document.

  For more information see ...


 Saving All Documents at the Same Time

To save all open documents at the same time, click the button Save All on the standard toolbar.

If the Save All button does not appear on the standard toolbar, you can add it in the Customize Toolbar dialogue. Right-click any toolbar and choose Customize to open this dialogue,

If any of these open files had not been saved in 602Text before, the Save As dialogue opens for this file.

  For more information see ...


Saving a Document on the Web

To save a document in the HTML format to the Internet, click the Web button in the Save As dialogue.

Click the button Web in the Save As dialogue. Enter the URL address of the site where you want to save the document. The site will be displayed in the main box of the Save As dialogue. WARNING – you can only save the document if you have the right to modify the selected site.

•	If you use a proxy to access the Internet, check the box FTP proxy in the bottom left section of the dialogue and enter the proxy address you use in the box. This setting will be ignored for the HTTP protocol and the proxy server set in Windows will be used instead.

•	Check the box Export CSS styles to enable exporting cascading style sheets.

•	Check the box External CSS file to save information about cascading styles to a file. Enter the name of this file in the box on the right or click the button right from the box (three dots) to find the file.

•	To protect your site from changes, enter you name and password in the Access section.

The button Guide opens a guide that helps you with these settings.

Warning: The following FTP proxy type is anticipated: „User with no logon“.

Guide

The Guide button opens a three-page guide with a complete set of dialogs:

The first page of the guide enables you to specify the address where the page is to be stored and name of the file into which it is to be stored at this address (including the subdirectory for pictures, if any). Use your name and password in the Access section to protect the page from changes in future.

The second page includes a list of references the future page can hold. Single items can be grayed out from the list.

The third page includes summary information about the files that are to be stored on the WWW page.

Use the buttons Back and Next to browse through the pages of the guide.

  For more information see  ...


 Auto Save

You can specify a request in the configuration settings to automatically save a document after selected time period elapses from the last save.

Click Options on the Tools menu. Enter a number (1 to 99) in the AutoSave every nn minutes input field on the Files tab. The document will always be saved after the specified time period.

Automatic save also applies to documents that have not been named (new or imported). Because the filename is not known, the documents are saved under a generic name DOCn.WPD (where n is the number of no name documents) in the working folder. From there you may always retrieve the documents or rename them and copy them to your own folder.

If requested in Options, backup copies are created even when using the automatic save option.

  For more information see ...


 Closing a Document

You can close the document in the active window by the Close command in the File menu or by pressing Ctrl+W.

If the document has been changed from the last save, a warning appears. If the document has not been saved in 602Text, the Save As dialogue opens.

When you close a document, the window in which the document was displayed, is also closed.

  For more information see ...


 Password Protection

If you wish to protect a document from unauthorized access, you may secure it by using a password.

Use command Password in the Tools menu. Enter your password in the Change Password dialogue field. You must enter the password twice – in the Password and Confirm password fields. A protected document cannot be retrieved without knowing the password. Use the same dialogue to change an existing password or to remove the password protection (enter empty string as a password).

If the Password command item is checked, the document in the working window is password protected.

  For more information see ...


 Export and Import

You can expand the possibilities the word processor offers by using the export and import functions to exchange data with other applications. The exchange is done through files that are converted to/from another application format.

•	You may import by choosing one of the items of the Files of type list that is a part of the command Open dialogue.

•	You may export when saving a document by using the Save As command, again by choosing one the items of the Save as type.

  For more information see ...


 Print

Tip – it may be useful to display a preview before printing.

How to print

You can print a document or part of a document using the Print command in the File menu (also using the printer button on the standard bar or the keyboard shortcut Ctrl+P). This command opens the Print dialogue.

To print with merging, the dialogue also contains items for choosing a range of database entries that are to be merged with the document. For more information, see the Chapter Merging with databases.

Selecting and Setting a Printer

You can choose the printer you want to in the Name box which of the Printer section. To change printer options for the selected printer, click Properties.

Print to file

If you want to print your document to a file instead to a printer, check Print to file. The document

will be converted with help of the selected driver into the file you specify. This enables you to print the file later by copying to the selected device (the default file extension of this file is PRN).

Print Range

Either you can print the entire document or its part specified by a range of pages. To set this option, use the Print range section.

•	If you wish to print the entire document, use the default value Whole document.

•	If you wish to print only a part of the document, use Range. Only the selected part of the document will be printed. You may specify this part by entering values in the fields From and To.

Beware – page numbering is done according to the selected type of numbering in document and chapter, it is therefore necessary to enter the actual values!

A document is usually printed from the beginning, i.e. from the lowest page number. If, for any reason, you wish to print starting at the end of document, check the Reverse checkbox.

Printing is done "in the background", so almost immediately after you are finished with the dialogue, you may continue with your work.

Number of Copies

Number of document copies, those are to be printed, enter in the Copies field (the Pages section).

Print Odd and Even Pages

The Pages section can influence printing. If the radio button All is selected, all pages are printed consecutively. Selection Odd will print only odd page numbers and selection Even will print even page numbers.

  For more information see ...


Presentation

You can export a document to PDF as well as create a web presentation of your document.

The Presentation command that is on the File menu shows a submenu of the following three commands: For Acrobat Reader (PDF), For WWW Browser (HTML) and Page Adjustment (HTML).

PDF Export

To export the active document to PDF, click For Acrobat Reader (PDF) in the submenu of the Presentation command. Choose a name and location for the target PDF file and set the resolution of the file in the Save PDF File As dialog.

Web Presentation

To view the current document as it will appear in your web browser, click Page Adjustment (HTML) in the submenu of the Presentation command. You can edit your document in this mode.

To export the active document to JPG or PNG or to create an HTML presentation, click For WWW Browser (HTML). You can set presentation properties in the following dialog.

To set the target screen size for your presentation, select a screen size in the Target screen size combo box and check the box Resize for target screen.

When creating a presentation, you need to select a folder for images. Click the button next to Directory to store images: and select the folder you want. Each page of your document will appear as single image in your presentation.

Set the file format for images using the Save as type: combo box.

Checking the box Create HTML presentation creates the INDEX.HTM file for your presentation. This file is used to navigate you through your presentation when viewing it in your web browser. This file is only mandatory if your presentation has more than a page.

Click Properties to set more advanced presentation options. There are the following three tabs in the HTML Presentation Setup dialog:

•	Buttons Style – Choose a predefined style or define your custom buttons.

•	Buttons Placement – Choose where you want buttons to appear in the presentation.

•	Check Use JavaScript on the Miscellaneous tab to enable JavaScript processing in the INDEX.HTM file.

Author name – Enter the name you want to appear in the HTML source of the INDEX.HTM file.

Page title – Enter the text you want to appear in the heading of the web browser window.

Information link – Enter an URL address or e-mail address in this box. This address will appear as an information link at the end of the INDEX.HTM file.

Type the text you want to display for the information link in the Text for link: box. If you separate part of text with square brackets, only the part will be displayed as the active link.

  For more information see ...


 Document Description

A description is saved along with a document. It contains the name, author, date created and other information.

You may use some of the description information later – insert it into text in the form of fields.

To create a description for a document opened in the working window, open the Properties dialogue (click Properties on the File menu).

The dialogue contains three parts.

•	Summary – for entering or control of information describing a document and access control to a file.

•	Statistics – view of information about work with a document (created, last printed, last saved, number of characters etc.)

•	HTML – other document parameters used when creating Internet pages.

If you wish to check the description information on a regular basis, use Options in the Tools menu. Check the Offer properties while saving checkbox in the Save section of the Environment tab. The Properties dialogue will then appear each time you save a document.

Summary

This tab contains information about the filename, path, and document template. Tab also enables you to enter information describing the author and the document itself. You can see the document description in the dialogue used for opening a document. You can also view it in Windows without opening the document. In order to do that, you must right-click on the document in the Explorer application, choose Properties in the floating menu and check the General information tab in the following dialogue.

You may view the description box manually. However, if the Offer properties while saving checkbox in the preferences window is checked (tab Environment in the Options dialogue), the description box will be offered to you automatically when saving document for the first time.

Statistics

This Tab may be useful to you if you are interested in knowing how many characters, words, lines, paragraphs and pages your document contains. You will also see the date the document was created, date of the last access and the total number of accesses to the file).

HTML

Enter the Internet address to which other URL links will be related in the Base URL field of the HTML tab.

The field Background should contain the path to a picture that will be displayed as a text background. You can use the Browse button to help you find it faster.

You may set the colors of several special HTML page items (for example hyperlinks) in the Colors section. Pressing the More button enables you to assign other attributes used in connection with HTML documents.

  For more information see ...


 Working with Windows

Each 602Text document is created and edited in a separate working window.

If you are working with more than one document at a time, you may arrange the documents on the screen as you wish..

You can arrange on the bottom of the screen  windows minimized to icons.

You can divide a window with a document into two windows and work on a different part of the document in each window.

You can change the scale for displaying a document in a window.

It may be useful to see a preview of a document before you print it.

When you finish working on a document, close it along with closing its working window..

  For more information see ...


 Window Arrangement

You may set the arrangement of windows on screen.

Arrangement of windows may be determined:

•	Automatically, using the Tile and Cascade commands in the Window menu. You may change the default mosaic vertical arrangement of windows using the Horizontal tiles checkbox (tab Environment in the Options dialogue).

•	Manually, using the mouse or Windows system commands.

  For more information see ...


 Icon Arrangement

It is possible to minimize every window using the minus button at the window header.

The minimized window is reduced to an icon – part of the header and three buttons. Using these buttons you may:

•	Close the window (the Save As dialogue may appear).

•	Open the window in medium size.

•	Open the window in maximum size.

You may arrange all icons in a line at the bottom left part of the main program window using the Arrange Icons command in the Window menu

WARNING – you will not see the icons if one of the windows is maximized, i.e. it occupies the entire desktop area.

  For more information see ...


 Splitting a Window

You may divide the active window into two parts. Each part may be used for viewing and editing a different part of the same document.

You can split the window using the Split command (menu Window) – Horizontal splits the window horizontally and Vertical splits the window vertically. The command None puts the windows back together.

Both parts of the divided window are the same as normal windows (i.e. they have a ruler, tabs, scrollbars etc). However, you are editing the same document – not two copies of one document. Any change made to the document in one window is immediately reflected in the other window. Dragging the guidelines with the mouse may change the size of windows.

The windows remain divided even if you change their size and location. You may choose a different zoom factor for each window.

  For more information see ...


 Scale for Viewing Documents in a Window

602Text offers several options for choosing the viewing scale for a document in a window.

The second section of the menu View contains commands for changing the scale for viewing. If the scale is changed, rulers and tabs change accordingly. Scale does not influence the actual appearance of the document and printing.

Commands for changing the scale are valid for the working window. If you are working with two or more windows, you may set a different scale for each of them.

•	Zoom 100% – displays document 1:1.

•	Between Margins – displays document so that you can see it in margin width.

•	Page Width – displays document so that you can see the entire page width.

•	Whole Page – displays document so that you can see the entire page.

•	Zoom – slider that enables you to set the scale in percent.

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 Preview

Preview gives you the opportunity to see the appearance of the document pages. The document will be printed exactly as you see it here.

To preview a document, click Preview on the File menu, press Shift+Ctrl+P, or click the preview button on the standard toolbar button.

The preview splits the document window into two independent sections. The left section is for editing and the right section shows the page appearance. There is a rectangle with two functions:

•	Its position shows where on the actual page text displayed in the editing window.

•	By changing its size and position, you can change the scale in the editing window and its immediate contents.

The rectangle in the right section works as a magnifier enabling you to edit a selected part of the page. Dragging the mouse beyond the rectangle area moves the page segment, dragging the mouse beyond the borderlines changes its size. Dragging past one line proportionally changes the size of the entire rectangle. Clicking on the right mouse button opens a floating menu that offers several zoom factors or the possibility to cancel preview and return to the normal display.

Dragging the mouse beyond the dividing line may change the proportion of the windows.

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 Closing a Working Window

Before you close a window, you should save the edited document (macro, template) to a file.

Close the working window using the Exit command from the File menu. You may also press Alt+F4 or click on the icon that closes the window.

A safety dialogue prevents you from losing any unsaved changes.

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Size of Document Page

Page size and its orientation are set for the entire document.

The document template determines the document’s size and its orientation. Page parameters are important for printing – your printer must be able to print the selected page size. The size of paragraphs is important in regards to their distribution on a page.

You have the possibility to select the default units that will be used for entering size information on the Environment tab.

For the entire document, check or set page size, orientation and margins.


Unit Selection

Pre-set units are set for displaying length values in dialogs and ruler scales.

To set units, run the Options command (Tools menu) and open the Environment tab. Using the Units list in the Document section select:

Unit	symbol	conversion

Inches	in or "	1 in = 72 pt = 6 pi

Centimeters	cm	2,54 cm = 1 in

Points	pt	12 pt = 1/6 in

Pica	pi	1 pi = 12 pt = 1/6 in

Decimal inches	in or "	1 in = 72 pt = 6 pi

The only difference between inches and decimal inches is in the horizontal and vertical ruler displaying.

When entering a length value, apply following rules:

•	When you enter a length value with no unit, the pre-set unit will be assigned.

•	When you enter a value followed by unit, it will be converted into the default unit and the new value will be displayed.

•	When entering a length value, it is not necessary to insert spaces between the number and units (4 cm is equal to 4cm).

The unit setting is saved and will be used again every time you run your word processor.

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Page Size, Orientation and Margins

Two characteristic elements undoubtedly determine a page: its size and orientation.

Size determines the actual paper format expected by your printer.

Orientation determines the page position from your view and from the view of future printing, i.e. whether the set size should be considered as ”portrait" or ”landscape”.

Okraje let you cut the page from the top, bottom, left and right.

To set the above parameters, enter the Page Setup dialogue by selecting Page Setup from the File menu.

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Page Size

The Page Setup dialogue enables you to select one of the commonly used formats and to create your own one. The changes you make are displayed in the left part of the dialogue.

•	Format from section Paper lets you select predefined sizes. Field Width and Height shows you the exact page size in selected units.

•	Use User Defined item to create own page size description. Enter desired size to Width and Height input field (height and page width can be max. 22" respective 55,88 cm).

WARNING – the selected printer must accept the adjusted page size.

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Page Orientation

Use the switches in the Orientation section of the Page setup dialogue to set the page orientation:

•	Portrait – the first size parameter will be page width and the second parameter page height.

•	Landscape – width will be substituted by height and vice versa.

WARNING – orientation does not have anything in common with the way paper is inserted into the printer. It is a physical way of printing; the rows run either horizontally or vertically.

WARNING – not every printer supports ”landscape” printing. Laser and jet printers usually do not cause any problems.

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Margins

The part of the page of a selected size that may be utilized is determined by specifying the margins in the Page setup dialogue. Document text will be wrapped between the selected margins.

Keyboard Setup

The four boxes in the Margins section let you set top, bottom, left and right page margin. The maximum margin size is limited by the page size (for example, you may set the left or right margin to any value between 0 and 21 centimeters for the A4 format). The total for the two opposite margins may not exceed the total page width (height).

If the margins in any way exceed the printer's potential, the selection is not accepted and the four smallest acceptable margin values are displayed.

To show margins, use the Guide Lines command on the View tab of the Options dilaogue. If this item is checked, the usable page area on screen in the Preview section has a border represented by thin dotted lines. Margin setup is saved as a part of the document.

Margins are valid for the main document text. If you wish to extend a part of text beyond page margins, use a text frame.

Mouse Setup

To set the margins using mouse, drag them beyond the respective guidelines.

In order to do that, you need to:

•	Work in the page view mode (the item in the Page Width command in the View menu must be checked).

•	To display the guidelines, check the Guide Lines box on the View tab.

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Font Selection

Font parameters are set in the Font dialogue. Font elements may also be set using the list of buttons located on the format bar.

Open the Font dialogue using:

•	Command Font in the Format menu.

•	Keyboard shortcut Ctrl+Q.

Remember:

•	No block was selected and you place the cursor into existing text – new characters will have the attributes of the character immediately preceding the cursor.

•	No block was selected and you open the Font dialogue – parameters you set are valid for the newly entered characters

•	Block was selected and you open the Font dialogue – the setting will be reflected in the entire block.

What font parameters may you set?

Font type

Font size in points

Font style, properties and character position in text

Percent kerning

Color of individual characters

Brush – A tool that enables you to apply an entire set of font properties to finished text. Sometimes, you may want to Remove font modifications.

Inserting special characters offers a way to add special characters to your text that are not on your keyboard?

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Selecting Font Type

The font type selector is located on the format bar and in the Font dialogue under Font type.

The format bar selector also has a control function – font of the next written character is always displayed here.

Tip

The four most recent fonts are displayed in the upper section of the combo box. The complete list follows under the break.

You can modify the list of fonts on the tab Environment tab in the Options dialogue.

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Font Size Selection

Font size selectors are located on the format bar and in the Font dialogue.

You can select the requested font size using the Size selector or by typing it in the window. How the selection influences the font appearance may be seen in the Sample section.

The format bar selector also has a checking function – the font of the next character is always displayed here.

ATTENTION – When entering characters of different sizes in one line, the space between lines is adjusted to the largest size.

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Font Style, Properties and Character Position

Font style, property and character position are all parameters that may be set independently.

ATTENTION – do not mix up the terms "character font style" with the term "paragraph style"!

Font style

Underline

Capitals

Effects

Indexes

Script Selection

Font Style – Bold and Italic Characters

Characters may be displayed and printed in one of four styles:

•	Regular

•	Bold

•	Italic

•	Bold Italic.

Font style may be set or changed using the Font style selector. Change in style causes a change of the sample in the Sample field.

When selecting a style, you may use the buttons ‘B’ and ‘I’ on the format bar. By combining these two buttons, you can set all four styles listed above. The buttons may also be used for checking – you know by their position what font style you will be using.

The following keyboard shortcuts may also be used:

•	Ctrl+B – newly entered text will be bold (selected block will be converted to bold).

•	Ctrl+I – newly entered text will be in italics (selected block will be converted to italics).

Underline

All four styles may be combined with the “underline function”. The Underline selector selects text: with no underline – with underline (excluding separators) – continuous underline (including separators) – double underline.

"Selected underline" is activated by pressing Ctrl+U or by clicking on the ‘U’ button on the format bar.

Capitals

You may select characters will be changed to capitals using the Caps selector (or you may change all letters in a block to upper case). You can undo the change and all characters will be displayed exactly as before the change.

Effects

Use the set of checkboxes in the section Effects to select and combine shading, contour highlighting, engraving, embossing and strike-through. The result can be seen in the window Example.

Indexes

The Position on line selector enables you to create and delete subscripts and superscripts:

•	Normal – writing on a line in the font corresponding to the style or explicitly set font.

•	Subscript – moves the text down and decreases the font size.

•	Superscript – moves the text up and decreases the font size.

•	No change – converts letters to the original "ordinary" state.

Although characters in subscript and superscript are displayed smaller than the normal characters, their size indicated on the bar remains unchanged. If you are not satisfied the size of subscript and superscript, you may modify it (select the text in a block and apply the font size command). The shift up or shift down may not be changed.

Script Selection

Newer fonts offer the option to select a language switch – script. One font then obtains a version for Western, Central European but maybe also a Turkish or Cyrillic alphabet. The language switch selector is named Script.

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Kerning

Kerning is the space between two neighboring characters. It is a percent value related to the standard value corresponding to a typical font application. The standard value is 100%.

If necessary, the standard value may be changed. Kerning is set for a selected block of text.

Setup Using Keyboard

Enter a value of distance in the Distance(%) box of the Kerning section on the Font dialogue. You can enter any value from 80 to 300 %. You may also use the mouse and the selector on the right side of the field.

Setup Using Mouse

The right border of the selected block of text is the active element. If you move your mouse slowly over it, a double black arrow appears (as when setting margins). You can change the kerning by pressing the left button (the percent value is displayed in a frame) or, you can enter a value in the frame by pressing the right mouse button. This possibility applies only to blocks within one line.

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Font Color Selection

You may assign a color to individual characters, text blocks or entire documents.

You can set the color for writing or re-formatting text by selecting a color from the Color list in the Font dialogue or by pressing the button on the format bar.

Selecting one color from the color palette causes a change of color of a selected block or selects the color of the newly entered characters.

You may see the current color under the cursor on the screen and on the format bar button. If a block with more than one color is selected, the button becomes multicolored.

Auto color corresponds to the default Windows color. If not specified otherwise, this color will be used. Although it is usually black, it may sometimes be a different color.

You may use the hatch styles as a font background in a paragraph (see the command Paragraph on the Lines and shading tab.

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Brush

You may think of the brush as a container collecting all format parameters that are being progressively set and then applied to everything it touches.

You can use the Brush to change font type, style, size and color and to set other attributes. Start using the brush by selecting the Brush commands in the Format menu or presses the brush button on the toolbar. The command Soak copies character formatting from the selected text. Clean Brush – empties the brush.

Using the Brush

Select the brush. By default, it has the attributes corresponding to the cursor location.

•	Set attributes as needed. You may use buttons and lists on the toolbar. After you select the brush, the buttons are in the neutral (gray) position and the list of input fields is empty. You can also use the Format menu commands.

•	Anything you run over with the brush now changes according to its "contents". The brush works by moving the mouse pointer while holding down the left button – The range ready for future modification is highlighted as a block. After releasing the button, all characters in the block are re-formatted according to the brush attributes.

The brush is active until it changes into a regular cursor – its contents are then deleted. You may change or add to the contents while using the brush. Remember that you may see some of the brush attributes on the toolbars buttons.

End your work with the brush by reversing the starting process (using button or command). You can also "switch off" the brush by pressing Esc.

Copying Font Attributes by Brush

If you wish to re-format text using a format of an existing text, select the sample text as a block while the brush is off (ensure that the text is homogenous and does not contain characters with different attributes). Turn the brush on. By doing so, the selected text attributes are copied to the brush container. You may then use the brush immediately or add other attributes to the ones you have just copied.

Undo Changes

You can undo the changes caused by the brush by using the Undo command (keyboard shortcut Ctrl+Z). This command is active each time you use the brush (on the Edit menu).

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Remove Font Modifications

You may remove modifications in the Format menu using the Font Style Reset command (Ctrl+Shift+Space). This command will cancel fonts formatting that were modified and resets the standard attributes of the font corresponding to the selected paragraph style.

Another command that you may want to use is Paragraph Style Reset (Alt+Ctrl+Space); this command works with paragraphs and converts the font in the form corresponding to the assigned style.

When writing text or re-formatting existing text in a selected block, you can use both commands too.

These commands serve as status indicators as well. If a font style reset is used in a paragraph, the command item in the menu is checked.

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Inserting Special Characters

In this chapter, you will learn how to insert special characters that are not located on the keyboard.

This applies, for example, to letters of the Greek alphabet, Cyrillic alphabet and graphic symbols from special set of characters, such as Wingdings.

•	Execute the command Field from the menu Insert.

•	Select item Symbol in the dialogue then click OK.

•	The Symbol window is opened. Use the Font box to select the font from which you want to enter the character and its script (national interpretation).

•	From the displayed map of characters, find the one you need to enter and click the mouse on that character. The symbol expands so that you can easily see it. If you are happy with the character, click Insert. (You can also double click the displayed symbol with the mouse.).

The symbol is inserted as a field. Clicking the right mouse button opens a floating menu with the command Edit. Use this feature to open the initial map of characters used to change the symbol.

The symbol is inserted as a field. Clicking the right mouse button opens a floating menu with the command Edit. Use this feature to open the initial map of characters used to change the symbol.

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Paragraph Properties

You can find introductory information on paragraphs in the Basic paragraph parameters chapter.

In relation to paragraphs, you can set in your document a series of paragraph parameters:

indent

alignment

spacing

lines (framing)

shading

tabulator stops setting

bullet creation and paragraph numbering

parameter set on Miscellaneous tab

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Basic Paragraph Parameters

A paragraph is a continuous document part terminated by a ‘paragraph end’ character. Each paragraph is characterized by a series of parameters, which, in general, create its style.

You can set the individual parameters for various paragraphs manually. You can also save their summary in a form of a named style. By applying such a style to a paragraph, it is possible to assign all the pre-set parameters to it in a single operation.

These rules are valid:

•	Just one style is assigned to each paragraph. The active paragraph parameters, though, can differ from it.

•	The set parameters are valid for the whole current paragraph or for newly written paragraph (when the cursor is at a beginning of the empty line).

•	If a block is marked in a moment of a dialogue opening, the parameters will be valid for all the paragraphs in the block (e.g. those, which are only partially covered). You can use a block for large text parts easy and fast reformatting.

For setting paragraph parameters click Paragraph on the Format menu or from the floating menu that displays by right clicking with the mouse on text. You can also open this dialogue by pressing Ctrl+T. Indent and spacing can also be set with the mouse. The dialogue contains several tabs:

Alignment – for setting the indent, spacing and alignment on a line.

Lines and shading – for selection of margins, lines (framing) and method of shading.

Tabs – for defining the tabulator stops (layout, alignment).

Bullets – for paragraphs, which should be graphically bulleted from the left edge.

Miscellaneous – for a method selection of paragraph numbering and word division.

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Paragraph Indent

For each paragraph it is possible to set the indent from the left and right margin and from the previous and next paragraph.

The Alignment tab is determined for manual setting of parameters. Dimensions and spacing can also be set with a mouse.

Indent is set:

in horizontal direction

in vertical direction

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Horizontal Indenting

Indent from the left and right margins determines the width of a paragraph.

Setting from a Dialogue

You can set the paragraph horizontal indent through input fields of the Indent section of Alignment tab.

Indent values are assessed relatively, i.e. against the set margin. If you select, say, Left and Right indent to be 1” cm, the paragraph will be narrower by one inch from both sides against the set margins. Indent of the First line enables differ paragraphs graphically by a larger indent of their first line against the left margin.

The first line indent can be also negative. Addition of this indent and left indent must not overlap the page left margin (you can, for example, set the first line indent to be -1" and left indent to be +1"). Addition of the indent on left and right must not be negative. If you need to shift text part beyond set margins use a text frame.

Indent with a Mouse

Left and right paragraph indent can be easily set with a mouse – by dragging the triangle marks placed upon the horizontal ruler. The left mark consists of two parts; its upper part enables setting the paragraph first line indent.

Other possibilities are offered by a view of the paragraph when the margin lines are displayed. By dragging with a mouse in the paragraph area, it is possible to set the right and left indents and, when applying in the first line area an indent of this line.

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Vertical Indenting

Setting from Dialogue

Vertical indent covers the indent before the paragraph and after the paragraph. You can enter them on the Alignment tab (the Paragraph dialogue) in the input fields of the Spacing section.

Setting with a Mouse

Upper and lower indents are set by dragging with the mouse at the lines marking margins.

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Alignment

You can align a text in columns to the left or right margin, alternatively between the two margins at a time. It can be also centered.

The alignment method is determined on the Alignment tab with buttons in the Alignment section. You can use for fast selection one of the tetrad of buttons on the formatting toolbar (they have the same symbols as in the dialogue).

Instant current paragraph alignment is shown by a graphically illustration of the corresponding button.

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Spacing

Spacing is the distance between lines within one paragraph.

Setting from Dialogue

Spacing is set in a range of 100 to 240 % on the Alignment tab (the Spacing section) through the Spacing selector.

Setting with a Mouse

It is possible to set spacing with your mouse when guidelines are displayed (the Guide Lines  selector on the View tab is checked) by dragging a guideline on the paragraph lower edge (closer to text). Spacing can be changed continuously, from 100 % to 240 %. At a zero indent behind a paragraph, an indent guideline merges with the guideline for spacing. Here helps the right clicking on the guideline, which calls up the floating menu for guideline selection.

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Lines (Framing)

You can partially or entirely frame a paragraph with a line of a selected width and style.

The needful parameters are set in the Paragraph dialogue, on the Lines and Shading tab. The following is set:

Line type

Line position (up, down, left, right)

Separation of lines from text

Line color and shading  .

Frames are always redrawn in a full paragraph width according to instant indent of left and right margins.

How to choose a type of line

In the Lines section, there is a 0.25 pt line, several types of simple lines, and three types of double lines at your disposal. The simple line width is assessed in points (pt). Line color is selected with the Line color selector.

Framing method

Framing method is set with buttons in the Border section. Choose whether the paragraph should be framed either partially or completely.

Indent between frame and text

Enter the indent between a frame line and paragraph text in the Border section into the Indent input field. The default value is 0.25 cm.

Line color

Select the color you want with the Line color selector.

Canceling the existing frame

If you wish to cancel the existing framing of any paragraph, press the Delete all button in the Border section.

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Shading

You can highlight a paragraph with shading – by bringing it up with a grid according to the selected pattern.

You can choose a method of shading in the Paragraph dialogue on the Lines and Shading tab in the Shading section. The full paragraph width is shaded – between left and right margin. Shading color is selected with the Shading color selector.

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Tabs Setting

Tabulator stops determine the position, which a text cursor moves to when the tab key is pressed.

The tabulator stop layout is determined by the style and is displayed in the tabs ruler. Its display is selectable and depends on your desktop layout. Execute the Rulers and Toolbars command in the View menu and open the Desktop tab. If you want to have a ruler with tabs at your disposal, check the Horizontal ruler checkbox in the View section.

Tabs can be set:

  from the dialogue

  with a mouse on the tabs ruler

In addition to your defined stops, there are on the tabs ruler also implicit tabs.

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Setting Tabulator Stops with Keyboard

Open the Tabs tab in the Paragraph dialogue.

Insertion of a New Tab

Location Selection

Enter a distance of the stop from the column left margin in the Location input field in the Change section in the selected units.

Alignment

The alignment method is determined through the buttons in the lower part of the Change section:

•	Left – first character is placed at a tab position and rest of entered characters increase to the right.

•	Right – the last right string character was still at the tab position (i.e. string is shifted left with entering).

•	Center – string inserted in this tab position is entered so that it is still placed centrally on the tab mark.

•	Decimal – values inserted at the tab position are aligned so that a decimal symbol (determined by the setting of Windows) was aligned to the tab position.

Filling

In the Filling section, you can choose a pattern of “filling”, with which the space taken by the tab will be filled.

Insertion of a Tab in the List

Press the Add button. The tab is entered in the list in the left part of tab and is sorted by its location.

Tab Change

Set the Selection list indicator to the tab whose characteristics you want to change. Current settings will project into the Change section. Edit what is necessary and press the Replace button. The specified changes are shifted into the tabs list.

Tab Deleting

Useless tabs you can remove by setting the list indicator of the Selection section and pressing the Delete button. Remain of list is automatically re-sorted.

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Editing Tabs with a Mouse

You can insert and delete a tabulator stop using the mouse. It is also possible to change its setting.

Premise of working with the mouse is the display of the tab ruler.

Insertion

You can insert a stop by clicking with left mouse button on the desired place. A floating menu is displayed which will enable setting the alignment method.

Parameters Change

Click with the right mouse button near the stop. Edit the needed parameters in the Tabs dialogue. If you need only to change the stop position on a scale, drag it with the mouse to a new place – it will be projected down the document by a dotted line.

Deleting

Set the mouse cursor to the stop, press the left button and drop the stop down or up. After releasing the button, the stop is gone from the scale.

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Default Tabs

After the last user-set tab, the so-called predefined tabs are laid out. They cannot be moved, their distance is fixed set to 0.5 inch. They are marked on the tab ruler with an angle-like mark.

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Bullets and Paragraph Numbering

The paragraphs of the selected text section can be numbered or provided with bullets.

Numbering and bullets are set on the Bullets tab in the Paragraph dialogue:

Mark the paragraphs you want to number as a block.

Assign the marked paragraphs numbering method or bullet type.

Defined bullets can be cancelled anytime..

Common Rules

Dialogue on the Bullets tab contains a check field, where you can immediately see the results of optional settings.

If you want all the marked paragraphs to be numbered (completed with bullets), leave the Skip checkbox unchecked. When ticking it, the actual paragraph(s) is (are) always omitted during numbering.

Character indent width from the rest of the first line is determined in the Width input field. The rest of lines will be wrapped between the paragraph margins.

Numbers, letters or bullets are indented before the paragraph by ticking the Indent checkbox. Indent width will correspond to the value set in the Width field. Indent is implemented in a scope of set paragraph margins; that is, the effective length of its lines will shorten a little.

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Numbering

Paragraph numbering is set in the Numbering section.

You choose a marking type in the Numbering section (Arabic and Roman numerals, small and capital letters). The format of their entering you can modify in an input field next to the radio button for Arabic numerals. The ‘#’ mark represents a universal formatting mark for a numeral or letter (group of letters). You can complete it with other marks; e.g., with dots, spaces, dashes, etc., through which the numbering will be modified (e.g., #. or - # -).

Numbers or letters by which numbering of the first of the marked paragraph should begin is chosen by the selector with a couple of buttons. Thus a numbering other than from 1 or A can be set. The first numeral must be higher or equal to zero or ‘A’.

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Bullets

Marking the paragraphs with bullets is set in the Bullets section.

Choose a bullet type through a group of graphically marked buttons. It is possible, when using them, to apply an indent and set a separation width from the text the same way as in the numerals and letters.

Choose the bullet colors by the selector below the buttons.

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Bullets Cancelling
Bullets Canceling

If you wish to cancel the bullets, mark the needed text part and activate the None, switch on the tab. Paragraphs will be automatically re-formatted to the original width.

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Parameters Set on Miscellaneous Tab

You will find the following selectors on the tab:

•	Hyphenation – is a selector for permitting and determining a hyphenation method (none, the following lines, one-line skipping, two-line skipping).

•	Numbering format – determining a method of numbering numbered paragraphs (used in the outline).

•	Outline level – preference of an implicit outline level at its display.

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Sections and Chapters

Sections enable segmentation of document parts into two or more columns. On the section level the lists of inserted form-type objects is also created. Segmentation into sections is useful from the view of page numbering, creation of headings and insertion of footnotes.

Regarding a clear arrangement of formal and language editing it is recommended to type a rough text first in one column. Only after the final corrections the text parts can be divided into the needed number of columns.

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Sections

If you want to transform part of a document into a multicolumn form, it is necessary to define a section for this part.

Sections consist of columns – it can start (end) at a beginning (end) of the column only. For its limiting section break flag is defined.

You can mark the section end performing the Section Break command from the Insert menu or by the Shift+Enter key command.

Sections are then limited by a document start and the nearest section break, by text sections between two section breaks and between the last section break and document end. The current section number (relating to the current position of a text cursor) is displayed on the status bar.

When displaying the hidden characters, the section end (Hidden Characters on the View tab is ticked) is indicated with a dashed line with the following heading: --Section Break--.

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Parameters of Paragraphs in Sections

Sections are formatted on the Columns tab in the dialogue opened by the Sections and Columns command (Format menu) or by clicking with the mouse on the section indicator on the status bar.

Number of Columns

Save the number of columns into which the text should be wrapped in the Columns field. The allowed values are one to eight columns. A distance between two neighboring columns should be saved in the Space field.

Section Height

Enter a length value, which will specify the minimum height of the multicolumn section, in the Height field. After reaching it, a transition to another column occurs.

Let us have, for instance, three columns and a height of 4 cm. The saved text will be first wrapped into one (left) column. As soon as the section height exceeds the 4-cm, an automatic transition to the second column occurs. Here the whole process repeats until the second and third columns are filled.

Filling Increment

As soon as all the predefined columns are filled at the set height the value in the Increment field comes into consideration. By exceeding the length of the last column the whole section is lengthened by the set value, a part of the second column transits into the first one, the corresponding part of the third column shifts in the emptied space. It is possible to type another text in the emptied space. The cycle is repeated until the whole text is saved and wrapped.

Section formatting can be additionally applied to the existing text; it is wrapped into columns so that it fills up the section the best way.

Separating Lines

Columns are separated with a space of adjustable width in a multicolumn section. You can highlight the column separation by inserting a line of adjustable width. In the Columns tab there is a selector of Lines between columns at your disposal for this purpose. It enables the line selection of a width from 0.5 to 12 points, three styles of double lines and 0.25 pt lines.

Same Column Lengths

At saving the text in more columns a situation can easily occur that the last column length differs distantly from the rest of text.  You can unite the column lengths at the final phase of the document editing.

Execute Balance Column length Command in the Format menu. The section format is automatically edited so those columns are of the same lengths.

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Form Objects in Sections

A list of the inserted form objects is created on a section level. You can find it on the HTML tab of the dialogue opened by the command Sections and Columns (Format menu).

You can get an optional form object in a document by double clicking on the list item or by pressing the Go to button with the indicator set to the item name.

With the Properties button you can open the dialogue for setting and editing of properties of a form object below the indicator.

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Segmentation of Documents into Chapters
Segmentation of Document into Chapters

Chapter

A chapter is a part of the document for which you can individually set page numbering, determine the header and footer and specify the requirement for objects displayed repeatedly.

A chapter in a document corresponds to the following criteria:

•	If there is no chapter break mark  inserted anywhere in the document, the whole document is considered a single chapter.

•	If there is one or more chapter break marks, the section from the document start to the first mark, sections between two marks and a section from the last mark to the document end are considered the chapters.

Insertion of a Chapter Break Mark

You can insert a chapter break mark using the Chapter Break command from the Insert menu.

You insert the chapter break mark:

•	Set the pointer to the place where you wish to end the chapter and click Chapter Break on the Insert menu or press Shift+Ctrl+Enter key command.

•	The chapter end proves itself when paging is completed. Simultaneously the chapter counter value will increase by one.

When chapter breaks are displayed ( the box Hidden Characters on the View tab is checked) it is indicated with a dashed line and the following heading: ---Chapter Break---.

  For more information see...


Chapter Parameters

The set parameters are always relative to the chapter where the cursor is currently placed. If the block, which (even partially) overlaps two or more chapters, is marked, the set parameters are valid for all the chapters, which are part of the block.

Working on chapter levels will enable you to:

•	specify header and footer

•	choose the way for numbering the chapters

•	set a number of the chapter’s first page

•	set a footnote separation

Parameters can be set through a group of commands in the submenu under the Chapter command (the Format menu).

Header and Footer

The header and footer contents can be determined with the Header and Footer commands from the above-mentioned submenu.

If there is no header (footer) in a chapter yet, a dialogue New header (New footer) for a repeating pattern selection is displayed. The dialogue is the same for both the header and footer. With confirming the dialogue, a text frame opens, which will be placed above a top (below a bottom) page edge. Type text in the frame; alternatively insert a suitable field (e.g., for page numbering). The frame character will guarantee its display and print on all the chapter pages.

If any header (footer) already exists in the document, the Header selection (Footer selection) dialogue will open. It will enable the chapters to assign the same header (footer) as in some of the already existing chapters.

Chapter Numbering

Chapter numbering can be automatic, continuous throughout the entire file, or manual when an optional number is assigned to each chapter.

For setting the chapter numbering execute the Properties command in the Chapter submenu and open a tab Numbering in the Chapter Properties dialogue.

Numbering Method

The numbering method can be set in the Chapter numbering section:

Incremental	Automatically sets a number to the chapter by a unit bigger than the previous chapter. As to the first chapter it will be number 1.

Set	You can assign an optional number to the set chapter, which number you type in the input field right of the item with a radio button name. If the following chapter has its assigned ascending numbering it will be renumbered.

Page Numbers

At page numbering you can choose a numbering method and its initial value. You can number the pages in chapters:

•	from the selected initial value continuously in the entire document

•	from the selected initial value continuously in the chapter independently of the other chapters numbering.

In case you wish to number the pages in the document continuously, leave Start at chapter checkbox in Page number section unchecked. Insert a number in Start by number input field, which the document first page should have.

If you wish to set chapter number individually, check the Start at chapter checkbox. The chapter will be numbered from the value, which you will insert in Start from number field.

The selected chapter numbering is decisive for processes that refer to it – skips in text according to page numbers and print in the selected range.

The page number is inserted in a form in Page Number field. You can put it on any position given by the position of the cursor.

You insert the field for page number display from the list, which you will find in the Field command dialogue executed from the Insert menu (wit the Ctrl+K key command).

The field can be inserted practically in any place on a page; your requirement, though, will most frequently be regular placing on each page – either on the same place or with regard to odd or even pages. In such a case insert the field in the text object, to which you assign a repetitive object status. You can also use directly the page headers and footers.

The selected chapter numbering is decisive for the processes referring to it – skips in the text according to the page numbers and print in the selected range.

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Footnotes

Footnotes enable, for example, insertion of explanatory and comment texts so that they do not interfere with the document contents. A mark is inserted on the needed place in the document. Additional text information is attached to it on the determined place. It is up to the reader then whether or not he/she utilizes this information.

Inserting a Footnote

To insert a footnote, click Footnote on the Insert menu or press Ctrl+H.

The command will insert a reference point (note number) in the text on a position of the cursor. There is an optical separator and a space for the page text writing created at the page’s end.

Footnote Separators

Footnotes are written under the column, in which the corresponding mark is placed. They are separated with a line of optional style, color, and length. The dialogue for setting the separator line can be found on Footnote tab of Chapter Properties dialogue.

•	Choose a separator line type through the first selector.

•	Choose a color of the line through the following selector.

•	You can set the line length either with selector in section Line length or by writing in Based on column field. The value in the field and the rider position mutually correspond. Percent value in the field states how long the line will be. If there is, say, number 50 the separator line length will be half a text column width.

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Formatting Document into Chapters

A chapter is a specified part of the document for which you can set page numbering, specify header and footer and specify a shoe object prompt.

A chapter is defined with marks for Chapter Break.

Parameters set from the chapter level are:

header and footer

page numbering

footnote.

The parameters set are always relevant to the chapter where the cursor is. If a block is selected, that covers two or more chapters, the parameters set are valid for all chapters within the block.

  For more information see ...


Chapter Definition

You can define chapters using the chapter break mark. The beginning (end of last chapter) is attached to end of the document.

A chapter break mark can be inserted by setting the pointer onto a specified place and selecting the Chapter Break command from menu the Insert (Shift+Ctrl+Enter).

A chapter break is shown as new page. The page counter rises up one.

While displaying hidden characters (Hidden Characters from the Viewmenu), the Chapter break is displayed as a dashed line with: Chapter Break.

  For more information see ...


Header and Footer

The Header and Footer contents can be defined using the Header and Footer submenu command from the Chapter command under the Format menu.

If there is no header (footer) defined for the selected chapter, this dialogue will be displayed. Dialogue is the same for a Header and Footer. A confirmation dialogue will open a text box that will be displayed in the upper part (lower part) of the page. Writing text into the text box (adding a specified field, e.g. Page Number) ensures its display and prints on all pages within the chapter.

If there exists any Header (Footer) in a document, the Header selection menu will be displayed. It lets you add one of the existing Headers (Footer) to the chapter.

Chapter repeating objects describes the way to specify an object to be repeated only on even (odd) pages or too not to include it on first page.

  For more information see ...


Chapter Numbering

Chapter numbers can be automatic, ascending, descending and progressive or manual, which gives each chapter a specified number.

To start chapter numbering, click Properties under Chapter. Click the tab Numbering in the Chapter Properties dialogue.

Numbering

Numbering can be set in the section Chapter numbering:

•	Incremental – automatically assigns chapter number by one higher than the previous chapter. For the first chapter, it will be number 1.

•	Set – the chapter can be given an optional number that you can enter in input field. If the next chapter is numbered in ascending order, it will be accordingly renumbered.

Page Numbers

For page numbering you can set a numbering method and the initial value. Pages in a document can be numbered:

•	From a set initial value continuously for the whole document

•	From a set initial value continuously for the chapter independently of the numbering of other chapters.

•	If you want to number the document pages continuously, uncheck the checkbox Start at chapter in section Page number. Enter the first page number in the Start by number input field.

•	If you want to number the chapters separately, turn the Start at chapter switch on. Chapters will be numbered beginning with the value you entered in the Start input field.

Chapter numbers are directives of the action that are related to them – page number skipping and printing defined range.

The Page Number display field can be entered from a list that can be found under the Field command run from the menu Insert (shortcuts Ctrl+W). If you want the pages to be numbered in progress, enter the field into repeating text object.

  For more information see ...


Footnotes

Footnotes allow additional text and comments. It can be entered as a mark on a selected place in the document. Any additional information can be than connected to it.

To enter a footnote, click Footnotes on the Insert menu  or press Ctrl+H. The command enters a reference point at the cursor position (note number). Visible separators and an empty space are created at the end of the document.

Footnote Separators

Footnotes are entered under a column with the appropriate mark. They are separated with an optional line. Separator line settings can be found: under the menu Format run the Chapter command and then Properties; from Chapter Properties dialogue then open the Footnote tab.

•	Color and type of separator line can be selected with the twin selector Line types.

•	Line length can be selected either by a raider Line length or by entering the value to Based on column field. Field value and raider placement corresponds together. The percentage sets the line length. If the number is 50, the separator line will be half of the column.

Separator lines break to the left column margin. If there is more than one footnote, they are put under one separator line. It is useful to create different text style for footnotes.

Default Footnote Mark

The default footnote mark shape can be changed on the Environment tab tab of the preferences dialogue (Option command on the Tools menu). Enter the mark into default footnote mark from the Document section.

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What is a Style?

Style comprises a sum of parameters concerning paragraph and font.

Each paragraph is given only one style (there is no paragraph without a defined style). Every paragraph style is possible to modify.

For the most common used collection of parameters you can define your own styles. While working you can easily apply these selecting them from a list. This gives a paragraph (group of paragraphs) in one operation a group of parameters.

Working with styles is not as complicated as it may seem. The principal is very simple. Once you set a style for a paragraph, all parameters are set accordingly to the ones specified in the selected style. If you still find it too difficult, you can do a test. You cannot destroy anything and if yes, do not forget the command Undo…

Parameters for paragraph can be changed anytime as needed; for example change text font, change Indents but it keeps the same set style. The changed style can be updated and saved for further use as a standalone style.

Every new document usually has several predefined styles (e.g. Body text). You can create as many styles as you want. All styles are valid within any created and saved document. Styles can be copied between documents using Templates or Paste from the Windows clipboard.

Let's see how you can identify a style. Styles have names for specified paragraph, the one with cursor, is displayed in the selection field on the right end of format toolbar.

If you want to see all styles in a document without moving the cursor from paragraph to paragraph, you can use style bubbles. If display hidden characters is selected (see Hidden characters on the View tab – this item must be checked), this will display a bubble with the style name in the upper left corner of paragraph. This bubble is called the “style bubble“.

If any of the chapter paragraphs has been changed against style definitions, the bubble content is assigned an asterisk.

Higher number of asterisks means chaotic work.

Bubbles can be used for selecting paragraphs with the mouse. If you left click with the mouse on the bubble, you can select the whole paragraph.

For more information about styles see:

Creating styles

Remove paragraph parameters

Define new style form dialogue

Style deletion

Update style from template

Rename style

Apply style on paragraph

Merge paragraph with style


Creating Styles

A newly created style can include only slight differences from the original (parental) paragraph style or it can be created as a new independent style carrying a complete description of paragraph properties.

Remove paragraph parameters

Define new style from dialogue

  For more information see...


Remove Paragraph Style Parameters

The easiest procedure is a bit empirical, though fast and effective:

1.	1.	Format the sample paragraph using paragraph and font parameters, as you will need it in the future.

2.	2.	Then there are several ways:

•	Use the input field on the format bar and enter the new style name. After confirming the request, the style definition is added to the others and the style is assigned to the paragraph.

•	Click the right mouse button on the style bubble. From the floating menu select Create Style and name it. The switch Base on style is set default on and transfers parental paragraph parameters to style.

•	Place the pointer anywhere in the paragraph. From the Format menu run Apply Paragraph Style command and enter the name in the entry dialogue. This way you can also modify the existing style.

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Define New Style from Dialogue

The dialogue for creating new styles from dialogue is to open from the Paragraph Style Definition from the Format menu.

Using this dialogue to create a new style:

1.	1.	In style structure scheme, select the style you want to have as parental.

2.	2.	Click the Add button.

3.	3.	New style item is displayed. Name it, as you desired.

4.	4.	Open dialogue Paragraph Properties and Font Properties and set required parameters.

5.	5.	Select style for next paragraph.

6.	6.	Assign shortcut as needed.

Same dialogue can be used to change parameters of existing style. Select it by name and change parameters.

Parental Style

Parental style is useful with similar styles that differ only a little. Typical example is heading hierarchy that differs only in font size. Then you can use the possibility to “define own style that is similar to xxx style but it differs in font”.

Changing the parental style automatically changes all derived styles. Using this you can reformat the whole document. For example you have Body text predefined font Times. From this style derives all derived styles it is therefore a parental style. Changing the font to Courier will change the font for the whole paragraph, while the formatting stays the same (size, bold etc.).

Successor Style

Successor style defines the style that will be used for writing the next paragraph. For example you write a heading and give it a Heading2 style. To make the next simple text in a different style (you do not have to set the style to basic text), you can specify that after Heading2 should follow Body text as successor style.

Warning – the successor style has significance only with new written paragraph. If you do not reformat the paragraph style in middle of document the as successor style, style will not take effect as successor style.

Keyboard Shortcuts

Use Shortcuts for often-used styles. To format a paragraph places the cursor onto the selected paragraph and use the shortcut.

For shortcuts the following keystrokes are reserved Alt+Ctrl+F1 to Alt+Ctrl+F12 or Alt+Ctrl(+Shift)+F1 to Alt+Ctrl(+Shift)+F12. Without the Shift key is assigned only the font attributes given by a selected style. With the Shift key is assigned to a paragraph all attributes given by the selected style (font attributes, font size, etc.).

Changing Parental Dependence

If you need to change parental dependence for a specified style, set the scheme pointer on it and Delete Dependencies. Style becomes fully independent. It’s properties on the font and paragraph remains unchanged. If you transfer the style with daughter styles, it will be transferred with it.

If you need to change the dependence by assigning a different style, drag it on it with the mouse.

  For more information see...


Style Deletion

In the structure scheme of the dialogue Paragraph Style Definition, select the style you want to delete. Then hit the Delete (Del key) and confirm the security message.

Paragraph style is set to Body text*, formatting remains unchanged.

  For more information see...


Update Style From Template

In the structure scheme, select the style you want to update and click the Update Style Based on Template button. Style parameters will be changed according to the style definition in the document template.

  For more information see...


Rename Style

In the structure scheme select the style and click the Rename button. Style name will change to the input field where you can enter the new name.

  For more information see...


Apply Style on a Paragraph

  Defined styles can be assigned to any paragraph in a document.

Set the cursor to a specified paragraph (select group of paragraphs). Then:

•	Run the Apply Paragraph Style command from the Format menu. Using Style list (or using input field) select the desired style. If you select On text only, the style is applied only to the font (not paragraph dimensions, alignment etc.).

•	If you enter in the field a non-existent style name the button Apply will change to Create. Pressing this button creates a new style with the same parameters as in the paragraph under the cursor.

•	If you apply the command onto the changed style (with an asterisk in the bubble), the button Apply will change to Edit. Pressing this button adapts the style to the paragraph pattern.

•	Select the style from the list on the Format bar. While confirming the item selection (no matter if with mouse click or with Enter) hold down the Ctrl key. The style change will affect only inserted fonts or the font selected in a block.

•	Choose the style using the floating menu from the style bubble. If displaying hidden characters is turned on, you can use the style bubble for selecting the style. Right click the mouse button and from floating menu select Use style. This will open the above-mentioned Paragraph Style Definition dialogue.

If there are seven or less defined styles the Use style is not present. In this case the name is entered directly in the floating menu.

•	You can use (if associated) your shortcut. The effect of the shortcut can be improved if you use Alt+Ctrl with the Shift key. Without the Shift key only the font attributes given by the selected style will be changed. With the Shift key is assigned to paragraph all attributes given by the selected style (font attributes, font size and more).

Do not forget that even inserted empty lines are paragraphs. If a shaded frame is part of the style do not be surprised when empty lines under the block will be framed and shaded. Just change the style of the unwanted frames to its original style.

To stress paragraph separation change the After paragraph parameter than empty lines.

  For more information see...


Merge Parameter with Style

Actual paragraphs can have different parameters from the default style.

If the paragraph parameters are the same as defined in the default style the Paragraph Style Reset item from the Format menu will be checked.

In the opposite case the item is not checked and the style name is in the bubble (if displayed), and labeled with an asterisk.

Selecting the Paragraph Style Reset returns all paragraph parameters to the setting given by the selected style and the command item is checked.

Fonts in the paragraph can be changed for every character and each such change means deviation from a style. If you want to format all paragraph characters to the font used in selected style use the Font Style Reset command (shortcut Alt+Ctrl+Space).

To return the paragraph parameters you can also use the style bubble. Right clicking the mouse button brings up a floating menu and select Return to Style command. This will return the paragraph to a state given by the style displayed in the bubble and the asterisk next to it will disappear.

This advice is for all the people that are used to changing text while they writing. For example you are using normal text and suddenly bold then you continue with normal text and than again in italic.  You can define shortcuts for styles using desired font (e.g. “bold“ or “italic“). While typing, you can enter shortcut (for example Ctrl+Alt+F1) for using selected font. Then resume normal font using Ctrl+Alt+Space shortcut.

  For more information see...


Document Templates

Every document is based on a template.

A template is a prototype of a document. It can serve as a means for easily creating documents of the same type. User can also create lists of templates for commonly used documents.

Templates contain:

•	dimensional characteristic of page (margins)

•	defined styles (paragraph formatting)

•	universal text

The above-mentioned list is of course not complete but it gives you a view of how much work templates save you.

Let’s have a look at:

how to create a template

how to apply it on document

  For more information see ...


Creating a Template

Creating a new document and saving it as a template.

Into the sample document you can insert additional information (headers, pictures), type parts of text, insert objects etc.

We recommend you to create a description of the template before saving it. From the menu File select the Properties command and fill out the input fields. For easier orientation in the file list it is important to fill out the Title and Subject – it will help you to find the desired template.

Save document as template:

•	Click Save As on the File menu.

•	From the dialogue select Save as type: Template (*.WPT).

•	Name the file and press Save button.

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Apply Template

Every document is given a template. The template is set at the moment you create a new document using the New command from the File menu.

Check the Offer templates for new documents box from Environment tab in the Options dialogue (menu Tools, command Options) to set the option to select template for every document opened using the New command.

The default template is the one specified on the Files tab of the Options dialogue from the Tools menu. You can set a template as the default template for all new documents or enable the select template option open for opening each new document.

The box located at bottom of Template Settings dialogue allows you to assign templates for:

•	Document edited using 602Text.

•	Running 602Text as server to a 602Text OLE object.

The second type is used if a 602Text document is created somewhere as an OLE object and 602Text is started as server to this object.

Click the button with three dots to open the Template Selection dialogue:

•	If you check No properties checkbox, the Title and Subject information will not be displayed.

•	If you check Add to ´Start´ menu checkbox, it will add templates to Start menu in Windows (in the folder Templates).

•	There is always one default template called Normal available for documents and macros. If you select any of your templates and want to return to a standard template just select the Normal button from the Template Settings dialogue.

Template import

You can also create a new document on the imported template. Import template file to empty window (from import file list select: Template (*WPT). Then create a new document and save it in the *.WPD format.

Tip

602Text allows you to save macros to files and templates. This can be used for easily creating new documents. If you open the template that contains AutoOpen macro, this macro will be run at start-up. Using this macro you can pre-fill the document.

  For more information see ...


Outline, Table of Contents and Index

Contents and index creation belong to the final works on a document. A document outline will help you to edit the final outlook of the document especially with sequencing of document parts.

An outline is the basics from which you can automatically create a table of contents. An index is an alphabetically ordered list of items with its placement in the document. It is based on the list of links inserted into the text.

  Outline

  Table of Contents

  Index

  For more information see ...


Outline

An outline in 602Text brings an alternative view to the text (and generally to the whole contents) of your document. It allows you to split the document into parts with a selected level of nesting and view or edit only selected parts.

Levels

The default setting for the whole text is body text level. Selected parts of a document can be given different levels. The levels are numbered and there can be nine of them. The priority drops down with number (1 is the highest, 9 is the lowest).

Level is a paragraph property. Do not forget that separate Headings are paragraphs too (heading with an Enter after it). Working with headings together with an outline is fundamental: it allows you easy orientation in a document, to an easily arrange it and is a base for creating a table of contents.

For more information see:

•	The outline display gives a different view to the document.

•	Using buttons from the special bar, you can set each paragraph desired outline levels.

•	Accordingly, to the selected level the selected paragraphs are displayed.

•	Creating an outline has a leading role for printing, searching, copying, moving parts of document and for creating table of contents.

  For more information see ...


Outline Environment

The environment of displaying an outline gives the possibility of variable views to the document according to the selected level.

Outline Display

The outline is displayed using the Outline command from the View menu (or using the shortcut Shift+F2). During work with outlines no margins, footnotes, objects, headers and footers will be displayed. A page break is indicated as a slim dotted line across the screen. Commands for objects inserting and commands used for formatting paragraphs are disabled. There is no other zoom than Zoom 100 %.

Outline levels

The default outline level is the body text level. This displays the whole document. Next levels are numbered from 1 to 9. Lowest number (1) belongs to paragraph with highest level (e.g. main headings). Highest number (9) belongs to paragraphs with the lowest level.

A mouse is required for working with an outline toolbar. You can click the buttons on the toolbar; the meaning of which is (from left to right):

Button	Function
	Current paragraph is given lower outline level (more important paragraph).
	Current paragraph is given higher outline level (less important paragraph).
	Current paragraph is set to body text.
	The first outline level – displays parts of document with level 1.
	Outline level up to 2nd – displays parts of document with level 1 and 2.
…	…
	Outline level up to 9th – displays parts of document with level 1 to 9.
	All levels – displays all levels of document including body text level.
	Back to page display mode.
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Setting Levels

Use the buttons on the Outline toolbar to set levels; button functions are as follows:

Increase outline level

•	Pressing this button increases the current paragraph level by one. If more paragraphs were selected (even partially), the level is set for all paragraphs in the block.

•	The part with the increased level is set to the right (the symbolic is relevant to level of nesting).

Decrease outline level

•	Pressing this button decreases the current paragraph level by one. If more paragraphs were selected (even partially), the level is set for all paragraphs in the block.

•	The part with the decreases level is shifted to left (the symbolic is relevant to the level of nesting).

•	Text on basic level is not numbered.

•	Paragraphs with a body text level are indented the same way as the previous paragraph with a defined level.

Setting level to body text

•	If you wan to set the current paragraph (or all selected paragraphs) to body text level, use this button.

  For more information see ...


Paragraph Display and Processing According to Levels

Use the buttons with numbers to display the paragraphs according to their levels. The last button is used to list the contents of the entire document. How do the buttons work? Use the button with a number to display paragraphs of level according to the number specified on the button. If you press button number 3, it will display paragraph with level number of 1, 2 and 3.

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Using Outline

An outline can be used to print, fast find and sort parts of a document.

Print Outline

The outline is printed as displayed on screen – including level numbers and graphical layout with the left indent. To print the outline from the third level, press the button with the number three and then print.

Search Document Parts

An outline can be used to review big documents. If you want to find certain chapter follow these steps:

•	Click Outline on the View menu (shortcut Shift+F2).

•	Select the appropriate level number

•	Set the cursor on the selected chapter heading.

•	Return to the page display using the Page Layout command (shortcut F2) from the View menu.

•	Document will be set to the beginning of the selected chapter.

Copy, Move and Delete Paragraphs Using an Outline

An outline can be used to copy, move and delete paragraphs or group of paragraphs.

Each outline item acts as a label for all nested parts of text (Warning – only invisible). Any manipulation with the label will affect everything that is connected to it.

Copy

To copy using an outline:

•	Select the appropriate outline level display.

•	Select the chapter heading you want to copy as a block.

•	Copy the block into clipboard.

•	Place the cursor where you want to have the copy of the chapter.

•	Paste contents of the clipboard.

Selected chapter name can be copied using the mouse, with the Drag and Drop method.

Move

Moving using an outline:

•	Select the appropriate level display.

•	Select the chapter heading you want to move as a block.

•	Copy the block into clipboard.

•	Place the cursor where you want to have the chapter.

•	Paste contents of the clipboard.

Selected chapter name can by moved using the mouse, with the Drag and Drop method.

Delete

Working with an outline allows you to erase entire chapters very fast. If you select the chapter name as a block a press the Del key it will be erased with all nested chapters and their contents.

  For more information see ...


Table of Contents

For published documents it should be normal to have an appropriate table of contents.

Use an outline to insert a table of contents created in an alternative environment using the Outline command from the menu View.

Create Table of Contents

Click Table of Contents on the Tools menu.

The command will open the dialogue Table of Contents that allows you to select levels that will be used to create the table of contents. Default is the All switch from the Level section. If this switch is active, table of contents will include all outline level items (except basic text). If this switch is inactive the First and Last input fields are available. Into these fields, you can enter the level numbers of the chapter names that will be used for creating the table of contents.

Glossary from Outline

Second variant lets you work more than with an outline. Example: You are writing a document explaining some features. Each feature can be given heading a simple annotation and then the describing text itself. Then it is possible to set the annotation text to the fifth outline level and headings from first to fourth levels. After generating table of contents for the 1st to 4th levels, you get real table of contents. If you widen the selection to the fifth level, you will get table of contents together with annotation text. You may find other possibilities of utilizing these functions later.

Table of contents is created after confirmation of the options in the dialogue. The entries (chapter names) are listed according to special styles defined for table of contents.

  For more information see ...


Index

An index is an alphabetically ordered list of selected entries. A page number follows each entry where this entry occurs.

Index entries are selected using a custom created list you have created and updated. This list can be used any time for automatic index generation. An index is created according to your current document paging.

•	An index is created using a special entries inserted in specified place.

•	Inserted entries can be changed using the edit or delete buttons.

•	You can move from one entry to another and verify its placement.

•	According to the inserted entries, you can create an index.

  For more information see ...


Insert Index Item

If you want to set a word or term as an index entry, run the command Index from the Tools menu and in the following submenu run Mark Index Entry command (shortcut F8).

In the dialogue input field, the word under cursor (or selected block contents) is displayed in the basic style. If the cursor is not placed on a word, there are three question marks in the field.

If you are satisfied with displayed entry style accept it using the Enter key (or OK button). The corresponding reference is set to the text after insertion into the list. The field is editable – the entry can be changed to any form you want to be displayed in the index.

If the list is not empty, it is possible that the same entry already exists. Using the button with the arrow, you can open the entire list. If you find entry corresponding with current word, select and confirm it.

Two Level Entry

Some of the entries can be modified and be directed to other global entries. This is ensured using two level entries, and its values are separated with a comma, e.g. file, import.

  For more information see ...


Edit Index

Existing index entries can be changed at any time.

From the Tools menu run the Index command and from the submenu run Edit Index command.

The dialogue input field shows you the last edited index entry. If needed, it can be changed. You can select any other entry and edit it.

Pressing the Go to button moves you to a place in index where you have entered this entry; the corresponding word is selected as a block.

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Delete Entry

An entry can be deleted with all references set for this entry.

To delete an entry, click Edit Index on the Index submenu (menu Tools).

From the list Index entry, select the entry you want to delete. Then press the Remove button. The entry is deleted after confirming the dialogue.

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Search Index Entry in Text

While checking the index you may want to know what word in the text is a reference assigned to.

To check references use the Edit Index command from the Index submenu (menu Tools).

From the Index entry list select the entry you want to find and press the Go to button. The text displayed on screen will move so it contains words with the reference to the selected word and the line cursor is set to this word. If there are more references to the one word, the dialogue will display a section Go to next occurrence of the index entry. It contains information of how many references to this entry were made. In the input field Enter entry occurrence number: enter the entry sequence number and confirm.

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Create Index

An index is generated using the Create index command from the Index submenu.

The dialogue Index displays the Index entry separator section:

•	None – index items will be alphabetically ordered and listed in one column without a separator

•	Empty line – after moving to a new first letter an empty line will be added

•	Character – after moving to a new first letter the letter will be displayed and the index will continue on a new line.

Index inserted in text can change the page numbering for the following pages. If there are entries to that the index is related to the page numbers will not match. Because of this it is recommended to insert the index at the end of document – select the At the end of document. Selecting the New chapter switch, the index can be inserted as separate chapter.

You can create also more columns indexes. Using Columns you can set how many columns the index consist of.

As default setting, page numbers are displayed with the single index items. If you do not want to display page numbers, clear the box Page numbers.

If you check the box Active Items, the index items will be generated as active references. Clicking an item moves you to the corresponding place in the document.

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HTML Documents and Forms

Help for creating HTML documents can be found in the following chapters:

Basic document text

HTML template

References to other documents

Objects in HTML documents

Inserting HTML special characters

Inserting HTML language commands

HTML document description

Transformation into HTML format

Source of HTML document

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Basic Document Text

This part of HTML creation is the easiest. Simply type the document and format it as you are used to.

In HTML the following is useless:

•	defining dimensions of pages

•	alignment on lines and word division.

That is due to the fact that text is wrapped automatically according to the setting on the viewer window. Hard or soft page ending are not converted, since HTML does not have page numbers.

What is exported into HTML:

The following is exported to the HTML format:

•	HTML field (references, symbols, marks)

•	text and its attributes (bold, italics, underline, upper and lower cases, an fonts (both its size and color)

•	paragraph parameters its alignment, separating with a line above and under a paragraph, and bullets (HTML style List)

•	pictures, OLE objects and horizontal lines

•	bookmarks

•	text tables (beyond the edges of individual cells).

What will not be exported

The following is not exported to the HTML:

•	text frames, drawing and frames beyond the horizontal lines

•	notes below a line

•	columns

•	splitting up into chapters, header and footer specifications.

Multiple spaces in the text are substituted with a single space. If you need to keep the spaces, convert them into hard spaces or assign the Preformatted text style to a paragraph (it is defined in the HTML template).

Check by Preview

To check your HTML creation you can take a look in WWW viewer how the end result will look. Click HTML Preview on the View menu.

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HTML Template

To prevent disappointment over the fact that the result does not correspond to your ideas, use the HTML template for HTML document creation. It contains such styles that are guaranteed to stay correct in the conversion to the HTML format.

HTML document creation with use of the HTML template:

•	Select the 602Text HTML template (named HTML.WPT) on the Files tab of the Options dialogue.

•	Create a new document.

•	Type text of the document.

•	Format individual paragraphs with styles from the template.

The styles are prepared so that they comply with optional viewers. We do not recommend modifying them (at least at the beginning). Let us gives at least one reason why. Type text in a certain font, for instance, in Times New Roman of a size of 10 points. Someone in a „large Helvetica“ font then will read your 10-point Times. From the same reason there is no sense in defining limits for pages as well; what is displayed for one in a single window, it encompasses three displays with another.

Multiple spaces in the text are substituted with a single space. If you need to keep the spaces, convert them into hard spaces or assign the Preformatted text style to a paragraph.

In lists, the nesting level relates to the outline level in a paragraph style. If you use Non-coded paragraph style, it will be converted exactly as is in a document (it is not coded in HTML characters) and it is the user’s responsibility if it was saved correct.

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References to Other Documents

References to other documents can be a part of your HTML document. These may be:

Local – files are on the same computer.

External –point to documents placed anywhere on the Internet.

It is also possible to implement references within the document.

References to local documents are set in the form of access paths, references to external documents with URL addresses. References in scope of a document are set through bookmarks.

References are inserted in the form of fields.

•	Click HTML on the Insert menu and then Link in the submenu. You can also use the Field command and select HTML Link from its dialogue.

•	In both cases the HTML Link dialogue will open. Through it you can insert a reference of the type needed in the text. A field can be inserted through the HTML toolbar if you have it displayed.

References in the HTML document are interpreted as narrative text strings, which are different from the rest of text (according to the settings of the pertinent viewer – for instance, by a blue underlined font). “Under the string“ a field with a set address is hidden. By double clicking on a string the field contents is interpreted, the pertinent service is activated and is loaded where the reference pointed.

Reference to an URL Address

Open Web in the HTML Link dialogue.

•	Choose Protocol to select the service, this will be needed for gathering the information saved on the given address. For hypertext-viewing HTML documents use the http:// service.

•	Fill in the IP address and access path to the desired document in the URL field. If you omit the file name the reference will be directed towards the index document.

•	Save information in the Text field, this information will be put down in the document at the place of the field insertion and it will serve as a reference execution position by clicking with the mouse.

A field with specified text is inserted in a document according to the procedure described. You can also use a certain text part, which already exists, this should be marked as a block. In that case the block content is loaded into the Text field, which is then inaccessible to edit.

Reference to a Local Address

Open the File tab in the HTML Link dialogue. Save the path to the document you want to open with the reference in the File field. You can select the file with the Browse button. It is possible to use any file type, which will be able to be displayed by a viewer (thus, not only HTML type file but also pictures, audio files and video sequences).

Save text information in the Text field, this information will be (the same way as with the reference to a WWW document) put down at the place of field insertion and it will serve as an execution position by clicking with the mouse. The local reference is the field contents in the form shown in the following example:

<file:///C:/Document/index.htm>

Reference to Bookmark in a Document

Hypertext jumps can be implemented even in one document. That can then contain, for instance, a menu (contents) of chapters at the beginning. When a click on a pertinent entry with the mouse the document shifts to the link in the document wanted.

It is possible to use bookmarks to files of the HTML file type and also current documents of 602Text. The reference to a WPD document is transformed at export to the reference to an HTML document (that is, for instance, from EXAMPLE.WPD to EXAMPLE.HTM). So the assumption is that you should also export the referred document into the HTML format.

The reference locations for the jumps in a document are bookmarks created in advance. You can insert them, as you need, for instance, before individual chapters names. Go to a bookmark  obtained in the HTML Link dialogue on Bookmark. The needed bookmark should be chosen from the list. The reference text should be saved in the Text field again.

You can test a switchover to the HTML type file or WPD document directly in 602Text and also without export into the HTML format. After inserting the reference to either the document or bookmark it is enough to mark in it the pertinent field as a block (or position a cursor before the reference) and execute the Go to HTML Reference command in the Edit menu. According to the reference type the pertinent document opens and, in the case of a bookmark the cursor is correctly positioned beside the text selected.

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Objects in HTML Document
Objects in HTML Documents

In addition to text and text references, an HTML document can contain some objects commonly used in documents of the 602Text format (WPD).

It is possible to use the following objects:

•	pictures

•	text tables

•	form objects

•	OLE objects

•	MagicText objects.

Part of the formatting dialogue of these objects is the HTML tab, which is used to set properties of the objects in the HTML interpretation.

Objects can be used as points that provide references to other documents and files. For instance, when clicking on a picture of a tree a page with information on trees is loaded (together with other references, etc.). You can create, for example, a picture catalog where users load a large picture of the product by clicking on a small picture. The end user can then order goods from you directly by completing a form, etc.

Objects are not saved inside the document, but in the form of individual files (e.g. graphic files in the TIFF or JPEG format).

Web pages are thus saved mostly in individual folders, where the file is in HTM format and, according to a page’s “diversity” , a whole series of graphic files.

Pictures

Pictures and OLE objects, which are parts of the original document, can become the elements of the hypertext document in HTML format. The principle consists in exporting the picture into a file where the pertinent reference will be directed. The process can be fully automatic or you can influence it by specifying the target folder.

Picture insertion is described in the chapter Pictures in HTML document (simple procedure).

For a more detailed information on pictures in HTML documents see Pictures in HTML document (for the advanced) .

Forms and Form Objects

Form objects will enable you to create interactive forms, for instance, to purchase or obtain in admission tickets, seat-reservations, bus or railway tickets and a wide variety of other things for which you would generally have to wait in a sales shop or in a ticket line.

A form can be represented by a common HTML document containing text and pictures or other objects, which should be completed with special form-type objects.

Form objects are inserted through the commands Form Objects from submenu Insert. Objects have properties adjustable as any other frame (wrapping, alignment, etc.); their specifics are set on the HTML tab.

Checkbox

Radio

Select

Submit button

Submit picture

Reset

Text

Text Area

Password

Hidden

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Pictures in HTML Document (simple procedure)
Pictures in HTML Document (simple)

All pictures and OLE objects being a part of the original document can also become elements of a hypertext document in HTML format. The principle consists in exporting the picture into a file, where the pertinent reference will be directed to it. The process can be automatic or you can influence it by a target folder specification.

Procedure for picture insertion is described in the following paragraph.

•	Mark the picture inserted in a document in advance.

•	Execute the HTML command in the Format menu or in the floating menu.

•	Type the picture description in the Alternative text field on the HTML tab.

•	Press the Browse button next to the URL field. A dialogue opens, in which a reference to the name of the HTML document should be entered.

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Pictures in HTML Documents
Pictures in HTML Documents (advanced)

All pictures and OLE objects being a part of the original document can also become elements of a hypertext document in HTML format.

Placing a picture in the resulting HTML document depends upon the placement and wrapping of the picture with text.

•	Float with character picture is exported exactly according to its position in the document. This way wrapping can be recommended for HTML documents as the most suitable.

•	In other cases the picture is placed according its position either to the left or right edge of the document. If the picture is not wrapped it is possible to center it horizontally on a page as well.

The files from which the pictures and OLE objects are loaded in a document can be put in the same folder where the HTML document will be saved.

How to Influence the Picture Export?

Reference to a picture in the hypertext format needs accessibility to the picture file in GIF or JPEG format. If the picture is loaded in the original WPD document from another format, the file is automatically generated and saved under the set specification. You can save the file name and access path in the Output file field on the HTML tab, where the generated picture should be saved.

If you state a full access path to the file from which the picture was loaded (and one of the both permitted formats is used), the picture will not be exported. If you state the file name only (without the path), it is verified first if the file in the folder where you exported the HTML document already exists. If yes, it is not rewritten. If not it is exported to the folder.

Please note that if you do not fill the Output file field at all, the picture is generated automatically and it is saved in the same folder as the exported file. In this case you can skip the following chapter.

Tip

Because it is not easy to see with graphic files, namely with bitmaps, in Windows what is the extension. Execute the Picture command from the Insert menu. A dialogue for file selection will open. Find the file here from which you once loaded the picture into the document. Click with the right mouse button on the file. Execute the Properties command in they unfolded floating menu. Take a look at Name for MS-DOS entry on the General tab – here you will find the full name of the file with extension.

Alternative text

Type a note characterizing the picture or its contents in the Alternative text field. That is put down in the frame indicating the object position in the HTML documents viewer in the following cases:

•	the picture is not loaded yet (text is loaded first, pictures will follow)

•	automatic loading of pictures is off, picture is loaded upon request only

•	picture is not available

Should a Picture be an Active Element?

If you want a user to move to another place in a document, to another local document or another URL address by clicking on the picture, specify this target in the URL field. Reference is made easier with the Browse button. Through it you can open the dialogue for reference specification.

Export Format

Pictures designated for HTML documents viewers can be in two formats: GIF or JPEG. The picture is transformed from the format into one of the named formats. The conversion is automatic; the method is chosen by the Format radio button. The picture is saved in the selected frame as an individual file.

ISMAP / USEMAP Mapping

Pictures can contain sensitive areas for actions with the mouse (so-called Hot Spot areas). The method of their mapping is chosen with a switch in the Picture mapping section.

ISMAP Mapping. Type the path to the text file in the URL field, this file contains sensitive area definitions according to the pattern:

<type of area><URL address><coordinates>

Co-ordinates are entered in a perpendicular co-ordinate system in points and they define its dimension in dependence upon a sensitive area type. It is possible to state an area type as the following:

•	rect – rectangle with co-ordinates of the left upper and right lower corner (x1, y1, x2, y2)

•	circle – circle with co-ordinates of a center and optional point on the perimeter (c1, c1, x2, y2)

•	poly – polygon - with co-ordinates of individual peaks (maximally 100).

Mapping through USEMAP. Type a name of the picture for mapping in the USEMAP field (this is case sensitive). Definition of the areas should be saved with the mark <AREA>.

Let us give an example when we assume that the picture is named Areas. Definition of the area is then possible to save as:

<MAP NAME = “Areas”>

<AREA SHAPE = “RECT” COORDS = “10,10,100,100 HREF” =  “http://www.yahoo.com”>

<AREA … etc…

</MAP>

Mark the lines with area definitions with Non-coded text style. The area definitions are rather complicated. We do not recommend their application (at least from the start) to common users. Detailed information can be found in literature on HTML.

Other Attributes

Other attributes can be defined after clicking the More button in the HTML dialogue. By pressing it, the HTML Attributes dialogue opens. This contains enough space for entering other attributes connected with the picture.

Apply the described procedure to all the pictures and OLE objects in a document, which you desire to keep in hypertext. OLE objects, though, are saved at export into HTML as pictures; therefore they cannot be loaded as OLE during import.

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Inserting Special HTML Characters

Most of the common characters used in documents are displayed during conversion to HTML without problems. The exception is the characters, >, <, “ and &. These are reserved for the HTML language for entry definitions.

References are inserted in the form of fields. Click HTML on  the Insert menu and then choose Symbol in the submenu. You can also use the Field command and select the HTML symbol entry from its dialogue. In both cases the HTML Symbol dialogue opens. Save the agreed code of the pertinent character in the input field.

Not all the viewers, though, are able to understand all the symbols.

Preference &symbol is typed in the dialogue – as you can see it is sufficient to substitute a symbol string with a character code name. The limiting characters of ‘&’ and ‘;’ must be observed.

The code sequences closed between ‘&’ a ‘;’ characters are commonly called entities. With their help it is possible to insert in a document not only the stated characters but also a whole series of various graphic symbols. Their representation and possibilities depend upon the particular HTML version. To find a list of predefined symbols visit: http://www.w3.org/pub/WWW/TR/WD-

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Inserting HTML Language Commands

Common HTML documents are created automatically through 602Text. For full compatibility with the latest version of the HTML language it is possible to insert an optional language command (item) in the text.

Commands are inserted in the form of fields. Execute the HTML command in the Insert menu and the Tag command in the following submenu. You can also use the Field command and choose the HTML Tag item from its dialogue. In both cases the HTML Tag dialogue will open. Type the desired command in the input field between the brackets.

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HTML Document Description

Click Properties on the File menu and open the HTML tab.

•	You can save an address of the Internet page in the Base URL field, which other URL references will be related to.

•	You can type an access path to the picture in the Background field, the picture will be displayed as a text foundation in the viewer. You can a picture with the Browse button.

•	You can set the colors of some special elements in the Colors section (e.g., references).

•	By pressing the More button you can assign supplement attributes used in connection with HTML documents.

The CSS button opens the Cascading styles – Save dialogue. There are two check boxes in this dialogue:

•	Export cascading styles – enables direct save of cascading styles in a HTML file.

•	Use external CSS file – cascading styles wiil be saved to a separate file.

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Transformation to HTML Format

The transformation process transforms the native (WPD) format into the HTML format. To do this, click Save as on the File menu. Choose HTML (*.HTM) for the Save as type selector and name the file.

The reverse process is import. To load a HTML document to the WPD file format, choose Web in the Files of type menu of the Open dialogue.

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HTML Document Source Image
HTML Document Source

If you are interested in how the HTML document source looks like (this is the raw text of the HTML document) execute the HTML Source command in the View menu.

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Form Objects

Form objects are inserted through the command from the Form object (Insert menu) submenu. Objects have properties adjustable as any other frame (wrapping, alignment, etc.); their specifics are set on the HTML tab.

Checkbox

Radio

Select

Submit button

Submit picture

Reset

Text

Text Area

Password

Hidden

It is necessary to create a CGI script for each form, which is a program, which can process information transferred by the form. The user of your form needs does not to know anything of the CGI script and he/she does not even see it.

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Checkbox

The Checkbox object will create a tick-off box capable of transferring a YES (ticked off) or NO (not ticked). Default position is set on the HTML tab.

If the checkbox is not ticked, no information is submitted. If it is ticked off, the value default on the HTML tab is submitted.

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Radio

The Radio object offers a series of possibilities, of which it is possible to choose just one. The active field is marked with a black indicator. The other items have empty indicators.

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Select

The Select object creates a selection element from a list of predefined values. You can create a list of item names and their numeric equivalents on the HTML tab. Here you can also choose the default-displayed item and you can determine the size of the object.

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Submit Button

This object will create a button, after pressing which the values selected and chosen will be transferred in a form to the server. You can alter the heading on the HTML tab, choose the action, data format and the action execution method.

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Submit Picture
Submit Button

This object creates a button, after pressing which will transfer the values selected and chosen in a form to the server. You can alter the heading on the HTML tab, choose the action, data format and the action execution method.

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Reset

This object will insert a single-purpose button, after pressing, the form will be set back to its default values.

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Text

This object creates an input field for saving text. It is possible to specify default text contents and the maximum and minimum field height on the HTML tab.

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Text Area

This object is a window for displaying and inputting multiply lines of text. On the HTML tab it is possible to preset the number of lines and columns, default text contents, and what text formatting should be used. The window is provided with a horizontal and vertical scroll bar for scrolling the text.

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Password

This object serves as a one-purpose element for inserting sensitive information to the form. The same values are pre-set in the case of as a common input field; under which when text is entered the characters are not displayed.

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Hidden

This object creates a default pre-filled input field, which is hidden to the user. The same values are pre-set as in the case of a common input field. This enables submitting a fixedly set value without user interference.

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Designing Dynamic HTML Pages
V US verzi není:

Designing Dynamic HTML pages

If you do not have installed an Internet WWW server supporting the CGi interface, you cannot verify the function of the created pages.

Setting the CGI Client

First it is necessary to set the CGi interface parameters. This setting enables you to interconnect your WWW server with the WinBase602 database. If you want to create dynamic pages on your computer, on which the WWW server is not installed, it is necessary to make the settings corresponding to the computer on which the pages will be run. Start the program WinBase602 CGI Client Administrator from the group into which you have installed it.

•	Enter the directory in which the CGI scripts of your WWW server are stored. By default, it is the CGI-BIN subdirectory in the directory in which you have your WWW server installed (e.g. C:\WEBSERVER\CGI-BIN\).

•	Execute the command Edit from the menu CGI Client Parameters.

•	In the section Directory with CGI scripts in URL confirm or change the name for the directory with CGI scripts.

•	In the section Path Setting enter the directory into which your HTW templates and WBC connectors will be stored. This directory is used to automatically store all WBC and HTW files created by means of the dynamic page designer.

•	In the section Default Error Template confirm or select the template for error detection. (We recommend to retain the original one and to make changes only after you are familiar with how to handle designing dynamic pages.

•	Use the section Creating a Logfile to enter the directory, into which the LOG file describing operations of the CGI Client is stored.

Editing the AUTOEXEC.BAT File

It is necessary to provide general accessibility of the WinBase602 files. The path to the directory, in which WinBase602 is installed, needs to be added to the variable PATH in the AUTOEXEC.BAT file on the computer, on which the WWW server is run – e.g. C:\WinBase Warning – the computer must be restarted in order for the changes in the AUTOEXEC.BAT file to take effect.

Setting the WWW Server

•	Foe any WWW server providing CGI interface support, it is necessary to add the reference to the directory containing the CGI scripts into the WWW server parameters. This concerns the directory, in which WinBase602 is installed, e.g. C:\WinBase.

•	If it is 602Pro INTERNET SERVER (Lite or Full), then open the menu Configuration after it starts. In the tab WWW, use the parameter System Variables for Scripts to enter the directory in which WinBase602 is installed. Use a semicolon to separate each path.

Now you are ready to create and run dynamic HTML pages.

Setting the WWW Server

WinBase602 is used as the source and destination for data. This means that it is necessary to create a corresponding data structure to be used with the HTML pages. Use the graphic table designer for this.

•	Start the WinBase602 development environment (WinBase602 program).

•	Login to the database server. If this is your first login operation, enter as the Anonymous user into the login dialogue. Leave the password field empty.

•	Use the button Create Application to define a new application.

•	Click the application name to connect to the application. Change over to the Table window. The first button in the vertical panel.

•	Use the button Create to open the table designer. Enter all attributes you will need, their data types and sizes.

•	Quit and save the table designer. The new table is created after entering the name. Repeat the procedure for all tables you will need.

Creating an Input Form

To enter data into the database by means of the Internet browser, usually a dynamic HTML page is used. Therefore we start with creating the input form. However, the example of creating the connector to the database can be used for any HTML page.

•	Start the 602Text word processor.

•	Create a new or open an existing document.

•	Enter all data you want to have displayed.

•	Insert the form objects into places where users will enter the requested information. Mostly you will use the objects Simple Text, Multiline Text and Checkbox.

•	Set the parameters for each object, the object name or the value must be entered. If you use Checkboxes to make a selection from several values, the same name must be assigned to all objects of one group.

•	If you want to enable users to cancel the entered values, insert the button Reset.

•	To send data and call the connector to the database, insert the button Send or a picture.

•	The function of the Send button always relates to the section in which it is inserted. If you want to have several buttons with different functions in the form, the document must be divided into several sections and an independent button must be created in each section.

•	Enter the object name.

Creating a Connector to the Database

In the section Dynamic HTML in properties of the button Send in tab HTML click the button for creating a new connector.

•	Enter the name of the file into which the connector or the output template is to be created. Enter the extension WBC for the independent connector and HTW for the connector with the output template (which is the case that occurs most often).

•	Select data about the connection to the database – database server name, name and password of the user who has created the application, application name.

•	Select the user through whom the data of the dynamic pages will be received.  This name and password will be stored in the text document, therefore select a user with limited rights.

The summary window now holds tools you can use to create commands that the connector is to carry out when you click on the button Send.

Creating Command INSERT

•	Click the button Create and select the item SQL Statement – INSERT.

•	Enter the data about connection to the database.

•	Select the table into which the data will be stored.

•	Select attributes that will be loaded through the dynamic pages. Use the button Select All or No Selection.

Then gradually assign the form variables to each attribute. Set the cursor to the attribute, and then double click the corresponding variable. You can also use the edit box to edit the entered value and then click the button Set.

•	The form variable entered into the string type or text type variables must be enclosed in quotation marks.

•	It is recommended that the variables that return the numerical value is edited with function Str2Int, its argument will be the variable enclosed in quotation marks.

•	With variables, for which it is not clear whether they include any value, enter a question mark before the name.

•	To enter Boolean values (True or False), use the conditional expression testing the entered value. This is suitable, for example, for variables with object Switch.

Quit editing after setting all entered attributes.

Creating a Query for an HTW Output Template

•	Use the button Create in the summary window to select the item SQL Statement - SELECT.

•	Enter the query name or define the criteria of the displayed lines – all, from the record, the first selected only, etc. Create the query in the same way as in the WinBase602 environment.

•	Select the table or query from which you want to obtain data.

•	Select attributes the query should include.

•	Enter the condition to select a line or attribute(s) according to which the resultant data are to be sorted.

•	Quit editing the query.

•	Use the button OK to terminate editing the connector.

Creating an HTW Output Template

When you are finished with editing the connector or editing of the existing connector, you can create an output template for the data selected by the query (or queries).

•	Click the button New Template and leave the name unchanged or enter the new name of the connector the HTW template will include. If you have used the HTW extension with the connector name, you can leave the existing name; the output HTW template will be added to the document.

•	Then a document is generated that contains the connector and the text table with a field for each attribute displayed by the query. The text table is generated according to the corresponding SQL command SELECT. If this command is not used, the table is not generated. One generated table corresponds to each SELECT command; the section name is given in the corresponding HTML tab with the table properties. The line into which data from the appropriate selection is inserted must be designated as the repeat section (see toolbar Table). This is set automatically after the new output template is created.

•	The table and the whole document can be edited (e.g. the required text) pictures can be added, etc. The main tool used to edit the HTW template is the command HTW Command (menu Add, submenu HTML). The dialogue can be used to enter contents of an expression, condition, cycle or section. For more details see the manual WinBase SQL server – Administrator’s Manual.

•	Save.

•	Save the document with the form in HTML format into the directory available from an Internet browser (C:\WEBSERVER\DOCS\).

Verifying the Function of Dynamic Pages

•	Use the browser to open the page stored by your www server.

•	Enter the values and click the button Send.

•	The page includes the query result should be displayed.

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Special Elements in Documents

Main parts of a document are the text and objects that can be inserted: pictures, tables, etc. It is also possible to enter special elements.

Special Elements in a document aren’t visible and are not printed. The result of their usage is visible (and printable).

Many times you need to find out what you have entered and where.

•	Use the command Field Contents in the View menu to display the results of the fields in a document. The command work as a switch.

•	Use the checkboxes in the Non-printable characters section of the View tab in the Options dialogue to display or hide non-printable characters in a document.

You can use the following non-printable characters in a document.

Hyphens

Hard Space

Page Brake, Section Brake, Chapter Brake

Footnotes

Mail Merge Field

Field

Hyphens

You can insert optional and hard hyphens to a document. The command Optional Hyphen (keyboard shortcut Ctrl+=) inserts an optional hyphen to the current cursor position. An optional hyphen is used to specify where a word breaks when it falls at the end of a line. When an optional hyphen inserted in a word, the word will not be hyphenated automatically.

The command Hard Hyphen (keyboard shortcut Ctrl+Shift+=) inserts a hard hyphen to the current cursor position. A hard hyphen is used to prevent a hyphenated word from breaking when it falls at the end of a line. The “Minus” character is displayed at the position of the hyphen.

Both two commands are found in the submenu of the command Special Characters on the menu Insert.

To display hard hyphens in a document, check the boxes Unprintable characters and Hard hyphens on the View tab View tab of the Options dialogue.

Hard Space

Use the Hard space command (shortcut Ctrl+Space) to insert a hard space at the cursor position. The hard space is not influenced by automatic aligning to the left or right. Text will not hyphenate anywhere else but on a soft break. To display hard spaces in a document, check the boxes Non printable characters and Hard Spaces on the View tab of the Options dialogue.

Page Break, Section Break, Chapter Break

Breaking a document into pages is automatic according to the page size characteristic. A page can be ended before it is filled using a hard page break.

•	Use the Page Break command (shortcut Ctrl+Enter) to enter a hard break at the cursor position. The page break starts exactly at the position where it was entered independently of how much space is left on the page. If you insert a page break inside a paragraph the text on a new page will start with the first character that was on the right side of the cursor.

•	Use the Section break command form the Brake submenu of the Insert command (shortcut Shift+Enter) to insert a section break at the current cursor position.

•	Use the Chapter break command form the Brake submenu of the Insert command (shortcut Shift+Ctrl+Enter) to insert a chapter break at the cursor position. The chapter will end at that mark; the next chapter text will continue on the next page. If you insert the chapter break inside a paragraph the chapter text on new page will start with the first character that was on the right side of the cursor. For more information about page numbers within a chapter see Chapters. If you insert the chapter break inside a paragraph the chapter text on new page will start with the first character that was on the right side of the cursor.

•	To end a paragraph, press Enter.

To display the above-mentioned non-printable characters, check the box Non printable characters and the appropriate box in the View tab of the Options dialogue.

Footnotes

To insert a footnote, click Footnote on the Insert menu (keyboard shortcut Ctrl+H).

This command will insert at the cursor position a reference point (note number). At the end of the page an optical separator is created for entering the footnote text.

You can set the default footnote mark on the Settings tab in Options.

Mail Merge Field

A document can be merged with a database file. Then the information from the database can be used for printing, sending e-mails or faxing. The connection between the database and the main document is executed via the mail merge field. This mail merge field is regarded as a variable (record name). When printing a merged document, mail merge fields are replaced with the values from the database file for each copy of the document.

To insert a link to a name of a record in a database, click Mail Merge Field on the Insert menu (or press Shift+Ctrl+W). To select a database, click Database Settings on the Tools menu)

Field

Fields are variables inserted into a document to present special data.

Document description, page and chapter number data can be entered as a field (it can also be used for creating a header), etc. Run the Enter Field command and from the dialogue frame select Field type.

Name	Description

Application Name	Inserts the program name the file was created in.

Author in Properties	Inserts the author name from the document description.

AutoText	Inserts an AutoText field.

Column Sum	Inserts the sum of a selected text table column.

Comment	Inserts a field to which explanatory text is added that is displayed in a bubble when the mouse cursor is placed over the field.

Comment from Properties	Inserts comment text from the document description.

Date	Inserts the current date.

Filename	Inserts the file name of document.

Footnote	Inserts a footnote.

Form Check box	Inserts a form check box

Form Drop-down	Inserts a form drop-down

Form Text	Insert a form text

HTML Link	Inserts a HTML link (URL address).

HTML Symbol	Inserts a symbol.

HTML Tag	Inserts an HTML command.

Chapter Number	Inserts the current chapter number. This number occupies space in a text frame.

Keywords in Properties	Inserts the values from the Keyword field from the document description.

Mail Merge Field	Inserts a field for merging from a list related to the selected database file.

Page Number	Inserts the current page number. This number occupies space in a text frame.

Print Date	Inserts the document print date.

Print Time	Inserts the document print time.

Row Sum	Inserts the sum of selected text table row.

Subject in Properties	Inserts the value from the document description subject.

Symbol	Opens a dialogue with the map of all installed font characters available. This map can be easily used to enter a character, which is not on the keyboard.

Template Name	Inserts the name of the template the document is based on.

Time	Inserts current time.

Title in Properties	Inserts the value from the document title description.

User information	Opens a submenu used to insert the AutoText field with the information about the user (see tab User Info in the configuration dialogue).


AutoText

AutoText is a function that enables you to insert text that is often used.

Enables you to use the menu system command AutoText to insert fields that consist of several items. The command opens a submenu including the list of fields and the command Add… that enables you to specify more fields.

Creating a Field for AutoText

Clicking Add… on the tab AutoText opens a dialogue for creation of enumerated fields. The left column includes a list of fields. To create a new field, enter the input field above the column and then enter at least one item. The right column includes the list of items of the field under the pointer of the left column. Making an entry into the field above the column and clicking the button Add will add a new item. To edit the field and items, you can use the input fields and buttons
Delete Field and Delete Item can be used to make a deletion.

The same dialogue can also be found in the tab AutoText of the configuration dialogue. The enumerated fields including information about the user is specified on User Info in the dialogue  of the command Options . The Add... command opens a dialogue that can be used for creation of AutoText fields.

AutoText Field in the Document

Inserting a field creates a dynamic link; right-clicking the field opens a submenu from which you can select a particular field contents (e.g. name, salutation). Words and groups of words used often can be specified as items of enumerated fields.


Creating Forms

You can create forms that users will view and complete in 602Text. Forms are documents with non-editable sections where users fill in only the specified information.

To create a form, you have to insert form fields into a document first, and then protect the selected sections in the document with a password.

There are several types of form objects:

•	drop-downs

•	texts

•	check boxes.

Form objects are inserted into a document as fields. To insert a form object, click Field on the Insert menu and choose the form object you want to insert. To edit a form field, right-click the field, and then click Edit field....

Drop-Down

Inserts a drop-down form field. A drop down is a list that restricts available choices to the choices you specify. If needed, it is possible to scroll through the list to view additional choices.

Right-click the field and click Edit field... in the shortcut menu.

Enter the text you want to add to the drop-down list in the Item field, and then click Add.

To remove an item from the drop-down list, select the item and then click Delete.

You can assign help text to each item in the list. Users can read the text when filling out the field. Click Help Text, enter the text you want in the dialogue and then click OK.

Text

Inserts a fill-in field where users can enter text.

You can assign help text to each text (users can read the text when filling in the field). To assign help text to a text field, right-click the field, click Edit Field, and then specify the text.

Check Box

Inserts a check box form field.

You can assign help text to each check box (Users can read the text when checking the box). To assign help text to a check box, right-click the field, click Edit Field, and then specify the text.

Protecting a Section with a Password

After inserting form fields to a document, protect the section with form fields with a password. Protection allows users to fill in the form but prevents them from changing the form's layout.

•	Click Password on the Tools menu and select For Modification in the submenu.

•	You will see a list of sections in the document in the following dialogue. Select the section you want. Then enter and confirm the password.

If you want to modify the form again, click Password on the Tools menu and select Unlock Modification in the submenu and enter the password to unprotect the form.


Orientation and Movement in a Document

While viewing large documents, you can use:

•	For local text correction and text entry, you can use line cursor movement. Setting the cursor immediately sets its position in text.

•	Text scrolling without moving the line cursor can be done using the window scroll bar. The cursor stays at its last position so you have to set it to the active page.

•	Next option is jump to page. Using this command, you can jump (with the line cursor) to the beginning of a specified page.

•	You can jump to bookmarks with the text display and cursor. This option is available when you create bookmarks.

•	Same function as bookmarks has the named blocks function. Names you can jump to are in this case given to blocks.

  For more information see ...


Listing Using the Cursor

To move the text cursor you can use shortcuts or the mouse.

Using shortcuts:

•	Press the short for cursor movement.

•	The cursor will move to a specified place and the corresponding part of the text will scroll away.

Shortcuts for cursor movement are Home, End, PgUp and PgDn. More commands are available when you hold down the Ctrl or Shift key.

The cursor moves according to the arrow orientation or as specified on the key:

•	Home = “beginning of row“

•	End = “end of row“

•	Page Down = “one window down“

•	Page Up = “one window up“.

Try holding down the Ctrl key.

A complete list of commands for cursor movement can be found under List of key commands chapter.

Using the mouse:

•	Set the cursor to the desired position.

•	Click the left mouse button.

Warning! The cursor is moved to the nearest position after you click the button. The status bar value changes immediately to the current state.

  For more information see ...


Scrollbars

Scrollbars are control elements connected to the window. They allow you to list through document without moving the mouse or cursor.

There are two scrollbars:

•	The vertical scrollbar on the right moves the document vertically.

•	The horizontal scrollbar at the bottom of the window moves the document horizontally.

The scrollbar display function is optional. From the Rulers and Toolbars dialogue (menu View) you can find on the Desktop tab a Scrollbars checkbox that can disable both scrollbars.

The Scrollbar consists of a gray stripe ended with arrows. The vertical scrollbar has two buttons with twin arrow added. A small button without a symbol is placed in the stripe.

The arrow buttons:

•	Selecting the two-arrow button will move the document one page up or down.

•	Selecting the arrow button will move the document one line up or down or moves page left or right.

•	Clicking on scrollbar stripe will move the document one screen up or down according to where you have clicked.

•	Dragging the empty button with left mouse button will move the document in the selected direction.

The empty button acts as a relative indicator of the document display. Its position changes according to the current position in the document.

•	Documents with one page will be shown as you move the button.

•	Documents with more pages will be shown after you release the button.

  For more information see ...


Move to Page, Section or Chapter

You can go to a specified page (section, chapter) using the Go To command from the Edit menu (shortcut key Ctrl+G).

The desired page (section, chapter) number can be inserted using the Number input field.

The same dialogue is called up by clicking the mouse on the status bar in the Pg area. The document in the window will move to the selected place and the text cursor will be set to its beginning.

If the document is segmented into chapters than:

•	If the selected page is in the chapter, it will be displayed.

•	In the opposite case, the nearest page number will be displayed.

  For more information see ...


Bookmarks

Bookmarks allow you to enter invisible marks that can be used for easier orientation.

Enter Bookmarks

A bookmark is created using the Bookmark command from the Tools menu:

•	Set the cursor on the place where you want to have the bookmark inserted and run Bookmark.

•	In the input field, enter the bookmark name.

•	Press the Insert button.

The name is inserted into an alphabetical list and can be used later.

Jump to Bookmark

How to use a bookmark to move in a document:

•	Run the Bookmarks command.

•	Using the list select a bookmark name and click Go to.

•	The cursor is moved to the place where the bookmark was inserted.

Delete Bookmarks

Using the Delete button, you can erase the selected bookmark from the list.

  For more information see ...


Named Blocks

Selected text is possible to name. It then enables to select it again and move to it.

How to Name a Block

A block can be named using the Named Blocks command from Tools.

•	Select the block and run the Named Blocks command.

•	Insert the block name into the input field above the list.

•	Click the button Set Name.

Block name is alphabetically inserted into the list and it is ready for further use.

Skip to a Block

How to skip to a block:

•	Run Named Blocks.

•	In the list select the block name and click Select.

•	The document is displayed so that the selected block is visible.

Copy a Block to Cursor Position

•	Set the cursor to place where you want to copy the block and run Named Blocks.

•	In the list select the block name and press Copy.

•	The block content is copied to the cursor position.

Delete

The existing block name can be deleted from the list using the Delete button.

  For more information see ...


Insert and Overtype Mode

602Text can be set in two text modes:

•	insert mode

•	overtype mode

Insert Mode

New inserted characters are added to cursor and the rest is moved to the right. While moving, the document is formatted according to the aligning type.

Overtype Mode

New inserted characters overtype the text. The text is not moved at all and paragraph is formatted as needed between margins so the state corresponds with current needs.

Switching Insert/Overtype

The modes are selected using the Insert key. The overtype mode is indicated on the status bar. Insertion and overtyping are made using the font displayed at the cursor position. In other words: if you want to add a missing character to word, it will be added with the same type and style of font.

Overtyping Blocks

Fastest overtyping (and text deletion) can be ensured using blocks. First, select the part of the text supposed to be block. Entering new text will replace the block and you can enter your own text.

  For more information see ...


Undo Last Action

During your work, something can happen that you did not plan.

The Undo xxxx command (shortcut Shift+Ctrl+Z) cancels the last action (its name is presented after the Undo as xxxx – for example Undo Text Delete). The command can be used as long as there is anything to undo.

The Undo command displays a list of last actions. Here you can select the last desired action to undo. This and all following actions will be undone. For easier orientation in the dialogue Undo it presents three switches the selection of which can be used to group actions concerning the cursor movement for undo, insert and delete.

  For more information see ...


Find and Replace

A document search can be done in two ways:

You want to find a document or documents containing a selected sequence

You want to search a sequence in the active document

In the active document you can find and replace a string.

The last completed find and replace can be used, using the same parameters setting repeatedly.

  For more information see ...


Find Document Containing the Selected String

To find a document or group of documents containing the selected word(s), use the fulltext search application Agent602, which is part of 602Pro PC SEARCH.

  For more information see ...

  For more about full text search see ...


Find String in the Active Document
Find Selected String in the Active Document

It is possible to search the string you select in a document.

Click Find on the Edit menu to find the selected string. You can also press Ctrl+F to display the Find dialogue.

Enter the desired pattern in the Find what input field and set the search parameters.

Find Whole Words

•	It is set as default that the search for pattern is done even inside words.

•	If you check the check box Whole words only, it will be se searched only for whole words separated with spaces.

Case Sensitive

•	Default setting is not case sensitive.

•	If you want to make the search case sensitive you have to check Case sensitive.

Search Direction

The active document can be searched down or up from the current cursor position. The search direction can be set in the Direction section. There are two options: Up (towards the beginning) and Down (towards the end).

Find Match

If you find a match in the document the window text is set so you can see the match. The string itself is set as a block.

The entered pattern is searched also in the inserted text objects. If the cursor is accidentally inside the searched word, the match is not reported.

If no match is found the following report is displayed: “word not found“.

If you want to replace the searched pattern with another word or string select Replace. This will open the Replace dialogue for further specification (see Replace).

  For more information see ...


Replace

The searched pattern can be replaced with another character string. The replacement can be repeated throughout the whole document.

Click Replace on the Edit menu or press Shift+Ctrl+F.

This command will open the Replace dialogue that looks the same as the Find dialogue. Enter the search pattern into the Find what input field and the pattern that should replace it into the Replace with input field. Further in the dialogue there are switches to set the exact search parameters. Meaning of the control elements is the same as for the above mentioned search parameters.

Processing

Press the Find button. The search automatically stops at the first found string that will be selected as a block. The Find button changes to Skip. For further actions you can use this button or the Replace button:

•	The Skip button will find the next text match only.

•	The Replace button replaces the selected word and finds the next text match.

The find and replace process will continue until it finds and replaces every occurrence in the selected direction or until it reaches the end of document. Then, a no string found message is displayed.

Global replace

Pressing the Replace all will replace the match in the whole document without further dialogs.

  For more information see ...


Repeat Search or Replace

If you need to repeat the search, run from the Edit menu the Next command (or press F3). The search will be repeated using the same search pattern and parameters.

  For more information see ...


Work with the Clipboard
Working with the Clipboard

If you are using the clipboard feature you will need to select a block.

The following options are available:

move

copy

delete

More information about clipboard can be found in chapter about clipboard basics.

  For more information see ...


Block and its Selection

A selected block is marked with inverted display.

A block can be selected using the arrow keys or the mouse. The selection is valid until the next keystroke or mouse click out of the selected block or mouse click in combination with pressing the Shift button. A combination of text and objects can also be selected as a block.

Selecting Using the Keyboard

To select a block, hold down the Shift key and use arrow keys. The Select All command from the menu Edit (or shortcut Ctrl+A) selects the whole document as a block (except text in objects).

Selecting Using the Mouse

Hold down the left mouse button and move it over the text you want to select. Standalone objects are selected using the left mouse click.

One word can be selected with a double mouse click on it. Whole paragraphs can be easily selected using the left mouse button, click to the style bubble (while hidden character display is selected).

  For more information on blocks see...

  For more information on the clipboard see...


Move Block

Move block, moves a block to a different place in the same or different document, or even in a different application.

Move Using the Keyboard

To move a block you have to cut it to the clipboard and paste it to the target document.

•	Select desired text to block.

•	Cut the block using the button Cut from the Edit menu (shortcut Ctrl+X, or Shift+Del). Other option is to select the button from the toolbar.

•	Place the cursor to the position where you want to paste selected block.

•	Paste the clipboard content using Paste from the Edit menu or use shortcut Ctrl+V or Shift+Ins. Other option is to select the button from the toolbar.

Move Using Mouse

Drag & Drop:

•	Select block or object.

•	Move the mouse pointer onto any place inside the block.

•	Hold down the left mouse button. Cursor will turn to arrow accompanied with a symbolic frame.

•	Holding the mouse button move the mouse. The displayed cursor will help you to place the moved block.

•	Release the mouse button. Block or object is moved to the selected place.

Block cannot be moved over itself.

  For more information on blocks see...

  For more information on the clipboard see...


Copy Block

Copying does not alter the document contents and the selected part is only copied to the clipboard.

Copy Using the Keyboard

Copying means duplicating followed by pasting onto the desired place.

•	Select the desired text block.

•	Copy the block to clipboard using Copy from the Edit menu (shortcut Ctrl+C or Ctrl+Ins). More options are under the toolbar.

•	Place the cursor on the desired place.

•	Paste the clipboard contents using the Paste command from the Edit menu or using shortcut Ctrl+V or Shift+Ins. It is possible to use the corresponding button from the toolbar.

Copy Using the Mouse

The procedure is similar to moving using the mouse:

•	Select a block or object.

•	Move the mouse cursor to any place inside the object or block.

•	Hold down the left mouse button. Set the cursor to the target place.

•	Press the Ctrl key and release the mouse button. Block (object) is copied to the selected place.

The difference between move and copy is only the Ctrl key.

  For more information on blocks see...

  For more information on the clipboard see...


Deleting Larger Parts of Document

Work with blocks simplifies deleting:

•	Select a part of a document as a block.

•	Press the Del key (or start to write new text).

  For more information on blocks see...

  For more information on the clipboard see...


More Information about Clipboard

Every object is inserted into the clipboard as file format with various priorities. For pasting it uses the format with the highest priority.

For common pasting from the clipboard use Paste Special (shortcut Shift+Ctrl+V). To paste a clipboard filled in 602Text you can choose from more formats.

If you have entered a block of text you will find:

•	object 602Text (if 602Text was running);

•	unformatted text (always);

•	metafile picture (if 602Text was running).

Precise information about clipboard contents you can get using the Clipboard Viewer.

  For more information on blocks see...

  For more information on the clipboard see...


Language Selection

602Text allows language selections and more operations connected with the final document layout language preference.

Language selection influences:

•	hyphenation

•	spell checking

•	thesaurus .

The Language Selection command from the Tools menu (or click on the flag in status bar) will open a dialogue where you can use the flag button to select the desired language. If the desired language support is not installed, its flag is gray and inactive. Language support for German is part of 602Pro PLUS PACK.

  For more information see ...


Hyphenation

Hyphenation can be done:

automatically using the word break algorithm

manually

Words can contain hard hyphens and spaces that cannot be split.

  For more information see ...


Automatic Hyphenation Algorithm

Automatic hyphenation is set from the paragraph level.

Hyphenation can be part of a style. It is set using from the Hyphenation list on the Miscellaneous tab (open it using Paragraph from the Format menu).

•	If you do not want to hyphenate select None. This setting is used as default and it is recommended for creating a primary text outlook. Writing is faster without dynamic hyphenation.

•	Next option, Following lines means “as required“.

•	The items Every other line and Every three lines ensure the minimum spacing between two hyphenations.

How to do it?

•	New written paragraph is hyphenated on the run as you write.

•	If one of the hyphenation types is set with a cursor within existing paragraph (selected to block), then the text in paragraph (and all paragraphs in the block) will automatically hyphenate as selected. If the whole document is selected to block the hyphenation is applied to all paragraphs.

  For more information see ...


Manual Hyphenation

You can insert an optional hyphen into a word. Using this, the word will be split by the automatic hyphenation algorithm.

The inserted optional hyphen is a hidden character. If it is necessary, the word will be split and normal.

Inserting an Optional Hyphen

To insert an optional hyphen to the current cursor position, click Optional Hyphen in the submenu of the command Special Characters, which is on the Insert menu, or press Ctrl+-. This character is used to specify where the word breaks when it falls at the end of a line.

More about Inserting Optional Hyphens

Other possibility to insert an optional hyphen is given by the Hyphenation command from the Tools menu.

This command sets the less used terms hyphenation:

•	Set the cursor to the word you want to insert a hyphen in (or select a block of words) and run Hyphenation (shortcut F7).

•	The input field In word: will show the selected word. Using the text cursor select all positions for optional hyphen and insert it using the Insert key (using Insert Hyphen button or shortcut Ctrl+Hyphen).

•	Inserted optional hyphen (the mark) can de deleted using the Delete or Backspace key. All hyphens in words in the input field can be deleted at once using the No hyphen button.

If you select more words than the input field can display, you can move in the field using the arrow keys (the length of the string in the field is limited). If a block selection overcomes, the paragraph border it will display only the part of text that belongs to the first paragraph.

Checking

If you are not sure that the optional hyphen is properly inserted (or inserted at all), a dialogue window can serve as a check window.

  For more information see ...


Hard Hyphen and Space

Hard Hyphen

In some cases, it is important to stress that the hyphen used in the text has a special meaning and is not a part of hyphenation.

A Hard hyphen character can be inserted to the cursor position using the Hard Hyphen command from the Special characters submenu of the Insert menu, or use the shortcut Shift+Ctrl+hyphen.

This command will insert a '-', that will always be displayed independently in a word or text. Words that cannot be hyphenated automatically or manually can be hyphenated in this way.

Hard Space

For the same reason as hard hyphen, you can insert a  'hard space' .  Your document cannot be hyphenated at the place of this character. Words left or right from hard space can be hyphenated only by inserting the optional hyphen.

Insert hard space to the cursor position using the Hard Space command from the Special characters submenu of the Insert menu. You can also press Ctrl+Space bar.

  For more information see ...


Spell Checker

Do you Have Spelling Mistakes in Your Document?

The 602Pro PC program offers you a powerful tool – an electronic proofreader that will correct the mistakes in your documents. The spell checker can be used in two ways:

•	To check for mistakes when you are working with the document – each word as it is written.

•	To check the whole document as a block.

Which Dictionary you are using is based on your current language setting. If your spelling is being checked with another language, check the indicating symbol with national flag that you can find on the right hand side on the status line (in the bottom part of window of the word processor). If the flag does not comply with language you are working with, click on that flag and change the language in the floating menu.

Continuous Checking During Entry

If you want to check spelling mistakes when creating a document, use click Options on the Tools menu to open the Options dialogue. Check the box Background Spell in the Document section on the Settings tab.

As you write the document, each word is checked immediately - compared against the contents of the spell checking dictionaries. If the word is not included in the dictionaries, it is underlined with a red wavy line. This, however, does not mean that the word is wrong; the computer might not recognize it. It is up to you to judge the situation and to make a correction.

But be careful, the spell checker operates only on a word-by-word basis and is not able to judge the correct language construction of the sentence.

As you correct the underlined word, check it again and see if the wavy line disappears or not.

Checking the Document as a Block

Click Spelling on the Tools menu to start checking the whole document. This command opens a dialogue that will offer either to check the whole document or to check the document from the current position of the text cursor.

Selecting one of the options starts the checking. When a word is found that the spell checker does not know, the process stops and a dialogue is displayed to let you decide what to do. Let’s assume that you have written word “asembly”.

The unknown word is shown in the upper left corner of the Spelling dialogue. Now you can use the field Change to change the word into a form, which you think is correct. If the option Suggestions is checked, you can use a list of words and click the correct word to transfer the word into the field. If you use the button Change, the word is automatically corrected in the document and the process continues. Use button Change All to replace all occurrences of the word asembly in the rest of the document.

It could be possible that the word is unknown to the spell checker but you know the word is correct. This often happens with technical texts. In such case you can click button Skip or Skip All. In the first case the word is recognized as correct only at this point and will be declared as unknown at other occurrences; in the other case the spell checker will not disturb you with this word to the end of the document.

User Dictionary

There are two dictionaries. One is the main dictionary that cannot be modified and is used for a particular language. The other one is a user dictionary into which you can store words the spell checker declared as unknown when checking spelling with the main dictionary.

Click Add to add a word in the form it occurs in the document. After this, the word will always be declared as a known word.

Use the button Add More to open an auxiliary dialogue. This dialogue enables you to create a list of forms of the particular word that are also to be considered as correct. It is necessary to find a word that is declined in similar way as the unknown word. Enter this word into the field Add and click Add to. This creates a list that offers forms of the word “declined” according to your pattern. If you do not like the offer, try to find another pattern.

If you are satisfied, use the mouse to select those forms you want to transfer into the dictionary and click button Finish. If you want to add all forms, use button View to select the whole list.

The list of generated forms can also include forms that give relatively no meaning. Therefore, check the offer carefully before using the button Total (the list can include, for example, thirty offered forms).

  For more information see ...


Track Changes

When is a Document Revised?

To set the request for revision, use the dialogue Highlight Changes, which is opened by the command Options from the submenu Track Changes (menu Tools).

The revisions will be activated, if switchbox Track Changes While Editing is checked. Then you have the following options:

•	To check the box Highlight changes on screen – the revisions will be displayed as a red wavy line under the word in the window with the loaded document.

•	To check the box Highlight changes in printed document – marking of the revised sections will also be included into the printout.

If the revision mode is active, the revisions are recorded independent whether box Highlight changes on screen is checked or not. If you uncheck the box, you can write in peace and the revisions will not disturb you when making up the document. If you want to see the revisions, simply check the switchbox.

Viewing and Processing Revisions

Revised parts of the active document are still undetermined and it is up to you to decide whether you will definitely accept them or whether you decide to reject them.

Execute the command Accept or Reject Changes from the submenu Track Changes. The command opens a dialogue for processing revisions:

•	Section Changes includes records, who and when the revision was made.

•	Section View includes a switchbox with positions Changes with highlight (the revisions will be underlined with a red wavy line), Changes without highlight (changes will be listed without underlining) and Original (the changes will not be displayed at all).

•	Buttons <<Find and Find>> will take you to the previous or following revised section.

What to Do Next With the Revisions?

Buttons Accept All and Reject All represent the simplest solution. Clicking one of these buttons either includes all revisions into the document as the “correct” text, or they can be rejected as a block. The rejected revisions will be deleted from the document.

If you want to judge each revision independently, use the pair of the Find buttons. Use button Accept to confirm the revision (selected in the text as a block) or button Reject to reject the revision.

Right-click over a revision to select the complete revision. The revision will be selected as a block and you will be able to choose one of the following commands in the floating menu Skip All, and Add.

Comments to the Revisions

However, it can be important for the person who made the changes in the document that everybody can see why the change was made. If you want to comment the revision, click  on the revision with the right mouse button. This shows a floating menu in which you can execute the command Comment. Enter the text of your comments into the dialogue.

Now anybody can see the text of your comment in the document. Just place the mouse cursor over the revision (do not push any button) and the text is displayed in a bubble as with bubble help.

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Thesaurus

602Text can help you with the stylistic layout of your document. It contains the synonyms and antonyms dictionary.

The dictionary is automatically selected according to language preferences.

Synonyms Search

Synonyms are searched for the word under the line cursor. The dialogue is opened using the Thesaurus command from the Tools menu (or from the floating menu) or the shortcut F5.

If no synonym was found for the selected word, this message will be displayed:

xxxxxxxx was not found.

If the desired synonym is not found, the dialogue for synonym selection will open.

Replace Word with Synonym

The Original word field displays the original word. Under it is the Change to input field. Synonyms list generally contains lot of alternative words from different groups.

Use the cursor to select the word. After confirmation the word is moved to the Change to field. Pressing the Replace button will replace the default word with the selected word.

Manual word entry to the Change to field and confirm will replace the original word in the text with this word. This can be used if you want to enter a word with conjugation or declination.

Find More Synonyms

Setting the cursor to any Synonyms list entry and pressing the Find button (or double click the left mouse button) you can try to find the next synonym (for the word under the cursor).

If the word is found the list Synonyms is modified and the previous entry is logged to the History list. You can continue for on and on (if the dictionary has enough entries). In the list, you can return to any previous word.

Antonyms

The dictionary offers you not only synonyms but also antonyms. If an antonym is found for the selected word, it will be listed in the Antonyms list. The work with antonym list is the same as working with synonyms – you can find a word and replace the one in the text. Capital letters before entries labels the corresponding groups of antonyms and synonyms.

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Objects in Documents

602Text enables you to combine text with pictures, graphic elements, tables and other accompanying parts. Those are inserted in the form of an object.

We shall first look at the object a little bit more in general; let us speak about:

the term “object” and its meaning

relation between a frame, an object and a document

classification of objects according to the way of insertion

Objects are inserted into the document using commands and shortcuts for object insertion. Many properties are common for all, or at least for most of the object types. Some of them follow:

object location and size

objects aligning

wrapping

lines and shading of the objects

HTML properties

In case two or more objects overlap fully or in part, the way of their stacking may be determined.

Objects declared as repetitive may be repeated regularly on specified (even, odd, all…) pages.

In case a document includes a greater number of objects, their listing may be found in the list of the objects in the document.

Objects in the same page may form object groups, which behave as a single object in many aspects.

You will find more information about particular object types in the following chapters:

Pictures

Drawings and frames

Text frames

Text tables

602Text and the OLE techniques


The Term Object and its Meaning
The Term “Object” and its Meaning

What can be an object?

Objects are in fact autonomous parts of a document:

•	they are created by the word processor itself (text frames and tables, lines and shapes, empty frames)

•	pictures

•	form objects

•	created and administered directly in the processor environment by other applications playing the role of a so-called server (all OLE objects, such as MagicText for graphic text processing as example).

Working with objects enables to set the word processor free of some of the strain and to dispose with its own means for all additional activities, such as the use of graphics in particular.

What is a Frame?

A frame is a movable formation of variable size, porting its own object contents. A frame is always bound to an object. There may be no frame, existing alone; it may, nevertheless, port an “empty object“ (we speak about an empty frame in such a case).

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Relation Between the Frame, Object and Document

Position and Size

A frame behaves, in relation to the document, as an autonomous unit. You may move it across the page in a different way and change its size – the inserted object adapts itself to the new position and size. It is possible to place the frame at any location within the page (even into the margins provided its location does not interfere with the limits of the printable area given by the selected printer).

It is also possible to move the frame from one page to another one. To do that, you can use either the cut and paste operation using the clipboard, or the Drag & Drop method.

When moving or copying to distant document parts, it is useful to split the window in two parts (command Split from the menu Window).

Wrapping of the Document Text

It is possible to wrap the text around the frames, which are inserted to it, or it is possible to suppress the wrapping. It is possible to “lock” the frame position relative to a page or, on the contrary, it is possible to let the frame move with the paragraph, to which it is inserted during the changes of the text. It is possible to shade the frame or to visualize its border using one of the many line styles.

Overlapping

It is possible to overlap (layer) mutually the frames. You can for instance have a page of normal text, into which a frame is inserted with another (e.g. ornamental) text and over which another frame with a picture is inserted. There is, nevertheless, no physical coupling between the frames (even if the frames overlap optically in the given moment, they are logically independent).

Further Possibilities

It is also possible to shade the frames, to create a border using a line type based on a selection, and to wrap the text around the frame. It is possible to define them as repetitive – the latter ones may be repeated on different pages (even, odd, or all) within one chapter or the whole document.

Suppression of the Displaying of the Objects in the Frames

It is possible to enable or disable view of the objects in a document using the checkbox Pictures and OLE objects on the View tab of the configuration dialogue. In case the item is checked, the objects are displayed. In the other case you will see only the borders with the corresponding identification mark (they are, however, printed including the inserted objects).

Viewing of a single object may be suppressed by clearing the box Display object, which is located in Miscellaneous tab in the dialogue Frame Properties (see below).

Empty frames are displayed only on the screen; the printer prints all the existing view settings. The empty frame is displayed also in case the object already exists, but there is no (or no more) valid data attached to it. This case may occur for instance in relation to an asynchronous process, such as working with tables, graphs and OLE objects. It is possible to display an object only after the first update in the environment in which it was created.

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Classification of Objects According to the Way of Insertion

Lines and Shapes

Lines and shapes objects  don’t have any contents. Concerned are lines, rectangles, rounded rectangles and ellipses. The initial form and size of such objects are determined already during insertion. Lines and shapes objects are displayed in the document as they were inserted (they overlap its contents without any interaction) After insertion, it is possible to change their size, form and position, and also the thickness of the lines and in case of two-dimensional objects, also the fill type. It is also possible to set the type of wrapping.

Other Objects Inserted Using Frames

Frames for other object types are inserted into the center of the screen in full size as standard; in case it is not possible, the size of the object is reduced while conserving the width/height ratio. In case during the creation of a new object another object is selected, insertion in its frame is proposed as default (this may be used for the above-mentioned insertion of an object into an empty frame). The frame with the object may then be moved to the required position in the document, or its size may be modified.

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Commands and Shortcuts for Objects Insertion

The objects can be inserted in several ways.

•	The basic way is carried out using the commands from the menu Insert.

•	The buttons in the object toolbar represents an alternative way. They enable the insertion of the corresponding object types; lines and shapes objects have their own buttons.

•	Any type of object may also be inserted from the Windows clipboard.

•	There is a special means to insert lines and shapes objects – a floating menu, which appears after a double click with the right mouse button in the document text.

  For more information see ...


Object Properties

The properties of an object may be modified in the dialogue Frame properties. To open this dialogue, move the pointer over the object you want to modify, right-click and choose Object Properties in the shorcut menu.

The tabs in this dialogue depend on the object type. The function of each individual tab is described in the following overview:

Location

for the control and setting of the location of the frame in the page . This tab includes:

•	section Location with the co-ordinates of the upper-left frame corner

•	section Size with the height and width of the frame

•	checkbox Lock size and location to  prevent additional changes during page processing

•	checkbox Resize with text for dynamic increasing of the frame size with the inserted text

•	section Position to select the way the object will be anchored to the page

•	section On page to set-up the way of repetition in case of repetitive objects.

Allignment

to select the way of alignment relative to page margins or object group margins. This tab includes:

•	section Margins for the page alignment margins setting control

•	section Alignment for the selection of alignment relative either to the page or to a group of objects.

•	section Vertical for the selection of vertical alignment

•	section Horizontal for the selection of horizontal alignment

•	checkbox  Keep Layout in Group for locking the position relative to other objects in the same group.

Wrapping

for setting the way of incorporating the object into the surrounding text. This tab includes:

•	section Distance from text to set the spacing of the text wrapping the frame.

•	section  Wrapping to select the way of “merging“ the object into the text.

Margins

This tab is only active with text frames. It is used to set the distance of text from the frame. You can set the distance up, down, on the left and on the right in the Margins section.

Lines and shading

To set-up the style of the lines, forming the border of the object or forming the drawing or frame object and the selection of the two dimensional objects fill. This tab  includes:

•	section Lines for the line width selection

•	section Shading for the frame fill pattern selection

•	for a text frame, a checkbox Rounded corners, which makes the corners rounded.

Miscellaneous

a set of parameters, used for objects of a graphic type. The tab includes:

•	section Crop enabling to crop the picture  in bands of a given width from all four sides together with a checkbox No crop for crop undo.

•	section Scale to set the view zoom scale compared to the original size both in horizontal and vertical direction together with a checkbox Full size for returning to the initial 100 % values.

•	checkbox Display object enabling the display or display suppression of an object within a 602Text window.

HTML

for pictures and OLE objects. The tab enables the configuration of the properties, being used during the creation of a Web page.

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Location and Size of an Object

All operations, given below, require an object to be selected.

A valid limitation for the frame movement is the page size and the limitations, given by the printer setup. In this case paragraph size or left or right margin settings play no role.

Selection of an Object

When passing with the mouse through the object, it cursor changes into an oblique, thick black arrow. Now you can select the object by clicking with the left mouse button. You recognize a selected object by the black drag points, which are added to the border of the frame. In case the object nature makes it possible, the spacing of the object is visible using a dotted line.

Rapid Change of the Frame Location

It is possible to change the frame position directly within the same page. In case you need to move the frame to another page, use the clipboard.

Hint

Selection of the appropriate view scale enables comfortable work with a frame – refer for instance to the command Zoom in the menu View.

You can move the selected object frame by dragging it with the mouse. Click with the left mouse button into the frame, keep it pressed and move the frame to the new location. Then release the button.

In case the text wrapping is selected, it will adapt to fit the new situation (the text will fill the original location of the frame).

Rapid Frame size Change

You may change the size of an object in changing the size of its frame. Select an object. By dragging with the mouse one of the black square marks on its border, you may change the size in the corresponding direction. When dragging “the object corner“ the height-width ratio will not change during the size changes (if applicable in the given context).

Exact Frame Size and Location Determination

You may set the size and location of an object exactly on the tab Location of the dialogue Frame Properties. To open this dialogue, click Location on the menu Format or right click from within a floating menu opened by right clicking the mouse on the object.

•	The frame position is given by locating the upper left corner of its frame. This is written (and it is possible to set it) in the fields Left and Top in the section Location. The data is related to the selected page and are absolute relative to its margins.

•	The object size is given in the fields Width and Height in the section Size.

Dynamic Changes of the Text Frame Size

A text frame may have a fixed size. You may nevertheless require, letting the frame increase in size automatically during insertion of text, exceeding its capacity.

The decision about the dynamic size change is controlled by the checkbox Resize with text in the tab Location of the Frame Properties. In case the checkbox is checked, the frame adapts to the text length. The frame width does not change, only its height will increase; this will, nevertheless, be only the case when the text does not exceed the lower page margin.

In case the checkbox is not checked, the text exceeding the frame capacity is hidden. It is however not lost – you can see it by modifying the frame size.

Locking the Frame

In many cases it may be useful to anchor the object location and its size on the page. This is enabled using the frame lock operation.

To lock frames use a checkbox Lock size and location on the tab Location. In case an object is locked, it is not possible to change its position or size.

Relation of the Object to the Location in a Page

It will surely be interesting for you to know what happens if you change the text around the frame after you have inserted it into the document and after you have set its position and size.

The relation of the frame to the dynamic changes in the page may be set in the tab Location of the dialogue Frame Properties using the switch in the section Position. The individual switch position has the following meaning:

•	Fixed – the frame is firmly anchored and does not move during changes in the main document.

•	Fixed on page – the frame is anchored in the paragraph. During changes in the text, it is moved across the pages in such a way, that its position on the page remains unchanged.

•	Floating with paragraph – the frame is anchored in the paragraph. During changes before the paragraph the frame moves together with its paragraph. Its distance from the left (right) margin does not change. During changes within the paragraph in which the frame is located, the horizontal and vertical position relative to the paragraph beginning does not change (the frame is thus “bound to the paragraph beginning“).

•	Floating with column – the frame is fixed horizontally to the paragraph into which it was originally inserted; during a shift, it keeps the horizontal distance from the beginning of the column, and vertical distance from the paragraph.

•	Floating with character – the frame is fixed to the paragraph text to a given character position. Only in such a case, it is possible to select it together with the text.

•	Through chapter – the object may be placed repetitive in the chapter.

•	Through document – the object may be placed repetitive in the document.

Objects of the type text table can only be set as fixed.

  For more information see ...


Object Aligning

Individual objects or groups of objects may be aligned on the document page in a selected way.

Aligning of the specific objects is related to the actual setting of the page margins according to the dialogue Page Setup (command Page Setup in the File menu):

•	vertically to the top or bottom margin, or centered

•	horizontally to the left, centered or to the right.

The mode of alignment may be determined on the tab Alignment of the dialogue Frame properties:

•	Within the page margins.

•	Within the margin of the group (the group being formed by the actually selected objects or object groups respectively).

The mode of alignment in the vertical and horizontal planes is set using switches in the sections Vertical and Horizontal. The actual margins are written in the four fields of the section Margins.

In case there is a permanent grouping between the selected aligned objects, you may check the selection Keep Layout in Group. In case you do that, all will be understood as one object and the mutual positions of the objects within the group will not change. In the opposite case, the group will not be respected for the moment and the objects will be aligned as if they would not be grouped.

Hint

In case you need to place an object exactly into a particular place in the document, it is useful to insert an auxiliary object first (e.g. a horizontal or vertical line), add it to a temporary group, align the objects to it and after that delete this object.

  For more information see ...


Wrapping

It is possible to set-up the relations of text to the inserted frame in several ways:

•	to wrap the surrounding text around the frame (as an island in a river)

•	to split the text by the object (a part above the frame, then the frame alone and a part of the text below the frame)

•	to overlap the corresponding part of the document by the frame.

Way of wrapping

The way of wrapping is determined in the tab Wrapping in the dialogue Frame Properties.

Spacing between the Text and the Frame

In case of the requirement to split the text, it is possible to set the size of the gap between the frame and both parts of the document, being split, in the section Distance from text. In case of wrapping, the gap may be set for all four sides.

It is also possible to set the wrapping distance using the mouse by dragging the dotted line while keeping the left mouse button pressed. During that, a bubble appears near the cursor displaying the actual setting in the selected length unit. In case during the period of time, the window is displayed, you click the right mouse button; the number in the window is made accessible for editing.

You may call up the bubble also by right clicking. In such a case it is possible to use it for direct entering of the value from the keyboard. Any acceptable number may be entered into it, which is then confirmed by pressing the Enter key.

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Lines and Shading of the Object
Lines and Shading

It is possible to surround a frame with visible lines. It is also possible to fill the frame with a selected pattern.

You can determine the border style in the tab Lines and Shading from the dialogue Frame Properties. In case you use the selection None, the frame will have no border. In the same tab, the list of patterns available for the frame fill is provided. If the option None is selected, the frame is transparent.

In case the object is a text frame, the checkbox Rounded corners is additionally available in the dialogue. If you check it, the original rectangle frame turns to a rounded frame.

Hint

Border and fill are frame properties, which may be set “in advance”. If you set the width of a border, all further new objects will be inserted in to the frames with the same border width. Evidently none of the objects may be selected in this moment.

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HTML

A picture or an OLE object may be used as an active part of an HTML page.

The checkbox Use picture in the form in the section Destination switches the meaning of the tab for the use of the picture in a normal document and in a form.

Picture into a Normal Document

•	Output file – input field for the file name, from which the picture or the OLE object was loaded

•	Alternative text – enter text in this field, which will be displayed in the place of the picture in case the WWW browser cannot read the object for any reason.

•	The picture is not loaded yet (text is loaded in advance, images follow).

•	Automatic picture loading is switched off, the image will be loaded after your request.

•	The picture is not available – the frame is  crossed.

•	URL – address, which has to be loaded after the clicking on the object in the browser.

•	Graphic information may be stored for the HTML pages in the GIF or JPEG format. Select the appropriate format using the switch Format.

•	The section Picture mapping allows selecting either the ISMAP method or the USEMAP method, in case the picture should be used for the creation of sensitive areas for hypertext links.

•	The button More opens a dialogue, in which you can assign additional HTML attributes to the object if necessary.

The Picture is to be Designed for Forms

•	Output file – input field for the file name, from which the picture or the OLE object was loaded.

•	HTML name – name of the target HTML page..

•	Action – location of the CGI program, which will be used for the processing of data, transferred using the form.

•	Data format – specification of the way of the form coding

•	Method – specification of the method that is used by the WWW browser for the sending of the data, (get or post).

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Change in the Object Overlapping

In case of mutual object overlapping, you will easily come into a situation where the overlapping order is to be fixed.

The overlapping order may be set very easily in the following way:

•	Select the object, whose overlapping you want to change.

•	Apply to it the command Bring to Front or Send to Back from the floating menu.

It is not possible to change the overlapping between the local and repetitive objects in a chapter or a document.

  For more information see ...


Repetitive Objects

It is useful to place some objects periodically on certain pages in a document.

A repetitive object is to be placed only once together with a specification that you wish to have it in this size and position:

•	on each page, or only on odd pages or only on even pages

•	on each page except of the first page

•	on each page in the selected chapter

•	on each page in the document.

You get the above options in the tab Location using a combination of switches in the section Position with switches in the section On page.

Repetitive objects are used for insertion of headers and footers not only into whole documents but also in individual chapters. It is to be pointed out that the header and footer are nothing more than objects, in case of which we set the required way of repetition for.

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List of Objects in a Document

List of objects, inserted into a document may be found in the dialogue opened using the command Object list from the menu Edit or using the command Object List from the shortcut menu.

For each object, the chapter number, page number, serial number and the type are indicated. The serial number corresponds to the one you will find in the status bar during the object selection. In case instead of the chapter number on page there is an asterisk, it is not possible to determine it. One asterisk identifies repetitive objects in a chapter; two asterisks identify repetitive objects in the full document.

•	In case all objects shall be listed, check the checkbox Show all objects (this checking is also default).

•	Press the button Filter in the frame Object List. You may select by the switches setting, which objects will be listed and which ones not. The selection may be made easier using the global switches All and None. The first one of them activates all checkboxes; the second one cancels their activation.

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Object Groups

It is possible to group two or more objects within one page in such a way they behave further as a compact unit.

The objects are in some way “locked“ together in the position they occupied in the moment of the group definition.

It is also possible to group the objects temporarily (e.g. for the execution of one moving operation within the page) or permanently.

Temporary Group

Temporary grouping is performed using the following:

•	by selecting the object one by one directly on the page with the key Shift pressed.

•	by selecting the objects from the list with the key Ctrl pressed.

It is possible to align the temporary grouped objects within the group or on a page, to change them all in a common way of wrapping, border and fill.

In case a temporary group is selected from objects within one page, and none has its position and size locked it is additionally possible to move and copy the group using the mouse (Drag & Drop).

Clicking with the mouse outside the grouped objects dissolves a temporary grouping.

Permanent groups are even possible to group temporarily.

Permanent Group

You may create a permanent group from a temporary one. You may work with it in the same way but additionally this group is stored into the document.

Click the button Group in the dialogue Object List.

If you need to select all objects in a group, click on one of them.

It is not possible to permanently group objects having the status of repetitive ones within a chapter or in the document, objects with locked size and position, text tables, and being in more than one page. In case you permanently group objects with the same “floating”, the group will float in the same way; otherwise the group will behave as an object with a fixed location.

In the list any permanent group is mentioned as one item – Group. It has the individual object number and is accompanied with the identification of the number of grouped objects. You may change the way of viewing using the checkbox Respect group. It is checked by default; in case you uncheck it, the grouped objects will be listed as individual items. To determine, nevertheless, their character, the number of the object, created by the grouping completes them.

By selecting any of the grouped objects, all objects of the group are selected. In the status bar, where normally the object number appears, the number of the object is displayed.

How to ungroup?

•	Select the grouped objects on the document page (click with the mouse on any of them). Then click Ungroup in the menu Object.

•	Select the group you want to ungroup in the object list. The button Group will change to Ungroup; press it.

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Pictures

Pictures are inserted into a document in the form of objects using 602Photo (photo editor in 602Pro PC SUITE) as server.

Their particular properties include the possibility:

crop

scale setting

Other properties are similar to those of other object types.

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Inserting a Picture into a Document

Pictures are inserted into documents using 602Photo (photo editor in 602Pro PC SUITE).

A picture is inserted into the active document using the Picture command form the menu Insert or by pressing the button on the toolbar.

For the graphic file selection the dialogue Open Picture opens, which is identical in principal and use with dialogs for opening other files. You will find the list of available graphic file formats in its lower part.

The four buttons in the top left section of the dialogue enable you to choose the way files and folders are viewed in the Open dialogue:

•	Folders – standard file and folder view typical to the Windows system dialogues. Images are displayed in the form of small previews that can be zoomed by clicking the zoom symbol in the bottom right corner of the preview.

•	Albums – allows you to open an image from the TinyDesk photo album.

•	Web – allows you to load an image from a Web site. You can enter the URL address of the Web site you want on the Open dialogue. The Web site will be displayed in the main box of the Open dialogue. If you check Read original, the Web site will always load directly from the Web, not from the cache on your computer.

•	Binders – allows you to open images from the TinyDesk Binders.

The buttons in the top right section allow you to insert a picture from a a scanner or digital camera.

Preview

You can get help during the graphic file selection by checking the checkbox Preview. In the Open Picture dialogue a small preview of the graphic file contents will be drawn in such case below the file pointer.

For Advanced Users

Another way to insert pictures into a document is to use the Windows clipboard. In case you copy (or cut) a picture or its part into the clipboard in a graphic application, you may paste it into the document. Pasting may be done in form of an OLE object, but also in another way, in the form of a bitmap or metafile – according to the format, which may be accepted from the clipboard at that given moment.

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Picture Cropping

Pictures have additional possibilities to change the frame size compared to other object types. They allow cropping the picture at any side or at all four sides simultaneously.

Click Object Properties on the Format menu. The Frame Properties dialogue opens and displays the tab Miscellaneous. You select the cropping width in the section Crop. You may also crop using the mouse – by dragging the square mark for frame size change, while pressing the Ctrl key (a picture frame symbol will be added to the cursor in such a case).

The picture will be cropped; its frame will, however, remain at the same size. The procedure is reversible, by resetting the values in the fields for entering values to zero; the picture will restore its original layout and size. When restoring the state before the cropping, you may use the checkbox No crop.

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Scale Setting

You will find two input fields – Width and Height in the section Scale on the tab Miscellaneous of the dialogue Frame properties. They enable you to set the view scale percentage in relation to the original size for both the vertical and horizontal planes. The original picture size is displayed in the field Original size.

If you enter a value below 100, the picture size will be resized to the given dimension and inversely. In case you enter the value of 100% into both fields, the picture will be drawn in the actual size (checking the checkbox Full size has the same effect).

  For more information see ...


Lines and Shapes

Lines and shapes may also be parts of documents created in 602Text.

Lines and shapes objects are vertical and horizontal lines, rectangles (regular and with rounded corners) and circles (which may be changed to ellipses), but also shapes such as stars, callouts, flowcharts etc. It is possible to fill the area of objects, and all may be drawn in color and with different line widths.

To insert a shape, click Shape on the Insert menu. Point to an item in the submenu and then click the shape you want.

You may set the location in the page for all objects and also the width and height. When changing the width and the height (line length) additionally the actual value of the length is displayed near the cursor. The window with the control value may also be used for entering the exact value using the keyboard. In case the window is displayed, you click with the right mouse button; the value in the window becomes accessible for editing. You may inscribe any acceptable value and confirm it by pressing the Enter key.

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Text Frames

It is possible to insert an area of text in the form of text object in a document. This object can be edited independently on rest of the page.

To insert a text frame:

•	Click Text Frame on the Insert menu.

•	Click the Text Frame button on the toolbar.

After clicking the object a line cursor appears in it. Within the text frame, you work on the level of a normal text paragraph. It is possible to select font, line spacing, fill, hyphenation and many other properties, related to the paragraph. It is also possible to use columns. Indicators in the status bar display the spacing from the object beginning and columns in the ascending order from the beginning of the chapter.

In general it is not possible to insert other objects such as pictures into the text in a text frame. This limitation may be circumvented in a single way – by inserting an object floating with the character. Such object will actually adapt the movement of the text in the frame according to the movement of the character to which it is anchored.

Frame Contents

It is not possible to insert a page; section and chapter break into the text in a text frame. The text in a text frame is logically incorporated into the chapter, in which the whole object is physically located. It is not possible to specify the footnotes either.

The text frame has a limited capacity. You can find information concerning its behavior when overfilled – in Text Frame n Limited Situations.

Spacing of the text from the frame border may be set in all four directions.

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Text Frame in Extreme Situations

How will a text frame behave in the situation, when the frame size is no more sufficient for the inserted text? Check the box Resize with text on the tab Location of the dialogue Frame Properties

If this box is checked, the frame will increase its length dynamically (while keeping its original width) when filled with text. You may thus create a text object of almost any size (within the area of one page) within one document page.

•	If you clear this box, the text will not be displayed after having filled the frame. It will, nevertheless, be stored and in case of a frame size increase (or of font size reduction) it will become visible.

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Text Frame Margins

You will find four boxes for entering data – Left, Right, Top, Bottom on the tab Margins. You can enter the distance between the text and the frame borders on all four sides in these boxes. This setting is analogous to the paragraph margins relative to the page size.

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Text Tables

You may insert a text table into a document in two ways: you either create an empty table with the necessary number of lines and columns or you create the table above a block of already existing data in the document.

The table is processed in two working modes

It is possible to frame and to fill  the individual table cells

It is possible to set the font and paragraph parameters in the cells

It is possible to modify subsequently the format of individual cells, rows and columns

It is possible to perform numeric calculations based on the contents of the ranges in the table

If the table exceeds one page, it is suitable to define a range of cells as its heading

It is possible to convert the table contents to text and other object types.

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Insert an Empty Table

You may insert an empty table using the command Text Table from the menu Insert or Text Table from the menu Table. You determine in the initial graphic dialogue using the dragging by the mouse the number of rows and columns; the table will be composed of.

After the confirmation of the dialogue an empty table is created. All columns have the same width and all rows have the same height, the row height will be adjusted to the default font size. The cursor is in the first cell in expecting the entry of text. As default the style called Table style is attributed.

Hint

By modifying the above-mentioned style, you may change the default font size in the table and influence the height of the rows in the new tables.

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Creating a Table from Existing Data

The second way presumes the existence of a certain data collection, configured in a form corresponding to the intended rows and columns in the future table. The data has to be configured as follows:

•	The individual rows of data are to be terminated by the character ‘end of paragraph’ (by pressing the Enter key). They will then correspond to the table rows.

•	Separate the items, which will be located in the individual columns, in a single row, using tabulators.

Further select the part of the document, which was modified according to the above description. Then start the command Text Table in the menu Insert. The checkbox Based on selected text in the dialogue Text table Size is checked. Keep it checked and accept the selection. A table is created having the necessary number of tables and rows; it is already filled with data from the selected text.

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Modes of Work in a Table

There are two modes available for work with a table:

•	Normal mode for entering and editing text – we may call it the text mode.

•	Special mode for work with table cells and ranges – we may call it table mode.

In the text mode the cell contents are entered and edited. It is possible to change the font and paragraph parameters on the level of individual cells. It is also possible to enter fields for sums and insert whole rows.

The table mode enables you to perform global modifications of the whole text table, to select a range of cells and to apply block operations to the selection. It is possible to edit borders and fill of the cells, to insert and delete additional rows and columns, split and merge cells, and to change their width. It is also possible to delete the contents of the selected cells and to insert fields for sums of rows and columns in this mode. It is not possible to enter data into the cells in this mode.

How to Select the Text Mode

In case you wish to pass from the document text to the table and work in the text mode, click with the mouse text cursor on desired table cell (the text mode is activated above the cell areas). The cell opens for entering (editing) data, which is indicated with text cursor blinking inside the cell.

How to Select the Table Mode

In case you wish to pass from the document text to the table and work in the table mode, double-click using the mouse object cursor (the black arrow of the object cursor is displayed near the border lines of the cells). The cursor changes its shape to a bold cross and simultaneously the first cell is selected as a range.

Range

We will often use the term range in the further text. A range is the group of selected cells in a table – analogy of block of selected text in the document text. A range may be formed by one cell, by a rectangle of cells or by the whole table. It is selected in the same way as text selection.

How to Switch from the Text Mode into the Table Mode and Vice Versa

In case you are working inside a table, you may switch between both modes in a very operative way. The basic executive shortcut is Alt+F2. If you are in the table mode, you have an additional option – by right clicking with the mouse the floating menu opens, from within which you start the command Text Mode.

You can also quit the table mode very simply by clicking with the mouse outside the table.

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Table Mode Environment

In the table mode there is available the table toolbar for the work with the cells. It includes a set of buttons and two lists for the selection of cell borderlines and cell fill. Actions started from the toolbar apply to the selected cell or to all cells from the selected range. In case you are confused with the meaning of the individual elements, we remind you of the bubble help …

The mouse cursor is displayed inside the table as a white bold cross. Using it, you may select a cell you wish to work with, or to select a range of several cells (even the whole table). Outside the table the cursor has a form of a bold black arrow, followed by a symbolic table picture.

The shape and function of both rulers is also changed in the table mode. The table borders and the positions of the dividing lines between the individual rows and columns are identified there. When placing the cursor into the ruler area, its shape changes to a black arrow. By clicking using the left mouse button the whole corresponding column is selected and simultaneously the corresponding part of the ruler turns black during the period the button is pressed. It is possible to select several columns by moving the mouse with the button pressed.

Using the rulers with tabs, it is also possible to move the cell edges (the whole edge is understood irrespective the selection).

  For a more detailed information see ...

Some of the actions, accessible otherwise only in the table mode, may be performed also in normal text mode. Their validity is, nevertheless, always restricted only to the selected cell.

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Lines and Fill in a Table

Parameters of border and fill of the selected cell or of the cells in a selected range may be set using the command Lines and Shading from the menu Table (in the table mode). The dialogue includes two sections: for borders and shading of the whole range and for borders of the individual cells.

•	You may create a border of the selected range using a line, selected by the selector Around in the section Range. You may select the background of the range using the selector Shading.

•	To each cell four lines: top, bottom, left, and right are associated. It is possible to set each of them individually using four selectors in the section Single cells.  In case adjacent cells have different line settings, the thicker one will be used (according to the order in the line width lists).

•	The selector Shading is used to select the way of individual cell background fill.

•	For rapid border and fill selection of a range, a couple of assignment buttons in the table toolbar may be used.

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Font and Paragraph Setting

The cells are filled in by information inscribed using a specific font. Each cell may include one or more text paragraphs.

It is thus possible to format the cell contents as text in the document:

based on the font in use

based on paragraphs

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Font Selection in a Cell

The font parameters of the active cell or of all characters in the cells within the selected range may be selected in the table mode using the command Font from the menu Format (or using the shortcut key Ctrl+Q).

If you apply the same command in the text mode, you may work with the font on the level of individual characters or the selected text blocks in a cell.

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Paragraph Parameters Setting and Styles

Setting paragraph parameters of the whole selected cell or parameters of all paragraphs in all cells within a selected range in the table mode is performed using the command Paragraph from the menu Format (or using a shortcut Ctrl+T).

If you apply the same command in the text mode, you may work with the paragraph on the level of individual paragraphs or the selected text blocks in a cell.

It is also possible to work with the styles on the paragraph level of a table; all usual commands are available in the menu Format.

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Cell Editing

Information concerning the cell editing as to their layout in the table is found in the following chapters:

Column and individual cells width change

Rows and columns insertion

Cell splitting

Cells merging in one cell

Same width

Width by example

Deleting

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Column and Individual Cells Width Change
Column and Individual Cell Width Change

Whole Column Width Change

You may change the width of the whole column by setting the mouse cursor in the proximity of the arrow in the ruler, marking the dividing line between the columns, and dragging by the mouse to the left of the mark. A dotted line, passing through the column limit in the whole window may help you to do it.

•	You may, by dragging with the mouse, reduce the column width down to a certain minimum size.

•	By dragging to the right, you may expand the column to the detriment of the adjacent column (the latter reduce its width – again down to a certain minimum limit).

•	You may increase the width of the selected column by dragging to the right with the key Shift pressed to the detriment of adjacent columns to the right (they will again reduce their width – first the immediately adjacent one, when minimized, the next one, etc.).

Width of Individual Cells

Within a table, it is possible to apply the handling the column width to individual cells or to cells within a selected range, in such case it is nevertheless necessary to drag directly the cell border, or of one of the cells of the range.

It is possible, in a limit case, to select as a range the whole table and to change the width of whole columns by dragging individual cells in a similar way as you learned in connection with the ruler.

Row Height

The Row height dialogue enables you to set the height of the cells in a row. You can select: automatic setting, setting with the minimum height or enter a number to set the height as fixed.

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Rows and Columns Insertion

Row Insertion

A new row is inserted below the row with the actual cell using the command Insert Row from the menu Table. The command calls up a dialogue, where you will be asked, which cell width setting (regarding the existing rows) is required to be applied to the new row. By default the number of the row below the pointer is prompted, it can nevertheless be changed.

You may also insert a new row, when in text mode, using the shortcut Ctrl+Enter. The cell layout in the new row will be the same as in the row with the cursor in the command start moment. Contrary to that, command Shift+Ctrl+Enter has the same effect as the command Insert Row.

Cell Insertion

For cell insertion, the command Insert Cells from the menu Table or from the floating menu is available. In the first case, dialogue for parameters setting is displayed.

Direction of the insertion is selected by the switch In front of range / Behind the range. The number of inserted cells is to be entered into the field Count. When inserting cells from the floating menu, only one cell is inserted in front of the selected range.

The cells are inserted with a certain minimum width, which may be adapted to your needs. If more cells are selected as a range, the cells will be inserted into all rows, covered with the range. In this way a whole column may be inserted.

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Cell Splitting

It is possible to split the selected cell or all cells within a selected range.

To do this, the command Split Cells from the menu Table or form the floating menu is available. In case you use the floating menu, the cells are split into two cells of the same size. Otherwise a dialogue is displayed, enabling to split each of the cells into two up to five parts.

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Merging Cells

Besides the splitting it is possible to apply also the inverted operation – merging of two or more cells into one cell.

Select the cells to merge as a range. Then start the command Merge Cells from the menu Table or from the floating menu. The cells in the individual rows of the range merge into one single cell width the width of all original cells together. If the cells are not empty, their content merges into a compact string irrespective of its type.

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Even Width

The cell width may also be set manually.

You may apply the command Even Width from the menu Table to a range (and thus also to a whole table). The width of all cells within the selected range will then become the same in such a case. If the text does not fit into the cell given its new width, it will automatically break into more lines.

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Width by Example

In case of tables where the cell width should not be the same in all columns, should nevertheless be the same in all or at least in some rows, use the command Width by Example from the menu Table. The command will unify the cells within the selected range according the top row. It is not necessary, the range is consistent as to the number of cells in the rows. A group of rows having the same number of cells is taken and these rows are formatted according to the first one among them.

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Deleting

Text Deletion

Any text inserted into the cells of a table may be deleted in the text mode in the same way as any other text in a document. In case you wish to delete the contents of more cells in one operation, select them in the table mode as a range and apply the command Delete Contents from the menu Table (or the shortcut Del). The cells themselves remain unchanged.

Row Deletion

To erase a row under the cursor or a group of rows selected by a range, use the command Delete Row from the menu Table.

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Calculation

It is possible to insert fields for simple sums in the columns or rows of the table.

How to insert a field for calculations:

•	Whilst in the text mode, set the pointer to the cell you want to insert a sum into (closely below the column of values or to the right from it).

•	Click Field on the menu Insert or press the button with the sum symbol. Select either the item Column Sum or Row Sum in the next dialogue. The sum shall be performed.

•	Enter the column (row) number.

If the result does not appear directly in the cell (you see the symbolic summing field entry), click Fields Contents in the menu View to display the result.

It is possible to apply sums also on such cells, which include mixed information – number/text. The condition is that the number must be the first one. In case the calculation result is too large, it is converted into scientific notation.

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Multiple Page Tables and Their Headings

The size of a table is not limited. It means, that if a table does not fit into one page, it may “overflow” to the next page and become thus a multiple page table. In such case it may be suitable to define it’s heading.

One up to five introductory table rows (in the first page) may form a heading. These will be repeated in the table on each new page.

The heading is specified using the command Header from the menu Table both in table and text modes.

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Converting a Table into Text and Other Objects

It is possible to convert a text table to a different object.

How to convert a table:

•	Select the table as an object (its border will be displayed with the drag points).

•	In the floating menu after the right click above the table apply the command Text Table and further in the submenu the command Convert.

•	Select the conversion type in the subsequent dialogue.

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602Text and OLE

A document may include a series of different pictures, graphs, tables, and other components, bound mutually with the text body in such a way, to form a harmonic unit. The pictures and other elements are created using other applications. In order for such elements to become an organic part of the document the word processor must be able to co-operate with other programs.

The principle of the co-operation between the word processor with other applications may be summarized in the following way. The basic document is being created directly in the word processor. Into the document “foreign” elements (e.g. pictures) are inserted in the form of objects. The latter ones though form an integral part of the document, but may be still under the control of their parent applications. This administration may even be dynamic. Any object change in the parent application may immediately be manifested in the document.

From the OLE viewpoint, 602Text may work as:

server

container

Before inserting OLE objects, you should be aware of:

what is linking

use of the clipboard

advantages of the Drag & Drop method

After that, you may perform:

inserting OLE objects into a document

editing of OLE objects

conversion of OLE objects to other object types

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602Text As Server

602Text may also take the role of a server. This is applicable in the case you insert into another application an object from this word processor.

602Text behaves in the role of the server in the same way as in normal use. In the window heading, there is the inscription 602Text – [602Text v xxxx – yyyy]; after xxxx the name of the application is given and in yyyy the name of the file, in which the OLE object is inserted. You will find several small differences also in the menu File; we will now describe them.

•	The command Close is replaced with the command Close and Exit To... . It terminates the work of the server and inserts the changes to the object in the document.

•	In place of the Save command there is the command Update. It stores the actual object state into its document. This is a sort of safeguard against loss of information, for instance for the case technical failure of the computer system.

•	The command Save As is modified into the form Save the Copy As. It enables to create from the object loaded into the server an independent file with the document (in the WPD format). Server continues to work on the object.

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602Text as Container

Through the insertion of OLE objects, original single documents become composed objects. Composed objects include objects and references to the pertinent programs (servers) administering these objects. To link objects using the OLE method, two approaches may be used.

The possibilities are the following:

•	You insert a copy of a data source into a document (such as already mentioned tables, etc.) or create the object directly in the document. This object is called embedded (Embedded Object).

•	You insert only a reference to a source or part of a source into a document. You create thus an object with a link (Linked Object).

Only one server or application may process each object. It can thus not occur that an object is edited in two places.

The structure of the saved data is from the viewpoint of the normal user a sort of black box, which is of no interest for him. The consequences are, nevertheless, visible. As example we may take the description of files, accessible also for other applications (refer to the command Properties from the menu File), or link to objects, saved in other documents.

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What is a Link

The link provides for dynamic coupling between the object in the document and its source data. Any change in the source data is projected to the document, where the object with the link is stored.

The source of data to which the link is created does not have to be stored in an independent file. It can be for instance an object, which is inserted in some (irrespective if the same or a different one) document.

Example

The source of data to which the link is created does not have to be stored in an independent file. It can be for instance an object, which is inserted in some (irrespective if the same or a different one) document.

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Use of the Clipboard

It is possible to interpret the clipboard contents, from which the required object is created using paste, using several different formats.

So, for instance in case you have copied into the clipboard a part of document created in another word processor, 602Text will find in the clipboard the following formats:

•	object in the format of a “foreign” word processor

•	unformatted text

•	picture in the metafile format

The command Paste (you will find it in the menu Edit; its shortcuts are Ctrl+V or Shift+Ins) uses the first format – the object format.

The list of all formats is offered in the dialogue Paste Special. The latter offers you one more selection – Paste link. In case you use it, a dynamics link between the object in your document and the source data is created.

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Details About Using the Drag & Drop Method
Details On Using the Drag & Drop Method

In case the work with the clipboard seems to be too complicated and not enough clear, you may do the most of the above mentioned using the mouse – using the Drag & Drop method.

The Drag & Drop method works in general almost everywhere; let us give typical examples:

•	within the document working window

•	between two views in the split windows (this is useful in particular for moving or copying between different pages).

•	between different documents within the same application

•	between different applications.

The work principle is very simple – select an object or part of a document as a block and “drag” it to the location, where it is needed.

During the mouse button release, the keyboard is being tested. There are three possibilities:

•	Neither the Shift nor Ctrl key is pressed. The block is moved, i.e. it is cut and pasted to the new location. The procedure corresponds to the sequence Cut+Paste.

•	The key Ctrl is pressed. The block is copied (it remains intact in the original location). The procedure corresponds to the sequence Copy+Paste.

•	Both Shift and Ctrl are pressed simultaneously. An object with a link to the connection to the original data is created. This procedure corresponds to the sequence Copy+Paste Special+Paste with link.

In the above-mentioned cases there is a change in the mouse cursor representation. During the move, the cursor has a form of an arrow with a frame. During copying, the frame is followed by the symbol “plus”. During the movement above the areas, where it is impossible to paste anything, the cursor takes a symbolic form of the road sign “parking prohibited“.

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Inserting OLE Objects into a Document

You will find information concerning the work with OLE objects in your document in the following chapters:

Methods for creation of OLE objects

Update of OLE objects with links

Change of the link

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Methods for Creation of OLE Objects

Creation of a New OLE Object

A new OLE object is created using the command OLE Object from the menu Insert, in whose dialogue the radio button in the upper left part is set to the position Create new.

Further you select the server in the section Object type, using which the object shall be created. By confirming the selection, a corresponding object is created in the document and above it, acknowledging the selection starts the selected server. Two cases may occur. In case the server is of a so-called In-place type, you will work directly in the document window. Clicking with the mouse outside its range closes the server. In the opposite case a special window will be opened, which will be closed after having executed the necessary handling using a command of the type “Close and back to...”.

Creation of an OLE Object from a File

An OLE object from a file is created using the command OLE Object from the menu Insert, in whose dialogue the radio button in the upper left part is set to the position Create from file.

Select the suitable file in the dialogue Insert Object. You may write its path into the field File, or you may take help in searching it interactively using the button Browse.

Using this procedure, you will create an object from an existing file, either as an embedded object or as a linked object (in case you check the selection Link).

Creation using the Clipboard

The dialogue of the command Paste Special from the menu Edit makes it possible to insert into the document all acceptable formats, available in the clipboard (e.g. text, internal 602Text objects, OLE objects, etc.). Using this way, you may store both inserted objects, and linked objects.

If you wish to insert an object using the clipboard:

•	Start the application selected as data source.

•	Create here the source of data (select a block of text, a picture, a range of a table, etc.) Copy the data source into the clipboard.

•	Change for the document window of the 602Text program

•	Start the command Paste Special from the menu Edit. The dialogue requires the setting, whether or not the object shall be inserted as linked.

The above action may be performed also with the help of a mouse, using the method Drag & Drop. Select the source data and bring them using the mouse above the document, into the place, where you wish to insert it.

The performed action depends on the key that is pressed in the moment of the mouse button release:

•	in case none is pressed, the object will move

•	in case you hold Ctrl, the object will copy

•	in case you hold simultaneously Ctrl and Shift, a linked object will be created.

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Update of the Linked Objects

In case you have inserted a linked OLE object, a link is created between the object and the source of its data. Upon any change of the source, there will be an effort to update the object in the document.

The update may be:

•	automatic (standard)

•	manual.

The way of update is selected using the radio button in the dialogue Links, which is called up by the command with the same name from the menu Edit or using the button Links in the list dialogue. The radio button Update has two positions: Automatic and Manual.

Automatic Update

In case the option Automatic is selected, the object will be updated after each change of the source data.

Manual Update

In case the option Manual is selected, the object will only be updated on request.

You get an immediate update of an object by selecting it, starting the command Link and by pressing the button Update Now, immediately after that, the object reappears based on the source data actual state.

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Change of the Link

It is possible to change the link with the object by redirecting the connection. To change the link to the source data, press the button Change Source in the dialogue Links. Select the file, to which the link shall be redirected in the dialogue Change Source.

The file must sure be of such type to allow co-operation with the document again. In the opposite case it is refused and you will have the possibility to repeat the selection or to cancel it.

Invalid Link

The link to the data source may fail or be inoperative for many reasons. One of the reasons may be for instance linking to a deleted file with the data source. In such cases, in the list of objects, in the column Update is the word: No result.

Link Termination

The data connection between the frame and the application, using which the object was created, may be cancelled. The termination of the link is performed by clicking the button Break link from the dialogue Links. The object will further behave as a static – OLE object; i.e. an object, bearing only Presentation Data.

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Editing OLE Objects

It is fairly easy to edit the contents of OLE objects.

Click twice with the mouse above the object. The corresponding server will be started, which loads the contents of the object and makes it accessible for editing either in the document (In-place Editing) or in an independent window. Perform the desired changes and return back into the original document by clicking outside the server.

Alternative procedure:

•	Select the object you want to edit.

•	Start the bottom command in the menu Edit (the command has the name of the object, e.g. 602Tab object).

•	After having finished the editing, return back to the document.

In case the object is linked to a certain file, you may edit this file independently in its own application. Upon the restoring of the connection, an update of the object is loaded.

  For more information see ...


Conversion

It is possible to convert an OLE type object; the possibilities of the conversion depend on the particular object.

How to convert the object:

•	Select the desired object.

•	Start the bottom command in the menu Edit (it has the name of the object, e.g. PHOTO-PAINT Image object). A submenu appears, where the command Convert is to be started (Alternatively the floating menu after the right clicking with the mouse may be used).

•	Select the type of conversion in the dialogue Convert and confirm the selection.

The offer of the possible conversions is given in the section Object type. The representation and number of options depends on the object to be converted.

In case you check the checkbox Display as icon, you will have the possibility to display the object as an icon. The default icon form will be displayed below the checkbox. In case you will wish to change it, press the button Change icon. The next dialogue will enable you to select a file and an icon, you wish to use for the given object.

It is also possible to convert the object as such to an icon (without type change).

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Agent602

Agent602 is an accessory to 602Text, enabling fulltext searching.

You will find detailed data about searching in the chapter Fulltext Search.

If you need to index files, read the chapter Indexing.

  For more information see ...


Fulltext Search

The search of files containing the searching information using and indexed database is started from the menu Tools. First start the command Agent602 and in the next submenu the command Search. The Agent602 - Search dialogue opens.

Query for the Searched Terms

Enter the required word or group of words into the field Type words or groups of words to be searched for, which will create the query for words, the searched documents should contain. Besides individual words, you may also enter phrases composed of several words.

In the first approximation, several rules given below will be enough for you:

•	In case you enter a single word, the occurrence of this word will be searched. Simultaneously an automatic algorithm will be activated, generating the possible forms of the entered word - also these forms of the word will be searched.

•	In case you put the word in quotation marks, it will be searched only in the given form (without generating the forms).

•	In case you check the checkbox & means ‘and’, a group of words separated by spaces evaluated as individual terms and documents containing all listed words will be searched. In case the checkbox is not checked the searching of the words in the entered order is presumed - the searched words form an integral phrase.

•	The checkbox checked in any case means Comma means ‘or’ provides for searching such documents, which contain at least one of the entered words.

Hint

If you create a query, formed by one space, a list of all indexed files, being available in the given moment will be listed.

Note for the Advanced Users

It is possible to use a special language (Verity Query Language), when specifying the query that enables the creation of logical links between the searched terms using different operators. A complete description of this query language exceeds the frame of the present text; you may use one of the search services of Internet (you will find several thousands relevant references).

Searching

Fulltext search is started using the button Start. During the searching process a small figure in the right top corner will animate. As soon as the search is completed, a list of files matching the entered conditions is displayed.

You will find a list of files in the section Results. Score in the third column is in fact the successfulness index of the search for the given file. The file having the highest score also has the highest occurrence rate of the entered term or group of terms. To evaluate the files, you may click in the list during the detailed display directly on the button Score. The list will be sorted by the numeric values of the score in such a way, the most “successful” file will appear on the top of the list.

In all display form bubble help is displayed above the file names together with the path.

An information window is displayed in the right part of the section. There the content of the selected file under the pointer is displayed. A prerequisite for that is the file is in a format, legible to 602Text (document with version starting by 3.0 or a pure ASCII text). The document displayed is purely in text form, without tabs, paragraphs, pictures and other objects; this also corresponds to the text search process. You may move the text in the information window using the mouse, using scroll bars and normal shortcuts. It is needed in the second case, to have the line cursor displayed in the information window (displaying the activity of this window). You will reach this by a mouse click or by using the tab key.

Selection of a File for Editing

You may edit the file for immediately using the list. Select the file and press the Open button or press the Enter key. You may also double-click the item.

You may also use the list with the content display in the information window for fast information transfer using the Windows clipboard. Simply select the particular part of the text as a block and copy it as usual into the clipboard. From the clipboard, you may paste it where needed.

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Indexing

602Text documents in the WPD format, can be indexed automatically. It is possible to include also other text files into the word collection; it is, nevertheless, necessary to index them manually (see the Communication tab of the configuration dialogue).

Indexing procedure of the selected files may be described as follows:

•	specify the files to be indexed and if needed also files, which should be excluded from the indexing, using file masks.

•	select the search range (working folder, working folder together with all subfolders, whole disk)

•	select the files, which you consider as needed and perform the indexing.

File Specification

First start the command Agent602 in the menu Tools and subsequently the command Index in the following submenu. The dialogue Find File opens. It enables you to specify the type of files using masks and to specify the search range on the disk.

File Selection Using File Masks

Using file masks you may modify the file selection by specification and exclusion of files. You may enter into the field Find file(s) a mask, determining required files. If you specify for instance the mask *.TXT, the files with any name and the extension TXT will be taken into account. In the practice, also the opposite case may occur, if you wish to search for all files except for some particular ones, such as program files. In such a case enter the corresponding mask, *.EXE for our example, into the field Except.

Specification of the Range Where to Search

You will specify the ranges, where to search in the section Search:

•	Selected folder - files will be searched in the folder, entered into the field Folder. You can change the selection by inscribing the path into the input field or using the interactive selection after having pressed the button Search.

•	Including subfolders - this selection is similar to the above, just the files will be searched for not only in the specified but also in all subfolders.

•	Entire disk - the files will be searched in the whole disk, corresponding to the setting in the field Folder.

Pressing the Start button starts the search; it is possible to suspend its progress using the button Stop.

Search Result

After termination of the search in the specified folder or folders, a list of files with the specified parameters is displayed. In case the files are in a format, legible to 602Text, it is possible to see them in the right section of the window after setting the pointer on them.

If you wish to exclude a file or group of files, set the pointer to its item (select all files which are not required) and press the button Delete From List.

If in the contrary, the list does not suit you at all and you wish to repeat the search with different parameters, press the button Find Files (with zoom). You will return to the dialogue File Search.

It is possible to modify the window view by maximizing the left section with the list. Using the pair of buttons in the toolbar with horizontal arrows you can increase the size of the list to the whole effective area of the window and suppression of the window with the file contents preview.

It is possible to set the way of displaying the file items in four ways:

Large icons (a large picture with the text below the icon).

Small icons (small picture with text on the right side).

List of small icons with names sorted according to applications.

Detailed list including names, extensions, size and date.

It is possible to sort the list according to the names and file extensions, their size, and last modification date. The sorting order is selected by clicking on the button in the list heading (only while in detailed view) or using commands from the floating menu.

Indexing

In case at least some of the files comply with your intention, select them (it is easy by clicking with the mouse and the key Shift pressed. After that, press the button for indexing (with the exclamation mark symbol). The dialogue is terminated and the proper indexing proceeds.

  For more information see ...


E-mail and Fax

You can send your documents directly from your computer through E-mail or fax. If you have access to the 602Pro post office, you can connect to it from 602Text. You can send e-mail messages as well as attach documents and other files to messages.

Before you can start sending e-mails, you have to select the connection to your mail system first. The system you will use can be selected in the configuration dialogue (command Options in menu Tools) on the tab Communication. There are two buttons for this purpose in the section E-mail: 602Pro Mail and System Mail.

After executing command Mail from submenu Send, the system tests if the selected e-mail client is started. If not, first a query about selection of the working profile is displayed.

See the following chapters:

•	E-mail Messages

•	Fax

•	E-mail Merge and Fax Merge Using a Database

  For more information see...


E-mail Messages

You can send your message to anybody and everywhere according to the list of addressees that you take from your post office through its configuration. The messages can be sent to an addressee or a group of selected addresses.

After executing command Mail from submenu Send, the system tests if the post office client program is started. If not, first a query about selection of the working profile is displayed.

Then you are taken to the environment of the e-mail program itself. If you work in the 602Pro system, the program is 602Pro Client, in the opposite case it is for example Microsoft Outlook. Your document is transformed into the form of a connected file with the name of _MAIL.WPD.

The procedure of working with the client program is absolutely the same as with the direct sending of messages with the exception that the field for the connected files already includes the above file containing your document. For more information about the client program see its help system.

Brief description of how to proceed in 602Pro:

•	Select the address from the list developed after clicking button To. The list is probably opened automatically depending on the current presetting after executing command Letter.

•	If necessary, you can click button Carbon Copy to select the addressees to whom you want to send the document as a Carbon Copy (as a notice) .

•	If you want that beside your document other files are part of your message, select these files after clicking button Files.

•	Use field Subject to enter the message identification string (so-called Subject).

•	Use field Letter to write a letter describing for example the purpose and contents of the document.

•	Use frame under button Options to set the message parameters.

Sending

If you have specified the message contents, selected addressees and set the parameters, you can proceed with sending. Click button Send. To enable checking, the list of setting parameters is displayed. At this moment, you can make last changes. By confirming the data the message is sent; directly to the local addressees and through the gate of your post office to the external addressees.

For informations about Mail Merge see E-mail Merge and Fax Merge Using a Database.

  For more information see...


Fax

You can use the 602Text environment to send your documents directly by fax by using the 602Pro post office system or by means of the default Windows fax program.

The procedure described below applies to the 602Pro Mail post office system. If you use any other Windows system program, follow the instruction applicable for your product.

To fax the active document, click Fax in the submenu of the Send command on the File menu. The document will be converted into the fax format. Select an addressee or a group of addressees in the To dialogue. Then you can edit the document and confirm your choice.

The device through which the fax will be sent is set with the E-mail switch on the Communication tab of the Configuration dialogue.

For a more detailed information on Mail Merge see E-mail Merge and Fax Merge Using a Database.

  For more information see...


E-mail Merge Using a Database
E-mail Merge and Fax Merge Using a Database

To start or customize a mail merge, e-mail merge or fax merge, click Mail Merge Wizard in the submenu of the Database command that is in the Tools menu. Click Main document to create or open a main document. The main document contains the information that will repeat in all e-mails, letters, faxes etc.:

•	Active document – Uses the active document.

•	New document – Creates a new document.

•	Open document – Opens the Open File dialog to find an existing document.

After selecting a main document, the Data source button appears in the dialog. Use this button to choose a data source for the mail merge.

If you choose Address Book, you will be able to select a group of contacts from your Address Book.

Inserting Merge Fields

To insert a merge field to the selected main document, place the cursor to the position in the document where you want to insert the field, select the field type in the combo box, and then click Insert merge field.

E-mail Merge

If sending and receiving e-mails is available on your computer, if you have contacts with e-mail addresses in Address Book (or if you have a database with e-mail addresses), you can create an e-mail merge.

If you have a main document ready for a mail merge, click the E-mail button to create an e-mail merge.

Enter a subject for the e-mail in the Subject box. Check that the correct database field with e-mail addresses is assigned to the main document. If not, select the database field with e-mails in Field with address. If you do not want to send the e-mail to all addresses from the selected database you can specify only a range of addresses in the Send to addresses section. To select a different database for the e-mail merge, click Settings and select another database. Then click Send.

Fax Merge

If 602Pro LAN SUITE is installed on your computer, if you have contacts with fax numbers in Address Book (or if you have a database with fax numbers), you can create a fax merge.

If you have a main document ready for a mail merge, click the Fax button to create a fax merge. Check that the correct database field with fax numbers and names is assigned to the main document. If not, set the merge fields in the Field section.

If you do not want to send the fax to all fax numbers from the selected database you can specify only a range of fax numbers in the Send to addresses section. To select a different database for the fax merge, click Settings and select another database. Then click Send.

Editing Contacts

To edit your Address Book contacts, you can click Edit in the Mail Merge Wizard dialog. The first contact of the selected group of contacts appears in the dialog. You can scroll the selected group with the buttons in the bottom left section of the dialog and edit the contacts you want. To insert a new contact to the selected group of contacts, click Add. To delete the current contact from the group, click Delete. Then click OK to save the changes you have made and close the dialog.

  For more information see ...


Merging with Databases

What is printing with the Mail Merge Method?

Creating the Data File

Inserting Mail Merge Fields

Printing a Document After Merging

Fax Merge

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What Is Printing with the Mail Merge Method?

Mail Merge is a method of printing in which document text is complemented with information loaded from an external database.

You will need two files:

•	Main document with fields for merging (input of data items)

•	Data source in the DBF, CSV or ODBC format.

General procedure:

•	If you do not have it, create a data file to include data that will be inserted into the main document. Select this data file (table) as a merge file.

•	Create the main document.

•	Insert the merge field into the main document, i.e. variables that will be replaced with real data from the database.

•	Print the document merged with the variable data.

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Data File

Before inserting the merge fields into a document, you need to have a data file available which will be used to fill in the merge fields during printing.

As a data file you can use:

•	Data file in the CSV format in the text form with delimiters.

•	Database file in the DBF format (from dBase, FoxBase etc.).

•	Table in the WinBase602 format.

•	Other sources of data through the ODBC interface.

The final phase of using all data files is the same. We shall not deal with database applications here usage of which we recommend, but the description goes beyond the scope of this manual. We shall show the simplest method that is immediately available to you.

Creating a File in the DTA Format

This applies to a summary of data stored in an ASCII text file. The data can, for example, be used as a basis for address generation. Simultaneously, ranges of data records are created that always contain the same number of items with the same structure.

Header

Enter names for single columns in the first row. The names in the header of the table will be used as names for the merge fields in the main document,

The records are entered into single lines. Use a delimiter to separate each item. A comma as a delimiter is the most often used. Before starting, make sure what delimiter is set.

Data

Each record must include the same number of data items.

The sequence of data items must be the same as the sequence of the field names in the header: If there is a value that does not exist for the particular record, leave it empty, but do not forget to insert the delimiting comma.

Save into file

The DTA file must not be formatted. This means you have to save it as ASCII text. To do this, use the command Save As and set the export as ASCII (Standard) Windows format in the dialogue.

To create a data file, you can use any word processor that saves text in the ASCII format (e.g. Notepad, Wordpad, etc.)

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Main Document and Mail Merge Fields

The main document for mail merge is a typical 602Text document. When inserting mail merge fields into the document, do not forget to leave additional free space next to the fields.

Select the database you want to merge with the main document. Click Database on the Tools menu and select Settings in the submenu. Click the arrow next to the button Settings and select Address Book or any other data source.

For more information on inserting mail merge fields see inserting merge fields

You can view the merged document

You can change the database settings

  For more information see...


Inserting Merge Fields

Merge fields inserted in the main document connect the document with the selected database. Each merge field represents one item in the database (for example a field named Street may represent a column with streets of the addressees in your database). You can insert one field more times into a document.

Field insertion

To insert a merge field into the main document, place the mouse pointer where you want to insert the field, and then click Mail Merge Field on the Insert menu (or press Shift+Ctrl+W). You can also click Field on the Insert menu and select the item Mail Merge Field in the dialogue.

You will see a list of available fields in the Merge Field dialogue. Select the field you want to insert , and then click Insert.

View fields in a document

Mail merge fields are inserted in form of field names in double braces. You can select a field, change its font type and font or delete it.

Replace field with another one

To replace field with another one:

•	Place the mouse pointer before or after the field you want to replace.

•	Righ-click. A shortcut menu opens.

•	Click Database Field and select a new field in the Merge Field dialogue.

(If a field is selected in the main document, you can find the Database Field command on the Edit menu as well).

Repeat this procedure as long as you place all required fields into the main document. You can insert one field more times into the document.

If you have not selected a database before inserting mail merge fields, the dialogue for database selection will display automatically before inserting the first field.

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Viewing Document After Merging

Merged and non-merged document form

It is possible to edit or preview a document with merging fields:

•	In non-merged form (name of the merging fields only)

•	In merged form (document includes appropriate database values)

You will find this feature switch in the View menu as the {a} Field Contents command. If this command item has its {a} button pushed down, the document is merged form.

Record browsing

A database can include a few hundred records. For browsing a database use:

•	Popup menu commands – just right-click a merging field

•	Buttons on the database bar.

When you browse a document in merged form, the status bar is modified. There is a record number on the left hand side from flag. To open the Go To Record dialogue window, click the record number. Enter the requested record number – all fields will be filled out with the appropriate values.

Record numbers comply with the filter settings and conditions. Record numbers are from one to condition meeting number.

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Changing Database Settings

It is possible to change database settings – click Tools / Database / Settings. Merging field pop-up menu includes this command as well.

  For more information see ...


Printing a Document After Merging

If you have used merging fields with selected database, the window of the print dialogue enlarges.

Printing with or without merging fields

It is possible to choose if a document will be printed with or without merging fields. Click Print on the File menu and check on or clear the Merge with database checkbox.

Print range

You can specify the range of records with which a document will be printed. To print a document with all database records, click All. To print a document with the selected range of records, click Range and specify the range in the two boxes on the right.

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Faxing a Document After Merging

It is possible to use merging with a database for faxing as well.

It is not necessary to install any fax driver.

Faxing a document after merging supposes the two values in your database – Fax number and recipient name.

Compose a document to fax out and create a database at least with address values. Of course the database can include other values as merging fields values as well. Process the following steps:

•	Set database with address values as a resource for merging fields.

•	Click Send/ Fax merge on the File menu.

•	Adjust Fax merge parameters. Their meaning is the same as when you sending a fax from 602Pro.

In the following dialogue you can select the fields with fax numbers and names and change the database settings.

If you did not select any database before sending out, the dialogue window with standard shape appears. Enter recipient name and fax number manually. Fax will be send to the single address.

  For more information see ...


Appendixes

You will find tables with additional and supplementary information in this chapter:

Import possibilities overview

Export possibilities

Overview of the merge databases formats

Commands, included in the floating menu

Buttons in the status line

Overview of the keyboard shortcuts

Commands related to the work with HTML


Export Possibilities

•	602Text is able to export to different file formats; you may select the export type using the list
Files of type. The set of formats, to which it is possible to export, is identical to the import possibilities.

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Overview of Database Formats for Mail Merge

DBF (*.DBF) File

Classic database format used by the products such as dBase, FoxBase etc.

Delimited text file (*.CSV)

Text file performing as a database, individual “items” are separated by delimiters (according to Windows settings)

  For more information see ...


ODBC Data Sources

•	MS Access 7.0 Database

•	Paradox Files

•	MS Access 97 Database

•	dBASE Files

•	Excel Files

•	FoxPro Files

•	Text Files

•	ms_access32

•	ms_excel32

•	WinBase602

•	MQIS

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Commands in the Shortcut Menu

The floating menu appears after right clicking with the mouse above the following document elements:

Line cursor in the document text or in a selected text block

Selected object in the text

Document preview

MagicText

HTML

File opening (saving)

Click into the toolbar area

Click into the style bubble

Above some fields

Tabulation ruler

More overlapping guides

Text table

Text mode

Table mode

OLE object edited 'in - place'


Line Cursor in Text

There are following items in this menu: Cut , Copy , Paste , Paragraph (not available in the Outline view mode), Bookmarks, Named blocks, Mark index entry, Hyphenation, Synonyms.

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Object Selected in Text

The menu has the following items:

•	Cut , Copy , Paste (fork work with the clipboard).

•	xxx object – generally opens a submenu with the following commands: Edit (runs the server to the object inserted in the 602Text document directly in the 602Text window), Open (runs the server to the object inserted in the 602Text document in a new window) and Convert (enables ).

•	Set properties for new objects – enables you to pre-set some basic properties for new objects in 602Text documents.

•	List – shows a list of objects in the active document.

•	Properties – opens a dialogue where you can set properties for the selected object.

If there are more objects selected in a document, the following commands are added to the menu: command for setting object properties, the command for object grouping (ungrouping), and a list of selected objects.

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Document Preview

Left part: according to situation – in case an object is selected, refer to Object in the document,, otherwise refer to Line cursor in the document text.

Right part: Zoom  100%, Zoom 200%, Zoom 300%, Zoom 400%, Cancel preview.

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MagicText

If you right-click a MagicText object, a menu displays. For information on the commands of this menu see chapter: Object Selected in Text .

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HTML

Right-clicking the inscription < tag> displays a menu with the command: HTML tag edit.

Right-clicking the inscription < &symbol > s displays a menu with the following commands: View field contents, and HTML symbol edit.

Right-clicking the inscription file displays a menu with the following commands: View field contents, Edit HTML link, Open in 602Text and Run Web browser.

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File Opening (Saving)

Right-click anywhere in the central part of the dialogue and the click:

•	Display

•	Previews – shows previews of files that can be zoomed by clicking the zoom symbol in the bottom right corner of the preview.

•	List – shows file names.

•	Details – shows file properties such as file type, file size and the date created or last modified.

•	Arrange

•	by Name – sorts the list of files by name.

•	by Type – sorts the list of files by type.

•	by Size – sorts the list of files by size.

•	by Date – sorts the list of files by date.

•	Explore – runs Windows Explorer.

•	Paste document – opens a submenu that enables to paste a document from one of the available sources.

•	Select All – selects all files in the dialogue.

•	Undo – undoes the last action.

•	Print thumbnail – prints the list of files in the form of previews.

Right-click a document in the preview mode:

•	Select – selects the file/s for further processing.

•	Open – opens the file.

•	View – previews the contents of the file before opening.

•	Send – a submenu of commands for file sending (the options available in this submenu depend on the applications installed in Windows)

•	Copy – copies the file to the clipboard.

•	Delete – deletes the file (moves the file to the Recycle bin).

•	Rename– enables you to rename the selected file.

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Right-click In the Toolbar Area

Right-click any toolbar and then click the toolbar you want to show or hide on the shortcut menu. Click Customize on the shortcut menu to open the Customize Toolbar dialogue that enables you to add or remove buttons and modify toolbars.

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Click to a Style Bubble

If you click a style bubble of a paragraph, modified against the style, (there is an asterisk besides its name in the bubble), the menu will start with the commands Update style, Create style, Return to style. If there are less then eight styles defined, their names will form the menu items. Otherwise only the command Apply style, will be displayed, which opens the Paragraph style.

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Above Some Fields

The shortcut menu always includes commands suitable for work with the particular field (useful particularly for merge fields - for database browsing).

•	View Field Contents  – check the command to show or hide field contents.

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Tabulation Ruler

Right-click the ruler to open the Tabs tab of the Paragraph dialogue.

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More Overlapping Guides

The menu includes an overview of the individual lines. Select an item, you pass directly to the corresponding bubble for setting the required variable.

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Text Table

The submenu that displays depends on if you work:

•	in the text mode

•	in the table (edit) mode.

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Text Mode

If you right-click a table, a menu with the following commands opens:

•	Cut, Copy, Paste – standard commands for work with the clipboard.

•	Paragraph – a dialogue for setting the paragraph properties.

•	Bookmarks – inserts a bookmark to the table.

•	Named Blocks – enables you to assign a name the selected block of text.

•	Mark Index Entry – marks a word or group of words to add it to the index.

•	Synonyms – if you have 602Pro PLUS PACK installed on your computer, use this command to find a suitable synonym to the selected word.

•	Hyphenation – if you have 602Pro PLUS PACK installed on your computer, use this command to hyphenate the word manually.

•	Edit Table – enables you to edit the table.

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Text Table - Table Mode
Text Table – Table Mode

The submenu includes the commands:

•	Lines and shading

•	Font

•	Paragraph

•	Split Cells

•	Merge Cells

•	Insert Cells

•	Text Mode .

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OLE Object Edited 'In - Place'

The contents of the shortcut menu opened when right-clicking an object edited “in-place” depends on the particular object.

  For more information see ...


Buttons in the Status Bar

The button with file name saves the document in the active window - according to its character either Save (saves the document) or Save as (when the document is saved for the first time).

The button Pg n  x/y opens the Go to dialogue for jumping to a particular page (section, chapter) of a specified serial number.

The button Section opens the Section dialogue for setting the parameters of the section prompted on the button.

The button Chap opens the Chapter properties dialogue for setting the parameters of to the chapter prompted on the button.

The button with national flag the Language selection menu.

If an object is selected, there is a button with the ‘#’ character and the object number between the button for file saving and the page selection button. When pressed, the dialogue Object list opens, enabling modifying individual objects.

  For more information see ...


Overview of Keyboard Shortcuts

The keyboard shortcuts in 602Text are divided into the following groups:

Cursor movement

Moving text without line cursor movement

Block selection

Deletion and Undo

Text editing

Working with files

Text

Insert special elements

Service actions

View changes

Search and replace

Handling with the clipboard

Handling with windows

Miscellaneous commands


Cursor Movement

Cursor moves to …	Shortcut

previous character

next character

previous word	Ctrl+

next word	Ctrl+

previous line

next line

previous paragraph	Ctrl+

next paragraph	Ctrl+

line beginning	Home

line end	End

document beginning	Ctrl+Home

document end	Ctrl+End

page beginning	Alt+Home

page end	Alt+End

one screen up	PgUp

one screen down	PgDn

window beginning	Ctrl+PgUp

window end	Ctrl+PgDn

specified page	Ctrl+G

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Moving Text without Line Cursor Movement

Movement by ...	Shortcut

one page up	Ctrl+num +

one page down	Ctrl+num –

return to the cursor position	Shift+Ctrl+G

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Block Selection

Selects block from cursor to...	Shortcut

previous line	Shift+

next line	Shift+

character to the right from cursor	Shift+

character to the left from cursor	Shift+

beginning of the next word	Shift+Ctrl+

beginning of the current word	Shift+Ctrl+

line beginning	Shift+Home

line end	Shift+End

paragraph beginning	Shift+Ctrl+

paragraph end	Shift+Ctrl+

document beginning	Shift+Ctrl+Home

document end 	Shift+Ctrl+End

previous window	Shift+PgUp

next window	Shift+PgDn

window beginning	Shift+Ctrl+PgUp

window end	Shift+Ctrl+PgDn

selection of the whole document	Ctrl+A

  For more information see ...


Deletion and Undo

It is necessary to delete...	Shortcut

next character / selected block	Del

previous character / selected block	Backspace

to the beginning of next word	Ctrl+Del

to the beginning of current word	Ctrl+Backspace

undo the last action	Ctrl+Z, Alt+Backspace

undo of more actions in common	Shift+Ctrl+Z

  For more information see ...


Text Editing

Setting/selection	Shortcut

font properties	Ctrl+Q

bold face	Ctrl+B

italics	Ctrl+I

continuous underline	Ctrl+U

underline of individual words	Shift+Ctrl+U

subscript	Ctrl+D

superscript	Shift+Ctrl+D

paragraph parameters	Ctrl+T

left justification	Ctrl+L

centered justification	Ctrl+E

right justification	Ctrl+R

full justification	Ctrl+J

normal font style	Shift+Ctrl+space

font given by the style	Alt+Ctrl+space

style font attributed to command	Alt+Ctrl+F1 to F12

command attributed to style	Alt+Ctrl+(Shift)+F1 to F12

font style selection on the toolbar	Shift+Ctrl+Q

font size on the toolbar	Shift+Ctrl+B
text style selection of the toolbar	Shift+Ctrl+T

  For more information see ...


Working with Files

Action	Shortcut

new document	Ctrl+N

new document with template 	Shift+Ctrl+N

file open	Ctrl+O

save file	Ctrl+S

saving with new name	Shift+Ctrl+S

print	Ctrl+P

preview	Shift+Ctrl+P

close file	Ctrl+F4 or Ctrl+W

  For more information see ...


Text Table - Editing Mode
Text Table – Editing Mode

Action	Shortcut

text table editing mode	Alt+F2

  For more information see ...


Insert Special Elements

Action	Shortcut

insert paragraph break	Enter

insert section break	Shift+Enter

insert page break 	Ctrl+Enter

insert chapter break	Shift+Ctrl+Enter

insert soft hyphen	Ctrl+Minus

insert hard hyphen	Shift+Ctrl+Minus

insert hard space	Ctrl+Space

insert field	Ctrl+K

insert merge field	Shift+Ctrl+W

insert footnote	Ctrl+H

set database	Ctrl+Shift+W

insert AutoText	Shift+Ctrl+K

  For more information see ...


Service Actions

Action	Shortcut

synonyms	F5

translation of a word	F6

hyphenation (soft hyphens)	F7

insert index item	F8

spelling	F9

  For more information see ...


View Change

View	Shortcut

page	F2

outline	Shift+F2

selected scale	Ctrl+0

actual size 100%	Ctrl+1

size 200%	Ctrl+2

size 300%	Ctrl+3

size 400%	Ctrl+4

margins width	Ctrl+7

page width	Ctrl+8

full page	Ctrl+9

  For more information see ...


Find and Replace

Action	Shortcut

search	Ctrl+F

replace	Shift+Ctrl+F

repeat action	F3

jump to (page, section, chapter)	Ctrl+G

  For more information see ...


Handling with the Clipboard

Action	Shortcut

copy	Ctrl+C or Ctrl+Ins

cut	Ctrl+X or Shift+Del

paste	Ctrl+V or Shift+Ins

paste special	Shift+Ctrl+V

  For more information see ...


Handling with Windows

Action	Shortcut

close window	Ctrl+F4

exit program	Alt+F4

restore window with document	Ctrl+F5

restore main window	Alt+F5

next window 	Ctrl+F6

document window move	Ctrl+F7

main window move	Alt+F7

document window size change	Ctrl+F8

main window size change	Alt+F8

document window minimization	Ctrl+F9

main window minimization	Alt+F9

document window maximization	Ctrl+F10

main window maximization	Alt+F10

tile windows arrangement	Ctrl+F11

cascade windows arrangement	F11

  For more information see ...


Miscellaneous Shortcuts
Miscellaneous Commands

Action	Shortcut

overwrite / insert mode switching	Ins

activation / switch to the
main menu	Alt or F10

context help	F1

shortcut menu	Shift+F10
switch over to the last started
application	Alt+Tab
menu Start	Ctrl+Esc

  For more information see ...


Commands Related to Work with HTML

File – Properties

HTML tab relating to the whole document

Edit – HTML Link

Edit – HTML Symbol

Edit – HTML Tag

Opens a dialogue that can be used for editing the particular HTML component. The cursor must be set in the field.

Edit – HTML Links

Displays a list of HTML links in the active document.

View – HTML preview

Opens a preview of the actual layout of the future HTML page.

View – HTML source

Displays unformatted source text of the HTML page (its individual commands).

Insert – HTML Tag

Insert – HTML Symbol

Insert – HTML Link

Inserts a field with a tag, symbol or link to a HTML document.

HTML toolbar

Set of buttons for working with HTML documents.

HTML template

Includes pre-defined styles, suitable for HTML documents.

  For more information see ...


Overview of Formats for Import

Document (*.WPD,.HTM,.DOC,.TXT,.RTF)

Document (*.WPD)

Template (*.WPT)

MS Works for Windows 3.0 (*.wps)

RTF (*.RTF)

Web (*.HTM, .HTML,.CSS)

Text files (*.TXT)

All files (*.*)


To je, co!


Inserts a Comment.


Inserts a Symbol.


Inserts an AutoText.


Inserts a field with the information about the user.


Inserts a mail merge field.


Enables you to go to the item of a specified number.


Enables you to insert a shape.


Inserts a sheet and runs the 602Tab spreadsheet.


Inserts a chart and runs the 602Tab spreadsheet.


Inserts a picture and runs the 602Photo photo editor.


Font selector. The selection depends on the settings on the Environment tab in Options.


Font size selector.


Increases the font size.


Decreases the font size.


Sets the font to bold.


Sets the font to italic.


Underlines text.


Sets the color of font.


Aligns text with the left margin.


Centers text.


Aligns text with the right margin.


Justifies text.


Applies the selected style to the current paragraph or to all selected paragraphs.


Applies the selected style to the current paragraph or to all selected paragraphs.


Adds numbering to the selected items.


Adds bullets to the selected items.


Applies the selected HTML style to the current paragraph or to all selected paragraphs.


Increases the left indent in HTML.


Decreases the left indent in HTML.


Applies the selected HTML style to the current paragraph or to all selected paragraphs.


Applies the selected HTML style to the current paragraph or to all selected paragraphs.


Applies the selected HTML style to the current paragraph or to all selected paragraphs.


Applies the selected HTML style to the current paragraph or to all selected paragraphs.


Converts the selected block of text to non-proportional font with constant character width.


Inserts a line to the document.


Inserts a tag to the document.


Inserts a CGI script to the document.


Creates a template for WinBase602.


Inserts a HTML symbol to a document.


Inserts a HTML link to the document.


Creates a HTML link.


Opens the Properties dialogue.


If this button is pressed, each new document will be opened into a new window.


Opens a dialogue that can be used for template selection. Clicking the arrow on the right displays the list of most recent templates.


Starts 602Desk. You can save the file to the file and folder you select.


Opens the Print Properties dialogue.


Bar Codes

602Text enables work with various bar code types. A bar code consists of the data that is to be expressed in the code and parameters, which determine the type, version and appearance of the code.

Bar Code Types

Code 39 (Full, Normal)

Codes messages with variable length. The normal version of the code operates with characters - 1234567890ABCDEFGHIJKLMNOPQRSTUVWXYZ-. *$/+%. The full ASCII version of the code is able to use all 128 ASCII characters.

UPC-A, UPC-E and extension

Codes messages consisting of 12 digits out of which 11 digits are significant. The last digit is a check digit – it is calculated automatically and is ignored if entered. UPC-E code messages consisting of 7 digits, out of which 6 digits are significant. The last digit is a check digit – it is calculated automatically and is ignored if entered.

Two or five digits can be used to extend both codes. These digits will be coded alongside with the main code. The following table shows the data and the corresponding output:

Input	Alternative input	Output
123456	1234567	UPC-E
123456,12	1234567,12	UPC-E with a two-digit extension
123456,12345	1234567,12345	UPC-E with a five-digit extension
123456789012	1234567890123	UPC-A
123456789012,12	1234567890123,12	UPC-A with a two-digit extension
123456789012,12345	1234567890123,12345	UPC-A with a five-digit extension
EAN-8, EAN-13

Codes messages consisting of 13 digits out of which 12 digits are significant. The last digit is a check digit – it is calculated automatically and is ignored if entered. EAN-8 code messages consisting of 8 digits out of which 7 digits are significant. The last digit is a check digit – it is calculated automatically and is ignored if entered.

Two or five digits can be used to extend both codes. These digits will be coded alongside with the main code.

BookLan

Used to mark books and includes the first 9 digits of ISBN and can be extended with the price. A complete ISBN (hyphens are ignored) and price after the hyphen can be entered. In other aspects, the code is identical with EAN-13.

Code 93

Codes messages with a variable length in which all 128 ASCII characters can be used.

CODABAR

Codes messages with variable length. The messages must begin and terminate with one of the following characters: A, B, C or D. Characters 0123456789-$:/.+ can be included in the message.

Interleaved 2 of 5

Codes messages consisting of an even number of digits. If an odd number of digits are entered, the digits are complemented with a leading zero.

Code 128

Codes messages with variable length that can consist of all 128 ASCII characters and special functional characters FNC1 to FNC4 that are entered by means of bytes 128 to 131.

EAN/UCC 128

Codes messages with variable length that can consist of all 128 ASCII characters and a special functional character FNC1 that is entered by means of byte 128.

PostNet

Codes zip codes. The zip codes can consist of 5, 9 or 11 digits.

Discrete 2 of 5

Properties of Bar Codes

Properties of how the bar code is displayed are set in the list of properties of the item in the group Bar Code. Some properties can only be used for certain code types.

Thickness of the Thinnest Line

The thickness of the thinnest line determines also the dimensions of all other items of the bar code. It is specified in units of 0.01 mm. The recommended thickness is 26 to 76, the minimum thickness for UPC and EAN is 26, for others it is 19. The permissible range is 0 to 500 (unless the maximum code size is exceeded), while 0 designates a default thickness of 33.

Thickness Reduction

Thickness reduction enables you to specify the percentage of how much the bar thickness is to be reduced (positive values) or enlarged (negative values). The permissible range is -99 to +99. Use positive values for printing with ink on a feathering paper and negative values to print on materials on which the drying ink shrinks.

Bar Length

The bar length is specified in units of 0.01 mm. The permissible range is 100 to 20000 (unless the maximum code size is exceeded). It is also allowed to use the value 0 that designates a default value of 2540 (one inch).

Thin and Thick Bar Code Line Ratio

The thin and thick bar code line ratio can be specified for Code 39, Interleaved 2 out of 5 and CodaBar. It is specified as an integer multiple of ten of the thickness ratio. It should be within the range of 20 to 30. If you specify the value 0, the default value 25 will be used.

Rotation

Rotation enables you to specify rotation of the bar code. It is rotated clockwise in steps of 90 degrees.

Text Entry

The information expressed with the bar code can be entered in text suitable for reading by the human eye. Text can be placed under or above the code or it can be suppressed.

Font

You can select a font for the text that is part of the bar code. It is recommended to use the fonts Arial, Ms Sans Serif or System. If the code is not explicitly specified for this item, the font Arial is used with the size of about one fifth of the bar length.

Delimiting Zones

The delimiting zones perpendicular to the bar code lines can increase the reading reliability of the code and quality of printing on some surfaces. The zones can be used for Code 39, Code 93, Interleaved 2 out of 5, CodaBar and Code 128.

ASCII version for Code 39

This property turns on the full ASCII version of Code 39 instead of the normal Code 39. This does not apply to other codes.

Start/Stop * in Code 39

This property sets up the display of the start- and stop- characters (such as asterisks) in the code zone that can be read by the human eye. This applies only to Code 39.

HIBC Version for Code 39

This property turns on the HIBC version (Health Industry Bar Code) for Code 39. This does not apply to other codes.

Check Digit

One or two check digits can be attached to a code. The check digits required by specification of the code are always attached whether this property is set or not. In case of EAN/UCC 128, the check digit can be attached only to the numerical message.

Adapting the Printer Resolution

Setting this property adapts the bar code line thickness to be an integer multiple of the printer resolution. This minimizes the distortion of the code caused by the resolution of the printer and enhances the output quality.


HTML Toolbar


Styles H1-H6

Use this combo box to select the HTML style you want.

  For more information see...


Bold Block

Applies the style Bold Block to the current paragraph.

  For more information see...


Decrease Indent

Decreases the left indent regardless of the selected style.

  For more information see...


Increase Indent

Increases the left indent regardless of the selected style.

  For more information see...


Address

Applies the style Address to the current paragraph.

  For more information see...


Term

Applies the style Term to the current paragraph.

  For more information see...


Term Definition

Applies the style Term Definition to the current paragraph.

  For more information see...


Comment

Applies the style Comment to the current paragraph.

  For more information see...


Line

Inserts a thick line.

  For more information see...


Constant Font Width

Applies the Constant Font Width style non-proportional font) style to the selected block.

  For more information see...


Insert HTML Tag

Inserts a HTML tag to the current cursor position.

  For more information see...


Insert CGI Command

Inserts a CGI command to the current cursor position.

  For more information see...


Insert Symbol

Inserts a symbol to the current cursor position.

  For more information see...


Insert Link

Inserts a HTML link to the current cursor position.

  For more information see...


Link Open

Opens a web site.

  For more information see...


HTML Properties

Opens the Properties dialogue, which is used to set the HTML properties.

  For more information see...


HTML Preview

Previews your HTML document.

  For more information see...


HTML Source

Displays the source of a HTML file.

  For more information see...


Load from the Web

Allows you to load a Web site (HTML document) to 602Text. You can enter the URL address of the Web site you want on the Open dialogue. The Web site will be displayed in the main box of the Open dialogue.

If you check Read original, the Web site will always load directly from the Web, not from the cache on your computer.

  For more information see...


Save to the Web

Allows you to save a document to the Web in the HTML format.

  For more information see...


Object Toolbar


List of Objects

Shows a list objects in the active document.

  For more information see...


Text Frame

Inserts a text frame to the current cursor position.

  For more information see...


Text Table

Inserts a text table to the current cursor position.

  For more information see...


Empty Frame

Inserts an empty frame to the current cursor position.

  For more information see...


Picture

Inserts a picture to the current cursor position.

  For more information see...


Line Shapes

Inserts a shape to the current cursor position.

  For more information see...


Vertical Line

Inserts a vertical line to the current cursor position.

  For more information see...


Horizontal Line

Inserts a horizontal line to the current cursor position.

  For more information see...


Rectangle

Inserts a rectangle to the current cursor position.

  For more information see...


Circle or Ellipse

Inserts a circle (ellipse) to the current cursor position.

  For more information see...


Rounded Rectangle

Inserts a rounded rectangle to the current cursor position.

  For more information see...


OLE Object

Inserts an OLE object to the current cursor position.

  For more information see...


MagicText

Inserts a MagicText object to the current cursor position.

  For more information see...


602Tab

Inserts a 602Tab sheet to the current cursor position.

  For more information see...


MagicGraf

Inserts a 602Tab chart to the current cursor position.

  For more information see...


602Photo

Runs the 602Photo photo editor to the current cursor position.

  For more information see...


Bar Code

Inserts a barcode to the current cursor position.

  For more information see...


Replace Shortcuts with Formatted Text

Allows you to create shortcuts for blocks of formatted text.


Web

Saves the active document to the Web.


Web

Opens a document from the Web.


Standard Toolbar


Font Selector

Click the arrow on the right and then select the font you want. The content of this combo box depends on settings on the Environment tab.

  For more information see...


Font Size Selection

Select the font size you want.

  For more information see...


Bold

Changes the font to bold.

  For more information see...


Italic

Changes the font to italic.

  For more information see...


Underline

Underlines the selected block of text.

  For more information see...


Font Color

Allows you to change the font color.

  For more information see...


Brush

  For more information see...


Align Left

  For more information see...


Center

  For more information see...


Align Right

  For more information see...


Justify

  For more information see...


Bullets

  For more information see...


Numbering

  For more information see...


Paragraph Style

  For more information see...


Command List - According to Menus
Command List – According to Menus

•	Menu File

•	Menu Edit

•	Menu View

•	Menu Insert

•	Menu Format

•	Menu Table

•	Menu Tools

•	Menu Window

•	Menu Add-ons

•	Menu Help

•	List of submenus


Command List - alphabetical
Command List – Alphabetical     [image]  Command list according to menu

602Text

A

Accept or Reject Changes

Add

Apply Paragraph Style

Arrange Icons

Autoformat

AutoText

B

Balance Column Length

Bar Code

Bookmarks

Breaks

Brush

C

Cascade

Chapter Break

Chapter

Checkbox

Close

Contents and Index

Copy

Create Database

Create Index

Cut

D

Database

Delete Cells

Delete Contents

Delete Row

E

Edit Index

E-mail Merge

Even Width

Exit

F

Fax

Fax Merge

Field Content

Field

Find

Font Style Reset

Font

Footer

Footnote

For Open

For Modification

Form Object

Form Sections

Free Registration

Fulltext Search

G

Go To

H

Hard Hyphen

Hard Space

Header

Header

Hidden

Horizontal

HTML Links

HTML Preview

HTML Source

HTML Symbol

HTML Link

HTML Tag

Hyphenation

I

Index

Input

Insert Cells

Insert Row

Insert Table

Index

J

K

L

Lines and Shading

Links

M

MagicText

Mail Merge

Mail Merge Field

Mail Merge Wizard

Mail

Mark Index Entry

Menu Add-ons

Menu Edit

Menu File

Menu Format

Menu Help

Menu Insert

Menu Table

Menu Tools

Menu View

Menu Window

Merge Cells

N

Named Blocks

New Object Properties

New

None

Normal

O

Object List

Object

OLE Object

Open

Opened Files

Optional Hyphen

Options

Options (track changes)

Outline

P

Page Break

Page Layout

Page Setup

Paragraph Style Definition

Paragraph Style Reset

Paragraph

Password (file)

Password (HTML)

Paste Special

Paste

Picture

Preview

Print

Properties (chapter)

Properties (file)

Q

R

Radio

Replace

Reset

Row Height

Rulers and Toolbars

Registration

S

Save As

Save

Section Break

Select

Send

Settings (database)

Shape

Shortcuts

Special Characters

Spelling

Split Cells

Split

Submit Button

Submit Picture

Symbol

Labels

T

Table of Contents

Text

Text Area

Text Frame

Thesaurus

Tile

Tip of the Day

Topics

Track Changes

U

Undo …

Undo

V

Vertical Alignment

Vertically

W

What's This?

Width by Example

Word Count

X

Y

Z

Zoom


Menu File

Contains a list of commands for work with documents.

This menu is used to:

•	Create a new document

•	Read up and save existing documents

•	Open document from the 602Desk binders

•	Set format and characteristic of a document

•	Preview and print a document

•	Send a document by e-mail and fax a document

The last command (Exit) closes all documents and exits 602Text

•	New

•	Open

•	Close

•	Save

•	Save As

•	Properties

•	Page Setup

•	Preview

•	Print

•	Send

•	Fax

•	Mail

•	Fax Merge

•	E-mail Merge

•	recent files

•	Exit


New

Opens a new document and allows to select a template for the new document according to the previous setting.

Selection of a template for the new document will be offered if the box Offer templates for new documents on the Files tab of the Options dialogue is checked.

A document can be opened either into a new window or into the active window. If the box Open new document in new window on the Files tab in Options is checked, a new document will always open in a new 602Text window.

  For more information see ...


Open

Opens a document already saved on your computer or on a mapped local drive. This dialogue is used for choosing the file type and specifying the file(s) you want to open.

The four buttons in the top left section of the dialogue enable you to choose the way files and folders are viewed in the Open dialogue:

•	Folders – standard file and folder view typical to the Windows system dialogues. Documents are displayed in the form of small previews that can be zoomed by clicking the zoom symbol in the bottom right corner of the preview. You can use the buttons in the top right section of the dialogue to change the display mode of the dialogue to List or Details.

•	Albums – allows you to insert an image from the 602Desk photo album to a document.

•	Web – allows you to load a Web site (HTML document) to 602Text. You can enter the URL address of the Web site you want on the Open dialogue. The Web site will be displayed in the main box of the Open dialogue. If you check Read original, the Web site will always load directly from the Web, not from the cache on your computer.

•	Binders – allows you to open documents from the 602Desk Binders.

Use the Files of type: box to specify the file format.

If you check Read only, you will to see the contents of the document, but unable to intentionally or accidentally change the document.

Check the box New window to open each document in a new 602Text window.

If you check the box Preserve file format, 602Text will offer you to save the document in the same file format during file save (WPD to WPD, DOC to DOC etc.).

  For more information see ...


Close

Closes the document in the active window. If the document has been changed from the last save, a warning appears. If the document has not been saved in 602Text, the Save As dialogue opens.

  For more information see ...


Save

Saves the active document with the name it had when it was opened. If you have not named the document yet, the Save As dialogue opens to save the document.

While saving a document imported to 602Text, the Save As dialogue opens to enable you to save the document into one of the available formats. If the box Automatically preserve file format on the Files tab of the Options dialogue is checked, the document will be saved without displaying the option to change its format.

  For more information see ...


Save As

Saves the active document into the file and folder you specify. Dialogue Save As will allow transferring into other formats include HTML and desktop environment

The four buttons in the top left section of the Save As dialogue enable you to choose the way files and folders are viewed in the dialogue:

•	Folders – standard file and folder view typical to the Windows system dialogues. Documents are displayed in the form of small previews that can be zoomed by clicking the zoom symbol in the bottom right corner of the preview. You can use the buttons in the top right section of the dialogue to change the display mode of the dialogue to List or Details.

•	Albums – allows you to save a document to the 602Desk photo album.

•	Web – allows you to save a document to the Web in the HTML format. You can enter the URL address of the Web site where you want to save the document on the Save As dialogue. The Web site will be displayed in the main box of the Save As dialogue.

•	If you use a proxy to access the Internet, check the box FTP proxy in the bottom left section of the dialogue and enter the proxy address you use in the box. This setting will be ignored for the HTTP protocol and the proxy server set in Windows will be used instead.

•	Check the box Export CSS styles to exporting cascading style sheets.

•	Check the box External CSS file to save information about cascading styles to a file. Enter the name of this file in the box on the right or click the button right from the box (three dots) to find the file.

•	To protect your site from changes, enter you name and password in the Access section.

•	The button Guide opens a guide that helps you with these settings.

Binders – allows you to save a document to the 602Desk Binders.

  For more information see ...


Properties

Enables you to edit the description table of a document. The dialogue Properties (with tabs Summary, Statistic, HTML) opens automatically during the first document save when set on the Tools menu in Options.

  For more information see ...


Page Setup

The Page Setup dialogue enables you to set page properties for a document. The changes you make are displayed in the left part of the dialogue.

•	Select one of the predefined sizes in the Paper section or set the height and width manually.

•	Click Portrait or Landscape in the Orientation section to set the page orientation.

•	Set the margins you want in the Margins section.

The default unit of measure is set in on the Environment tab in Options.

  For more information see ...


Preview

Previews a document (shows how a document will be printed). The screen is divided into two parts. There is a view of the whole page in the right part of the window. You can edit the document in the left part. To set the size of this left part, drag a border of the frame, which is in the right part of the window. To change its position, drag the frame.

To set the ratio between the left and right part, drag the vertical bar in the middle of the screen.

  For more information see ...


Print

Prints a document or part of a document (selected block). You can set print properties in the Print dialogue.

•	Click the printer you want to use in the Printer box. To change Windows printer options for the selected printer, click Properties.

•	Print to file – check Print to file if you want to print your document to a file instead to a printer.

•	Under Print range, you can set whether you want to print the whole document or specify the portion of the document you want to print.

•	Check Reverse to print your document in reverse order (beginning with the last page).

•	Use the Pages section to set the number of copies you want. Check Even (Odd) to print even (odd) pages only.

  For more information see ...


Send

Opens a submenu of commands that enable you to send a document as an e-mail attachment, fax a document as well as start e-mail and fax merge.

•	Fax – faxes a document.

•	Mail – sends a document as an e-mail attachment.

•	Fax Merge – faxes a document using a database with fax numbers, names and addresses.

•	E-mail Merge – sends a document as an e-mail using a database with e-mail addresses, names etc.


Fax

Loads the 602Pro Mail Client or Windows system fax program – according to settings on the tab Communication.

The active document can be faxed to the selected recipient or to a group of recipients.


Mail

Loads your e-mail client – either the 602Pro Mail Client or Windows system mail – according to settings on the tab Communication.

The active document can be send as an e-mail attachment to the selected addressee or to a group of addressees.


Fax Merge

Activates the interface where you can specify the database for merging and select the items with fax numbers and addressee names.

You can fax the active document to the selected group of addresses.


E-mail Merge

Activates the interface where you can specify the database for mail merge and select the items with the e-mail address.

The dialogue is also used to specify whether the document is to be sent to all addresses from the database or only to a certain range of addresses.


Presentation

This command is used for simple creation of presentations. It shows a submenu with the following three commands:

•	For Acrobat Reader (PDF)

•	For WWW Browser (WWW)

•	Page Adjustment (HTML)


For Acrobat Reader
For Acrobat Reader (PDF)

This command enables you to export the active document to PDF.

Using this command is the same as printing a document to 602PDFDriver that appears in the list of available printers in the Print dialog.

When exporting a document to PDF, you can select the resolution of the PDF output (75 DPI (for screen) or 300 DPI (for printer)).

  For more information about presentations see ...


For WWW Browser
For WWW Browser (WWW)

This command enables you to save the active document to JPG or PNG for a web presentation.

Using this command is the same as printing a document to 602PhotoDriver that appears in the list of available printers in the Print dialog.

  For more information about presentations see ...


Page Adjustment (HTML)

This command enables you to adjust the active document before you export it to JPG or PNG when creating a web presentation.


recent files

In this section of the File menu, you will find list of last five documents, which was loaded into processor from files. By clicking on item you can get either into window with document  (if it is still open) or the document will be loaded again (if was closed meantime).


Exit

Closes all open documents and exits 602Text. If any of the files was modified and has not been saved yet, a prompt to save the file will appear on the screen.

  For more information see ...


Menu Edit

Menu contains commands allowing access into services in opened document.

The commands in the edit menu enable you to:

•	Undo last action or group of actions

•	Work with the clipboard

•	Search and change the specified strings

•	Go to a page, chapter or section

•	Modify objects in a document.

•	Undo ...

•	Undo

•	Cut

•	Copy

•	Paste

•	Paste Special

•	Find

•	Replace

•	Fulltext

•	Search...

•	Index

•	About

•	Go To

•	Object List

•	Link

•	HTML Links

•	Object


Undo ...

Pressing the button Undo on the standard toolbar will undo the last action or offer a list of actions to undo when pressing the arrow next to the button.

  For more information see ...


Undo
Undo …

Opens a dialogue with a list of recent actions that can be canceled.

Pressing the button Undo on the standard toolbar will undo the last action or offer a list of actions to undo when pressing the arrow next to the button.

  For more information see ...


Cut

Cuts the text or object you select into the clipboard deletes it in its original position. Rest of the text will move into area from the right or down.

  For more information see ...


Copy

Makes a copy of the text or object you select without deleting it from the original position.

  For more information see ...


Paste

Pastes the clipboard content to the current cursor position or into a frame.

  For more information see ...


Paste Special

Pastes the selected clipboard content to the current cursor position. You can specify whether you want to paste it with a link to its server or not.

•	The button Paste pastes the clipboard content to the current cursor position. Double clicking the inserted object will then run its server, which means you can edit the object. The object is not accessible from the outside.

Paste with link creates a link between an object and the data source in the server to this object.

  For more information see ...


Find

Searches for the character string you enter in this dialogue (e.g. word, number, group of letters). You can search for whole words only, set distinguishing between upper case and lower case, change search direction.

  For more information see ...


Replace

Replaces the text string you entered with a new one. You can search for whole words only, set distinguishing between upper case and lower case, change search direction. If you want to replace all strings in a document, click Replace all.

  For more information see ...


Fulltext Search

The command and its submenu enables fulltext search in pre-indexed files. Documents administrated by 602Text can be indexed automatically; other file types need to be indexed on request.

There are three commands in the submenu of the Fulltext command:

•	Search

•	Index

•	About .

  For more information see ...


Search

Opens a dialogue where you can set the search parameters and start search in a set of pre-indexed documents.

  For more information see ...


Index

Enables you to extend the set of indexed documents with new files.

  For more information see ...


About

This command opens a dialogue that can be used to edit the Agent602 index database. The dialogue consists of two tabs:

•	General – global information about the Agent602 working environment

•	Documents – list of indexed documents with tools for updating.

If you want to automatically index all documents, check the box Autoindexing by Agent on the tab Communication in Options.

  For more information see ...


Go To

Opens a submenu with three commands – Page, Section and Chapter. Allows you to move to the specified page, section and chapter.

  For more information see ...


Object List

Shows a list of all objects inserted into a document. For each object, its page and chapter number is displayed.

•	Click Go to to move to the selected object.

•	Click Properties to change the properties for the selected object.

•	The button Links enables you to update or modify the link to the source of the selected object (only for objects with links).

•	Click Delete Objects to delete the selected object or group of objects.

•	The button Filter makes it possible to modify the content of the dialogue through filters.

•	Click the button Group to group the selected objects together. The group will be handled as a single object.

•	If you check Respect groups, all groups will appear in the list as single objects.

  For more information see ...


Links

Creates a list of OLE objects with links and enables modification of links.

•	Update source - immediately updates the selected object.

•	Open source - opens the server to the object source file.

•	Change source - changes the source file (the file from where the object was created).

•	Break link deletes the link; the object will stay in document without the link to its original source.

You can change the view updating type in the dialogue Link:

•	When the button Automatic is active, the object view in the document will update automatically after each change or with each new opening.

•	The view will update on demand when the Manual button is active.

  For more information see ...


HTML Links

The HTML - list of used links dialogue enables you to get a summary of all types of HTML references and their location (on the local computer and on Internet). The following types of references can be used: HTML reference, picture as reference, picture as the send button, and send button.

•	The reference type is displayed as a symbol in the first column of the dialogue.

•	The second column includes addresses to which the reference is directed.

•	The third column (text) is the text that is temporarily displayed when the reference is loaded.

•	The validity of the reference can be verified by clicking on the corresponding button in the fourth column (validity).

•	The boxes in the last column are used to select the files that will be exported during web upload (see Save to WWW).

The dialogue contains the following buttons:

•	The button Go to moves you to the selected link in a document.

•	The button Properties opens a dialogue with the HTML properties of the selected link.

•	The button Test all tests validity of all references in a document and updates their status.


Object

The command name is just a mask that is replaced with the real server name according to situation.

The command is only active if the server to the selected object is available. The item name changes into the real server name.

A submenu with the following commands opens Edit, Open and Convert, when available. The first two commands start the server to the selected object. The last command enables conversion to a different object type.

  For more information see ...


Menu View

This menu content commands to read different aspects of document view.

Commands allow to:

•	Skip between outline and page view

•	Set view scale in the active window

•	Select the HTML view mode

•	Select a different view mode.

•	View the field contents.

•	Normal

•	Page Layout

•	Outline

•	HTML Look

•	HTML Preview

•	HTML Source

•	Rulers and Toolbars

•	Field Contents

•	Zoom


Normal

This command switches the working window to normal display mode (without guidelines, page margins, columns and page breaks.

  For more information see ...


Page Layout

Switches to the page view mode that is normally used for writing and editing.

  For more information see ...


Outline

Switches to the outline view mode.

Displays a document according to the outline levels. It is possible to attach headings to different outline levels. Objects are not in displayed in this mode.

  For more information see ...


HTML Look

Shows a document in the way it will be viewed in a web browser.

  For more information see ...


HTML Preview

Runs the default web browser to view a document in the browser.

  For more information see ...


HTML Source

Enables you to view the source of a HTML document in ASCII form with a list of all HTML language commands that were used in the document. The buttons on the toolbar of the HTML Source window are used to increase/ reduce the size of the font used in the document.

  For more information see ...


Rulers and Toolbars

Enables you to change the position and contents of objects on the toolbars.

•	Use the Desktop tab of the Rulers and Toolbars dialogue to set whether rulers, scrollbars and the status bar appear on screen

•	Use the Toolbars tab to specify the toolbars you want to appear on the screen. Select a toolbar in the list and then click Customize to open the Customize Toolbar dialogue.

  For more information see ...


Field Contents

Works as a switch. If the command is ticked, you can view the field contents (database records), otherwise only field names are displayed.

  For more information see ...


Zoom

Changes the view in scale from 25 % to 400 %. To zoom in or out, check a button with predefined size in the Zoom dialogue, enter a number in the View scale [%] box or, drag the slider in the bottom of the dialogue.

  For more information see ...


Menu Insert

Commands for inserting additional elements into a document.

These elements are:

•	Section, paragraph and page brake

•	Hyphens and spaces

•	Fields, merge fields

•	HTML elements

•	Footnotes

•	Other objects.

•	Breaks

•	Section Break

•	Page Break

•	Chapter Break

•	Special Characters

•	Optional Hyphen

•	Hard Hyphen

•	Hard Space

•	Symbol

•	AutoText

•	Add...

•	Field

•	Merge Field

•	Footnote

•	HTML

•	Tag

•	Symbol

•	Link

•	Text Frame

•	Picture

•	OLE Object

•	Form Object

•	Box

•	Radio

•	Select

•	Submit Button

•	Submit Picture

•	Reset

•	Text

•	Text Area

•	Password

•	Hidden

•	Shape

•	Bar Code

•	MagicText


Breaks

This command opens a submenu of three commands:

•	Section Break – inserts a section break to the cursor position

•	Page Break – inserts a page break to the cursor position

•	Chapter Break – inserts a chapter break to the cursor position.


Section Break

Inserts a section break to the current cursor position. The command will break both the section and paragraph when inserted.

  For more information see ...


Page Break

Inserts a page break (“hard break”) to the cursor position.

The page will wrap on the cursor position regardless of free space on the page. If you insert a break in the middle of a paragraph, the text will start on a new page with the first character right from the cursor position. It is not possible to use this command in a text frame.

If you work in a text table the command is called Insert row and inserts a row under the cursor position.

  For more information see ...


Chapter Break

Inserts a chapter break to the current cursor position.

When you insert a chapter break in the middle of a paragraph, the text of the new chapter will start with the first character right from the cursor position. It is not possible to use this command in a text frame.

If you work in a text table, the command is called Insert Row and inserts a row with the same pattern as the previous row under the cursor position.

  For more information see ...


Special Characters

You can insert the following characters from this submenu:

•	Optional Hyphen – inserts an optional hyphen to the cursor position.

•	Hard Hyphen – inserts a hard hyphen to the cursor position.

•	Hard Space – inserts a hard space to the cursor position.

•	Symbol – inserts a symbol to the cursor position.


Optional Hyphen

Inserts an optional hyphen to the current cursor position. An optional hyphen is used to specify where a word breaks when it falls at the end of a line. When an optional hyphen inserted in a word, the word will not be hyphenated automatically.

  For more information see ...


Hard Hyphen

Inserts a hard hyphen to the current cursor position. A hard hyphen is used to prevent a hyphenated word from breaking when it falls at the end of a line. The “Minus” character is displayed at the position of the hyphen.

  For more information see ...


Hard Space

Inserts a “hard space” to the current cursor position. A hard space will not be considered in automatic alignment, which means a line cannot be split at the position of a hard space. When a hard space is inserted in a word, the word will be hyphenated only at the position of an optional hyphen.

  For more information see ...


Symbol

Enables you to insert a symbol into a document.

There are two combo boxes in the upper part of the Symbol dialogue:

•	Font –select character set

•	Script –select language.

Under the boxes, there is a table of characters corresponding to the settings in the boxes. To insert a symbol, double click the symbol or click the symbol and then click Insert. The keyboard shortcut for the character is displayed in the field Key.

If you check the box Show only symbol fonts, only symbols will be displayed in the dialogue.


AutoText

Enables you to insert an AutoText into a document. The AutoText command displays a list of available fields. The command Add enables you to add new fields to the list.

If you right-click a field, a submenu opens where you can select the particular field contents (e.g. addressing in a letter). Single words or groups of often-used words (AutoText) can be used as items for the enumerated fields.

The enumerated field with user information is specified on the User info tab in Options.


Add
Add...

Opens the AutoText tab of the Options dialogue, which is used for creation of AutoText fields. The list of available fields is in the left part of the dialogue. To insert a new field, type the name of the field in the Field: box, click Add and then type at least one item for the field in the Field list: box. To delete an item in a field, select the item you want to delete and then click Delete item. To delete a field, select the field you want to delete and then click Delete field.


Field

Inserts a field to the current cursor position. As a field it is possible to insert a page number, chapter and paragraph number etc. Use the Insert field dialogue to select the field you want to insert.

  For more information see ...


Mail Merge Field

Inserts a link to a name of an item in a database. This name is then replaced with the database contents during merge (Mail Merge method). If a database is not selected in advance, click Database Settings.

  For more information see ...


Footnote

Inserts a footnote to the current cursor position. A reference to a footnote is marked with a number in the text. You can change the default footnote reference in Options.

  For more information see ...


HTML

Enables you to insert a HTML:

•	Tag

•	Symbol

•	Link

  For more information see ...


Tag

Inserts one or more HTML tags to the current cursor position.

  For more information see ...


Symbol

Inserts a special symbol to the current cursor position.

  For more information see ...


Link

Enables you to insert a link to an URL address. Opens a dialogue with the following three tabs:

•	Web – enter the address on this tab.

•	Bookmark – you can specify a bookmark.

•	File – you can create link to a file on this tab.

Always type the text that will be displayed as the link in a document in the Text field. This text will be underlined and displayed in blue.

  For more information see ...


Text Frame

Inserts a text frame into a document. To change the properties of the frame, right-click the frame and then click Object properties in the shortcut menu.

  For more information see ...


Picture

Enables you to insert a picture from a graphic file. Opens a dialogue for choosing the file type and specifying the file(s) you want to open. To select the file type, use the box Files of type.

The four buttons in the top left part of the dialogue enable you to choose the way files and folders are viewed in the Open dialogue:

•	Folders – standard file and folder view typical to the Windows system dialogues. Images are displayed in the form of small previews that can be zoomed by clicking the zoom symbol in the bottom right corner of the preview.

•	Albums – allows you to open an image from the 602Desk photo album.

•	Web – allows you to load an image from a Web site. You can enter the URL address of the Web site you want on the Open dialogue. The Web site will be displayed in the main box of the Open dialogue. If you check Read original, the Web site will always load directly from the Web, not from the cache on your computer.

•	Binders – allows you to open images from the 602Desk Binders.

You can also use the dialogue to create a new image from a digital camera or scanner (if one of these devices is attached to your computer).

  For more information see ...


OLE Object

Opens a dialogue, which enables insertion of OLE objects. There are two buttons in the top left part of the dialogue:

•	Create new – a new object is created by means of the server you select in the list of available applications.

•	Create from file – a new object is created from a file. To open the file, enter the path in the File box (or click Browse to find the file). If you want to connect the object with the source file, check the box Link.

If the box Display as icon is cleared, the entire object is displayed. If you check this box, only an icon of the corresponding application is displayed. This icon can be changed in the dialogue under the button Change Icon.

  For more information see ...


Form Object

Opens a submenu for insertion of form objects:

•	Checkbox

•	Radio

•	Select

•	Submit Button

•	Submit Picture

•	Reset

•	Text

•	Text Area

•	Password

•	Hidden

Use the above mentioned objects to design HTML forms for collecting or providing data. The controls are standard HTML form controls.

  For more information see ...


Checbox
Checkbox

Inserts a box to the current cursor position.

  For more information see ...


Radio

Inserts a radio to the current cursor position.

  For more information see ...


Select

Inserts a select to the current cursor position. The list of items and item names for the select can be created on the HTML tab.

  For more information see ...


Submit Button

Inserts a submit button to the current cursor position. You can modify the button (change button front, select action, date format, and method for action) on the HTML tab.

  For more information see ...


Submit Picture

Enables you to insert a submit picture to the current cursor position. You can modify the object on the HTML tab.

  For more information see ...


Reset

Inserts a reset button to the current cursor position.

  For more information see ...


Text

Inserts a field in which the user can insert one line of text. It is possible to specify the default text and maximal length and height for the object on the HTML tab.

  For more information see ...


Text Area

Creates a field in which the user can insert multiple lines of text. It is possible to specify the default text, number of columns and text format for the object on the HTML tab.

  For more information see ...


Password (form)
Password

Inserts a password control. The box displays an asterisk (*) to mask each character that the user types.

  For more information see ...


Hidden

Inserts a hidden control used to pass information to a Web server when the user submits the form.

  For more information see ...


Shape

Enables you to insert a shape. Point to an item in the submenu and then click the shape you want.

  For more information see ...


Bar Code

Use the command to insert a bar code to a document. You can specify the code type (e.g. EAN 13) and value (13 digits in this case) in the Frame Properties dialogue on the Code tab. The selected code is displayed in the field Preview.

This feature is only available with the 602Pro PLUS PACK product.

The button Properties opens a dialogue with the following complementary selections:

•	Text font

•	Display of text

•	Rotation

•	Code dimension parameters

•	Optimization for the current printer

•	Code framing

  For more information see ...


MagicText

Enables you to insert a Magic Text object.

  For more information see ... .


Menu Format

This menu comprises commands for changing the format of a document.

The commands enable you to:

•	Set font properties

•	Set paragraph parameters

•	Determine section parameters

•	Determine chapter parameters

•	Work with styles

•	Set object parameters

•	Font

•	Paragraph

•	Form Section

•	Chapter

•	Header

•	Footer

•	Properties

•	Font Style Reset

•	Paragraph Style Reset

•	Apply Paragraph Style

•	Paragraph Style Definition

•	Brush

•	Balance Column Length

•	New Object Properties

•	Object Properties


Font

Use the command to modify the font of text. The parameters set in the Font dialogue are valid for all characters you type after clicking OK in the dialogue or for all characters in the block you select before executing the command or for the content of the brush.

•	Font type – selector of fonts available under Windows

•	Font style – selector of font type (normal, bold, italics, bold italics)

•	Size – selector of font size in points

•	Script – selector of language for the font

•	Color – selector of font color

•	Position on LINE – selector of special properties (normal, upper index, lower index)

•	Sample – preview of font sample for the actual settings of all selectors

•	Effect – set of selectors used to create special affects; can be seen in the sample

•	Kerning – selector of spacing between characters compared to normal (100%)

•	Font properties – selectors for underlining and upper/lower case

  For more information see ...


Paragraph

Enables you to format text on the paragraph level. The selected setting will apply to the selected paragraph or a group of paragraphs or to paragraphs where you start to write new text. The Parameters for paragraph you can be set on the tabs Alignment, Lines and shading, Table, Bullets, Miscellaneous of the Paragraph dialogue.

  For more information see ...


Form Section

Opens a dialogue for setting the properties of columns in a section of a document.

•	Columns – set the number of columns, column dimension and separators (vertical) lines

•	HTML – a list of form objects in the section with buttons for moving to the selected object and displaying its properties.

  For more information see ...


Chapter

Enables you to set the properties of text (page and chapter number) on the chapter level. Opens a submenu with the following commands:

•	Header

•	Footer

•	Properties

  For more information see ...


Header

Creates a header for a document or part of a document (it is possible to create a different header for each chapter).

If there is no header in a document, the command displays a dialogue with a switch that enables you to create a header for all pages or only for odd or even pages.

If there is a header in a document, the command displays a dialogue that enables you either to accept the header or create a new one.

  For more information see ...


Footer

Creates footer for a document or part of a document (it is possible to create a different footer for each chapter).

If there is no footer in a document, the command displays a dialogue with a switch that enables you to create footer for all pages or only for odd or even pages.

If there is a footer in a document, the command displays a dialogue that enables you either to accept the footer or create a new one.

  For more information see ...


Properties (chapter)
Properties

This command is used to specify the chapter properties – page numbering and selection of the numbering method. The dialogue consists of two tabs:

•	Numbering – the selector Chapter numbering enables you to select either continuous ascending numbering or to assign your own number to a chapter. The section Page number enables you to select continuous page numbering within a document or to number the pages within a chapter beginning with a page of a particular number.

•	Footnotes –enables you to set the thickness, color and length of the line separating the footnote from the text column.

  For more information see ...


Font Style Reset

Resets all font properties that do not comply with the selected style, adjoined to the selected paragraph or paragraphs.

  For more information see ...


Paragraph Style Reset

Resets all paragraph properties that do not comply with the style assigned to the selected paragraph or paragraphs.

  For more information see ...


Apply Paragraph Style

This command assigns the style selected in the dialogue Style to a column or group of columns. A detailed description of the selected style is in the field in the right part of the dialogue. When the box On text only is checked, only those parts of the selected style are used that directly apply to the font.

  For more information see ...


Paragraph Style Definition

Enables you to define a new paragraph style or to modify an existing style. It is possible to assign shortcut keys to styles.

The left hand side of the dialogue includes a list of existing styles in the form of a tree (shows the relation between styles). The right part of the dialogue shows a description of the selected style. Above the list of styles, there is a range of buttons with the following meaning:

•	Button used to create a new style

•	Button used to rename the selected style

•	Button used to delete the selected style

•	Button used to cancel the relation with the parent style

•	Button used to update the style from the set template

•	Button used to set parameters at the level of paragraph (opens the dialogue of the command Paragraph)

•	Button used to set parameters at the level of fonts (opens the dialogue of command Font)

The Shortcut selector can be used to assign a key shortcut to a style.

Use the Successor style selector to select the style that will be assigned to the following paragraph when writing new text (otherwise the same style will be used as with the current paragraph).

  For more information see ...


Brush

The brush is used to gather or modify text properties. The properties can be applied to text by moving the pointer over the text with the left mouse button pressed. If a block is selected during activation of this command, the brush will import all the attributes of the block otherwise the brush is empty.

  For more information see ...


Balance Column Length

The command changes the number of lines in the selected columns to have the same length for all columns. The last column may have a smaller number of lines.

  For more information see ...


New Object Properties

Enables you to set some of the properties for new objects. These are the properties set on the tabs Location a Lines and Shading in the Object Properties dialogue.

  For more information see ...


Object Properties

Location

The selectors are used to determine the size, location and fixing of an object on page.

•	Location - you can set the position of the upper left corner in relation to the upper left corner of the page.

•	Size and location - you can specify the exact width and height of the frame.

•	The box Lock size and location fixes the object with the preset size and position on the pages.

•	The box Resize with text provides a dynamic extension of the text object as it is filled with text.

•	Frame position - includes a box used to determine the properties of the object when moving the text.

•	On page - used to set the character of occurrence of the repeated objects.

Alignment

Enables you to select the type of horizontal and vertical alignment.

Wrapping

Enables you to select the method of wrapping with text.

Lines and Shading

Enables you to select the method of framing and shading.

•	Lines - select the thickness and color of the framing line.

•	Shading - select the pattern and color of the grid under the object.

In addition to this, with text objects, it is possible to use box Rounded corners to select rounding of corners.

Margins

Enables you to set the margins for a text frame.

Miscellaneous

Enables you to set other properties for an object.

HTML

Enables you to set the properties for pictures and OLE objects that can be used on an HTML page. The tab has two modes according to the setting in the Destination section.

Picture in a Normal document

The button Use picture in the form is switched off in this case.

•	Output file – name of the file from where the picture or OLE object was loaded.

•	Alternative text – text that will be displayed when the attempt to open the picture is not successful

•	URL: – address that will be opened when clicking the object in a Web browser.

•	Format – select the format for the picture: GIF or JPEG.

•	Picture mapping – select the method of mapping when the picture is used as a link: ISMAP or USEMAP. If you check USEMAP, the Name: field becomes active.

•	Click the button Attributes to open a dialogue where you can enter more attributes for the object.

Picture in a Form

Check the box Use picture in the form.

•	Output file – name of the file from where the picture or OLE object was loaded.

•	Name – text that will be displayed when the attempt to open the picture is not successful

•	Action – location of the CGI program that will process the data from the form.

•	Data format – format of the data from the form.

•	Method – select the method the Web browser will send the data from the form.

  For more information see ...


Menu Table

This menu contains commands for work with text tables.

The commands from this menu cover a large number of functions for tables, such as formatting cells in a table, shading and size setting.

•	Insert Table

•	Lines and Shading

•	AutoFormat

•	Split Cells

•	Merge Cells

•	Width by Example

•	Even Width

•	Row Height

•	Insert Cells...

•	Delete Cells

•	Insert Row...

•	Delete Row

•	Delete Contents

•	Vertical Alignment

•	Header


Insert Table

Inserts an empty table or creates a table from the data selected as a block.

The Create Text Table dialogue includes the AutoFormat button, which is used to select one of the predefined table formats (framing around the table, grids between the cells, shading, …). There is a range of boxes that enable you to apply the selected format to the whole table or only to part of the table. The button Browse can be used to scroll single tables formats in the preview window.

  For more information see ...


Lines and Shading (table)
Lines and Shading

Opens the Lines and Shading dialogue, which is used to add, or remove borders and shading to the cell(s) in the selected area.

Use the four selectors in the Single cells section to add or remove borders to each side of the selected cell(s). The selectors are only active when the switch Single cells is ON.

When the switch Range is ON, a pair of selectors can be used to specify the style of borders in the whole area and thickness of lines for all cells within the area.

The selectors Shading a Color shading are used to select the filling pattern for each cell.

  For more information see ...


AutoFormat

Opens a dialogue that can be to select a preset format for a table. The command normally modifies the entire table regardless of the position of the cursor or area selection.

The automatic format effect can be partially suppressed by clearing the boxes in the bottom right part of the dialogue. This enables you to suppress special formatting for the first row and column and that of the last row and column. It is also possible to use Autoformat for the original text formatting, alignment of text in cells, borders and shading.

The button Animation can be used to scroll single types of tables in the preview window.

  For more information see ...


Split Cells

The command enables to split the active cell or cells in the selected area to two up to five parts same width).

  For more information see ...


Merge Cells

The command enables to merge two or more cells into one, which covers the width of the previous cells. The content of the cells with no respect to type merges into a single string.

  For more information see ...


Width by Example

The command integrates the selected cells according to the upper row. When the numbers of cells in the rows are not the same, the first group of rows with the same number of cells will be considered.

  For more information see ...


Even Width

Command resizes the columns in the selected area to make the columns the same width.

  For more information see ...


Row Height

Enables you to change the row height in a table. This dialogue enables you to set the height automatically according to font, minimum height or set the height exactly.

  For more information see ...


Insert Cells

This command enables you to add cells in front or behind the selected cell (area). The number of cells and method of insertion is selected in the dialogue – regardless of whether the cells are inserted in front or behind the selected cell (area).

  For more information see ...


Delete Cells

This command is used to delete cells from a table. You can request that the original row width is retained.

  For more information see ...


Insert Row

Enables you to add a row into a table. Before inserting a row, it is necessary to select the row that will be used as the pattern for the new row.

  For more information see ...


Delete Row

Deletes the selected row or group of rows.

  For more information see ...


Delete Contents

Deletes the contents of the active cell or cells in the selected area.

  For more information see ...


Vertical Alignment

Enables you to align text in cells in vertical direction.

  For more information see ...


Header (table)

Enables you to repeat the header of tables that do not fit to one page. One to five first lines of the table can be used for the header. These lines will be repeated on each page. To remove the header, click the radio No header.

  For more information see ...


Menu Tools

The Tools menu enables access to actions providing text and language edits in a document.

The menu includes:

•	Spelling checking

•	Thesaurus

•	Hyphenation

•	Creation of the table of contents and index

•	Work with bookmarks and named blocks

•	Fulltext search (Agent602)

•	Setup template, database, language and some options.

•	Spelling

•	Thesaurus

•	Hyphenation

•	Language Selection

•	Table of Contents

•	Index

•	Mark Index Entry

•	Edit Index

•	Create Index

•	Bookmarks

•	Named Blocks

•	Database

•	Settings

•	Mail Merge Wizard

•	Create Database

•	Track Changes

•	Options

•	Accept or Reject Changes

•	Password

•	For Open

•	For Modification

•	Labels

•	Template Wizard

•	Word Count

•	Options


Spelling

Starts spelling checking in the active document. You can set the spelling properties in the Spelling dialogue. Checking is paused when 602Text find a possible mistake (word that is not found in both the main and user dictionary). You can change the unknown word, mark it as correct or insert it into the custom dictionary.

Warning – this feature is only available with the 602Pro PLUS PACK product!

  For more information see ...


Thesaurus

Use this command to search for synonyms to the currently selected word. If no synonym is found, a message is displayed. In the opposite case, select a synonym in the Synonyms dialogue.

The dialogue offers the root form of the selected word (e.g. “search” instead of “searching”) in the field Original word. The synonyms found are listed in the section Synonyms.

A list of available antonyms to the selected word appears in the section Antonyms.

Clicking a word in the sections Synonyms or Antonyms copies the word into the field Change to. Here you can change the form of the word and then click Replace to replace the original word in the document.

Warning – this feature is only available with the 602Pro PLUS PACK product!

  For more information see ...


Hyphenation

Enables you to insert an optional hyphen(s) to the selected word as well as disable hyphenating the selected word.

If you select a block before activating this command, all words from the block will appear in the dialogue. When the selected block is longer then the field in the dialogue, it is possible to move left or right in the field by pressing the cursor arrows.

Warning – this feature is only available with the 602Pro PLUS PACK product!

  For more information see ...


Language Selection

Use the command to select a language. The Language selection dialogue is used for spelling checking, hyphenation and thesaurus.

  For more information see ...


Table of Contents

Enables you to create a table of contents for the active document, which is based on chapter headings with the specific outline levels.

•	If you want to use all outline levels, check the box All in the Level section. If you cancel checking, you can use the selectors First and Last to select the range of levels that will be used to generate the table of contents.

•	If you check the box Page Numbers, the corresponding page numbers will be added to the items of the table of contents; in the opposite case, only the corresponding chapter names will be included.

If you check the box Active Items, the chapter names will be included in the form of a hypertext link to the actual chapter in the document; clicking an item sets the document in the window to start with the corresponding chapter.

  For more information see ...


Index

Opens a submenu of commands that are used to create, edit and insert an index.

Create index create index from list. Index is inserted into independent section and can have more columns.

•	Mark Index Entry - inserts the selected word to the index.

•	Edit Index - shows a list of items in the index. You can edit the index items.

•	Create Index - creates the index from the list of index items. The index is inserted into a new section and can have more columns.

  For more information see ...


Mark Index Entry

Inserts the selected word to the index.

  For more information see ...


Edit Index

Shows a list of items in the index. You can edit the items in this mode.

  For more information see ...


Create Index

Creates an index with the entries you specify.

•	Use the section Index entry separator to specify whether the entries beginning with different letters are to be separated and if so, what separation method should be used.

•	Use the box As a new Chapter to specify, whether the index is to be placed to the cursor position as part of the current chapter or if it is to be included into a new chapter.

•	If you check the box At the end of document, the index will be attached to the end of the document; if the box is cleared, the index will be placed at the current cursor position.

•	Use the selector Column to select the method of typesetting for the index section.

•	If you check the box Page numbers, the index entries will be complemented with the corresponding page numbers; if not, only the entry names will be included.

•	If you check the box Active items, the entry name will be included in the form of a hypertext reference to the actual reference within the document; clicking on the item sets the document in the window to include the corresponding entry.

  For more information see ...


Bookmarks

Enables you to insert a bookmark into a document. Bookmarks are used move easily within a document.

After placing the cursor to the required place in a document, enter the bookmark name into the input field in the upper part of the dialogue. Click Insert to insert the bookmark into the document and add its name to the list of bookmarks.

If you need to “scroll” the document to the bookmark position, place the pointer to the bookmark in the list and click button Go To. Use button Delete to delete the bookmark.

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Named Blocks

Enables you to assign a name to the selected block of text and to use the block for transfers and copying.

Name the selected block of text by entering a name into the input field in the upper part of the dialogue and click Set Name.

If you place the pointer onto the item with the block name and click Select, the block in the document is selected in the same way as when it was named.

Use the button Copy to copy the block contents to the current position of the text cursor. Use button Delete to delete the item from the list (not the block).

  For more information see ...


Database

Contains commands used to select inserting data by means of Mail Merge.

•	Settings

•	Mail Merge Wizard

•	Create Database

References to names items of the selected database file can be inserted as the merge fields into the document (see the command of the same name). During the merge operation, the references are replaced with the data from the database.


Settings

This command is used to select the database for Mail Merge.

  For more information see ...


Mail Merge Wizard

This command opens a dialog that is used to create or customize a mail merge or fax merge.


Create Database

This command enables you to create and to maintain a database when working with template wizards.


Track Changes

The revisions of documents consist in memorizing the data about editing the documents in the following format: author, date, time and comment. The command opens a submenu with two commands:

•	Options

•	Accept or Reject Changes


Options

Check the box Track change while editing to activate the process of creating the revisions.

When the box Highlight changes en screen is checked, all changes in a document will be displayed in red and underlined.

When the box Highlight changes in printed document is checked, all changes in a document will also be printed so that they can be identified.

If change tracking is switched on but the changes are not displayed, spell checking on the background is suppressed.


Accept or Reject Changes

This command enables you to decide in the dialogue Accept or Reject Changes, whether the revisions are to be included into the document or rejected.


Password

Opens a submenu for document protection.

•	For Open

•	For Modification

  For more information see ...


For Open

Use the command Password to protect a document with a password. Enter your password in the Change Password dialogue field. You must enter the password twice – in the Password and Confirm password fields. A protected document cannot be retrieved without knowing the password. Use the same dialogue to change an existing password or to remove the password protection (enter empty string as a password).

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For Modification

Use the command Password to protect the selected section from editing with a password. Enter your password in the Change Password dialogue field. You must enter the password twice – in the Password and Confirm password fields. Use this command for creation of forms.

  For more information see ...


Labels

Use the Label Type dialogue to select the label type and set parameters required to create and print labels.


Template Wizard

This command opens a dialogue sequence, a guide to generating intelligent templates to the document.


Word Count

This command opens a dialogue contains three cards:

Summary –  enables you to enter or check information that characterizes the document and check the data to access the file.

Statistics – summary of information about the document (date created, last printed, last saved, number of characters, words, etc.).

HTML – other document parameters used to create pages accessible on the Internet.


Options

•	Settings – makes settings of some aspects used for work with a document (spell checking, properties of paragraphs in the syllabus, calculation of gray, grouping of controls and default mark for footnotes).

•	Environment – makes settings of the default unit, parameters of toolbars, layout of windows.

•	Communication – makes settings of the default system of electronic mail, faxing using merge fields, parameters for the Agent602 fulltext search.

•	Files – default type of documents, storing backup copies and previews, setting of templates, operation when a document is opened.

•	View – display / suppress the display of some environment items and parts of the document.

•	User Info – characteristics of the user used as data for the enumerated field.

•	AutoText – presetting of enumerated fields – their definition and assignment of single items.


Options - Tab Settings
Options – Tab Settings

You can find the following checkboxes in the Settings section:

•	Background spell – when creating and editing a document, each written or corrected word will be checked on syntax. The incorrect ones (those not found in the dictionaries) will be underlined with a red wavy line.

•	Use paragraph properties in the outline – when displayed in the synopsis mode, properties of single paragraphs will be retained.

•	Calculation of the gray scale for pictures print – when checked, color pictures will be recalculated into the scale of gray for optimum appearance of printout.

Group undo – depending on checking, the cursor move, entry of characters and deletion of characters undo operations are grouped.

Default footnote mark – enter the symbol(s) that is to be used as the default symbols for footnotes into the field.

  Back to Options...


Options - Tab Environment
Options – Tab Environment

•	Units – enables a selection of default length units (centimeters, inches, points, pica).

•	Device fonts enabled – except for the fonts defined under Windows, the selector will offer fonts installed on the selected printer.

•	Wysiwyg fonts – the font selector on the toolbar will offer items written with characters of the specified fonts.

•	Reduced font list – the font selector on the toolbar will offer all language options (Central European, West Turkish script, etc.).

•	Save window layout on exit – when the program is terminated, the contents, layout and size of each window with documents is saved.

•	Horizontal tiles – when in tile arrangement mode of windows, the horizontal direction will be preferred.

  Back to Options...


Options - Tab Communication
Options – Tab Communication

Choose the default mail client in the section E-mail:

•	602Pro Mail –602Pro Mail Client

•	System Mail – standard system e-mail client in Windows.

In the section Agent:

•	Autoindexing by Agent – when saved, the documents will be automatically indexed for the fulltext search in Agent.

•	Agent training tab – special tabs are displayed that will take you step by step through the Agent program from the beginning.

  Back to Options...


Options - Tab Files
Options – Tab Files

In the section Save:

•	Automatically preserve file format – each document will be saved in the file format in which it was opened

•	Default type – selector for the default type of documents assumed when the document load command is executed.

•	Create backups – box used to request or to suppress generation of backup copies of the stored documents.

•	Save preview – box used to request saving the preview of the picture required for easy identification of the document in 602Desk.

•	AutoSave every – box used for automatic saving of the document after the preset interval.

•	Offer properties while saving – when saving the document for the first time, the system offers you a dialogue used to save the descriptive information about the document.

•	Compress pictures on save – picture size will be reduced during file save.

In the section Template:

•	Offer templates for new documents – when a new document is opened, a dialogue is offered used to select its templates.

•	Document template – selector for default templates for commonly opened documents.

•	Server template – selector for default templates for documents opened under the word processor started as a server.

In the bottom section:

Open document in new window – each next document will be loaded into a separate window; in the opposite case, the currently processed document must be saved and a new document is opened instead.

Scroll to caret – after next opening of the previously saved document, the page and place where you worked for the last time is displayed in the window.

  Back to Options...


Options - Tab View
Options – Tab View

The Bubble help section:

•	Bubble help – when this box is checked, the bubble help will be displayed if you place the mouse cursor over the sensitive area.

•	Shortcuts in bubble help – when this box is checked, hotkey commands will be included into the bubble help.

The Unprintable characters section:

•	Unprintable characters – when this box is checked, hard spaces, hard hyphens, paragraph breaks and tab characters will be displayed depending on checking other boxes.

•	Hard space, Space, Paragraph break, Tabs, Hard hyphens, Bookmarks – depending on checking, the above components of the working window will be displayed or not.

•	Margins, Guide lines, Style bubble, Object anchor - depending on checking, the above components will be displayed or not.

•	Pictures and OLE objects – when this box is checked, picture and OLE objects will be displayed; in the opposite case, only their frames will be displayed.

  Back to Options...


Options - Tab User Info
Options – Tab User Info

Name, Company, Street, City, Country, Zipcode, Tel., Fax, E-mail, Mobil – items of the enumerated field used to facilitate the identification.

  Back to Options...


Options - Tab AutoText
Options – Tab AutoText

•	Field – list of enumerated fields inserted and named by you.

•	Field List – items of the enumerated field under the pointer of list Field.

  Back to Options...


Menu Window

Menu contains commands used to modify view of documents.

Commands enable to:

•	Arrange windows for simultaneously opened documents

•	Arrange icons

•	Split the active window into two parts.

•	Tile

•	Cascade

•	Arrange Icons

•	Split

•	None

•	Horizontal

•	Vertical


Tile

Command arranges all opened window in order to cover main window area. Size and shape depend on opened windows and area selected for 602Text and on the settings in Options (menu Tools).

  For more information see ...


Cascade

Command will arrange windows in cascade. When full view is only on active window. Other windows are arranged as tabs, for each window is view on header and part of the left margin.

  For more information see ...


Arrange Icons

Command resets the icon arrangement in bottom part of the screen.

Icons will arrange into current setting.

  For more information see ...


Split

The command and its submenu enable you to split the active window into two parts (horizontally or vertically), or merge divided window again.

The split window can be used for two different views on the same document. For each window you can select a different view scale. The size of the windows can be changed.

  For more information see ...


None

This command merges the divided windows.

  For more information see ...


Horizontal

Splits the window into two horizontal parts. In each part, it is possible to edit a different part of the same document.

  For more information see ...


Vertical

Splits the window into two parts. In each part, it is possible to edit a different part of the same document.

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Menu Add-ons

Free Registration

Links to PC SUITE Add-ons


Free Registration

Opens a dialogue where you can register your 602Pro PC SUITE 2000.


Links to PC SUITE Add-ons

Commands with web browser icons are links to web sites of PC SUITE Add-ons. Click a link to learn about other Software602 products and visit Software602 Store.


Menu Help

Contains commands for access to the help text in different areas.

•	Topics

•	Keyboard Shortcuts

•	What Is This

•	Tip of the Day

•	602Text


Topics

Opens a dialogue with three tabs that enable you to search for the required information. An alphabetical index and means for fast searching are available in the dialogue.


Keyboard Shortcuts

Opens a dialogue with a list of 602Text shortcuts.


What's This

This command complements the mouse cursor with a question mark; if you click anywhere in the 602Text window, a help bubble is displayed related to that corresponding part of the window.


Tip of the Day

Displays the Tip of the Day dialogue. Checking the box Show Tips at Startup guarantees that this dialogue will be displayed at every start of the computer.


602Text

Shows a window with the program number, license information and user identification.


List of Submenus

•	Send

•	Fulltex Search

•	HTML

•	Chapter

•	Index

•	Breaks

•	Special Characters

•	AutoText

•	Form Object

•	Split

•	Database

•	Track Changes

•	Password

•	List of Documents


Send (Submenu)

A submenu of commands that enable you to send a document as an e-mail attachment, fax a document as well as start e-mail and fax merge.

•	Fax – faxes a document.

•	Mail – sends a document as an e-mail attachement.

•	Fax Merge – faxes a document using a database with fax numbers, names and addresses.

•	E-mail Merge – sends a document as an e-mail using a database with e-mail addresses, names etc.

  For more information see ...


Fulltext (Submenu)
Fulltext Search (Submenu)

Enables fulltext search in pre-indexed files. Documents administrated by 602Text can be indexed automatically; other file types need to be indexed on request. There are three commands in the submenu of the Fulltext Search command:

•	Search

•	Index

  For more information see ...


HTML (Submenu)

Enables you to insert a HTML into a document:

•	Tag

•	Symbol

•	Link

  For more information see ...


Chapter (Submenu)

Enables you to format text (page and chapter number) on the chapter level. Opens a submenu with the following commands:

•	Header

•	Footer

•	Properties.

  For more information see ...


Index (Submenu)

•	Mark Index Entry - adds the selected word to the index.

•	Edit Index - shows the list of items in the index. You can edit the index items.

•	Create Index - creates the index from the list of index items. The index is inserted into a new section and can have more columns.

  For more information see ...


Breaks (Submenu)

A submenu of three commands:

•	Section Break – inserts a section break to the cursor position

•	Page Break – inserts a page break to the cursor position

•	Chapter Break – inserts a chapter break to the cursor position.


Special Characters (Submenu)

You can insert the following characters from this submenu:

•	Optional Hyphen – inserts an optional hyphen to the cursor position.

•	Hard Hyphen – insert a hard hyphen character to the cursor position.

•	Hard Space – insert a hard space character to the cursor position.

•	Symbol – insert a symbol to the cursor position.


AutoText (Submenu)

Enables you to insert an AutoText into a document. The AutoText command displays a list of available fields. The command Add enables you to add new fields to the list.

If you right-click a field, a submenu opens where you can select the particular field contents (e.g. addressing in a letter). Single words or groups of often-used words (AutoText) can be used as items for the enumerated fields.

The enumerated field with user information is specified on the User info tab in Options.


Form Object (Submenu)

A submenu for insertion of form objects:

•	Checkbox

•	Radio

•	Select

•	Submit Button

•	Submit Picture

•	Reset

•	Text

•	Text Area

•	Password

•	Hidden


Database (Submenu)

•	Settings

•	Mai Merge

•	Create Database


Track Changes (Submenu)

•	Options

•	Accept or Reject Changes


Password (submenu)

•	For Open

•	For Modification


Split (submenu)

Command and its submenu enable to split the active window into two parts (horizontally or vertically), or merge the divided windows.

•	None

•	Horizontal

•	Vertical

The „Split“ function can be used for two different views on the same document. You can set a different scale for each window. The size of the windows can be changed as well (when you increase the size of one window, the size of the other window decreases and in proportion).

  For more information see ...


Document List

There is a list of open documents in the bottom part of the Window menu. To load a document to the active window, click the name of the document on the menu.


 Customize Toolbar Dialogue

Right-click any toolbar and then click Customize on the shortcut menu to open the Customize Toolbar dialogue.

Use the Group combo box, which is in the top left part of the Customize Toolbar dialogue, to select the toolbar you want to modify.

There are two lists in the center of the Customize Toolbar dialogue. The list Available toolbar buttons:, which is on the left, displays the buttons you can add to the selected toolbar. The other list Current toolbar buttons displays the buttons in the order they appear on the selected toolbar. To add a button to the selected toolbar, click the button you want to add in the left list and then click Add.

To move a button within the selected toolbar, click the button you want to move in the right list, and then click Move Up or Move Down.

The menu Icon Options:, which is in left bottom part of the Customize Toolbar dialogue, enables you to change the size of toolbar buttons. You can choose one of the three options in the menu: Small icons – Middle icons – Large icons.

You can specify in Text options: whether text descriptions of the toolbar buttons appear in the toolbars and where the text appears. To display the names of the buttons underneath each button, select Show text labels. To display the names on the right side, click Text on right. To show only icons on the toolbar, click No text labels.

Color icons

Check the box Draw all toolbars in color to display all toolbars in color all the time. Otherwise icons will display in color only when you pause the pointer on them.

Screen tips on toolbars

Check the box Show ScreenTips on toolbars to display on-screen descriptions of toolbar buttons when the pointer pauses on them.

Check the box Show shortcut keys in ScreenTips to display keyboard shortcuts in tooltips (when a keyboard shortcut is available for a command).

Click Reset to restore the default sets of buttons on the toolbars.